2011-2012 Board Approved School Budget

1. 2011-2012 Board Approved School Budget POCANTICO HILLS CENTRAL SCHOOL DISTRICT April 15, 2011 Board of Education Meeting

2. 2011-2012 Board Approved School BudgetThe Budget Process • The Budget Process ensures the equitable distribution of all resources based upon student needs. Central Office develops and defines the budget process based upon the direction of the Board of Education. • The Board of Education approves the budget to be placed before the registered voters of the District.

3. 2011-2012 Board Approved School BudgetBudget Development Principles • To prepare our students to access rigorous learning at our three public high schools or private high schools of their choice. • To ensure that all staff are working full-time as per the contract. • To ensure that all resources, human and material are organized in the most efficient and effective manner possible to enable us to deliver a high quality educational experience to our students.

4. Government/Regulatory Agencies Federal Gov. Regulations/Compliance NCLB, IDEA, Etc. NYS Ed. Dept. • Assessment • Student Testing • Program Evaluations Students Successfully Graduate • Students • Staff • District Vision, Mission, Goals & Policy • Student’ Needs • Educational • Socio-emotional • Support • Funding Instructional Delivery/ Support Delivery/ Student Assessment /Program Evaluation Support Systems & Programs Design/ Development Planning Educational Programming/ Curriculum Development Parents/ Pocantico Community Bargaining Units Pocantico School Board PTA’s/ Advocacy Groups Relative Local Environmental Influences Professional Development

5. 2011-2012 Board Approved School BudgetDistrict Staffing Changes • Positions to Excess: • Teaching Assistant -1.45 • Positions Eliminated Via Attrition: • Physical Education Teacher -1.00 • Positions to be Reduced: • English as a Second Language - .20 • World Language Teachers - .60 • Special Education Teacher - .60 • Psychologist - .40

6. 2011-2012 Board Approved School BudgetDistrict Staffing Changes • Positions to be Eliminated: • Computer Instruction -1.00 • Special Education Teacher -1.00 • Positions to be Added: • S.T.E.M. Teacher .70 • F.A.C.E. Teacher .30 • Computer Technician 1.00 • Total Positions Reduced -4.25

7. Superintendent’s Duties and Responsibilities Policy 3120 Duties of the Superintendent (Policy 3120) Relationship with the Board • To serve as the executive officer for the Board and be charged with the responsibility for implementing the policies of the Board. • To develop a harmonious and close working relationship with the Board. • To serve as a resource person and advisor to the Board. • To provide a continuous appraisal of all school policies originating with the Board.

8. Superintendent’s Duties and Responsibilities Policy 3120 Duties of the Superintendent (Policy 3120) Educational Direction and Leadership • To develop administrative principles and procedures for implementing Board policy. • To understand and keep informed on all aspects of the instructional program at all levels. • To recommend to the Board for its adoption all courses of study, curriculum guides and textbooks to be used in the school. • To encourage a positive approach to student behavior and discipline.

9. Superintendent’s Duties and Responsibilities Policy 3120 Personnel • To Develop and implement sound personnel practices, consistent with law, Board policy and collective bargaining agreements, including recruitment, hiring, assignment, supervision, evaluation, promotion, and discipline of all personnel. • To recruit qualified professional, civil service, and non-certified personnel. • To supervise and ensure the evaluation of all staff members. • To encourage in-service education and the professional growth of staff through conferences, workshops, group discussions, committee/individual studies and use of consultants. • To advise the Board, in conjunction with the Board-designated negotiator (s), in all collective bargaining matters.

10. Superintendent’s Duties and Responsibilities Policy 3120 Financial Management • To prepare and present to the Board a preliminary annual budget in accordance with a schedule established with the Board.  • To establish efficient procedures to maximize income, safeguard investments and provide effective controls for all expenditures of school funds in accordance with the adopted budget. Facilities Management • To supervise operations, maintenance, alterations and repair to buildings and grounds, insisting on competent and efficient performance. • To evaluate plant needs and recommend to the Board improvements, alterations and changes in the buildings and equipment of the district.

11. Superintendent’s Duties and Responsibilities Policy 3120 Community Relations • To supervise the public relations activities of the district. • To establish and maintain an effective working relationship with all segments of the community:  parent-teacher organizations, local and state government, other school systems, institutions, agencies, civic organizations, and the general public.

12. Superintendent’s Duties and Responsibilities Policy 3120 Management Functions • To coordinate and manage the district so that the school organization operates smoothly and efficiently • Planning:  determining needs, objectives and goals • Organization:  assigning roles, responsibilities and establishing lines of communication; • Control: ensuring that progress is being made toward priorities, disciplining, making necessary staff reallocations and changes and evaluations; • Decision-making: data-collecting, analyzing data and choosing appropriately from a variety of decision-making techniques; • Problem-solving: sensitivity to problems, formulating problem statements, and using a variety of problem solving techniques; • To perform such other duties as the majority of the Board may determine

13. Office of the Superintendent • The Superintendent has many responsibilities that must be fulfilled and she cannot devote sufficient time to ensure the detailed research and planning that is needed to implement the curriculum and instructions changes. • She cannot perform the duties of the Chief Information Officer as these duties have to be performed by someone other than the Superintendent. • The Superintendent’s role is to make decisions about Curriculum and Instruction, plan, monitor, supervise and implement and/or ensure implementation of Curriculum and Instruction decisions and evaluate the outcome; revise plans based on the success or continued challenges presented.

14. Graphic Representation of the Approximate Percentages of Time Spent on the Above Reference Duties - Superintendent

15. Pocantico Hills Principal – Current Duties and Responsibilities Instructional Leadership: • Developing and leading the Instructional Support Team as chairperson. • Scheduling, ordering, and reporting of all district and state assessments as School Testing Coordinator. • Preparation of report card information. • Development and presentation of the annual school report card to teachers, parents and to the Board of Education. • Supervise and oversee all Special Education testing modification for building testing, including assignment of staff, use of room and planning of testing schedules. • Oversight of ongoing curriculum mapping and review.

16. Pocantico Hills Principal – Current Duties and Responsibilities Instructional Leadership: • Oversight over Special Education Inclusion model. • Develop and implement Teacher Mentoring Program. • Formal and informal observations of teacher’s classroom performance and making recommendations for Tenure. • Oversight of the Response to Intervention model of service delivery.

17. Pocantico Hills Principal – Current Duties and Responsibilities Administrative Responsibilities • Lead District committees charged with the interviewing and hiring of new teachers. • Chair textbook selection committees. • Chair School Safety meeting • Implementation of District Code of Conduct Policy • Implementation of Federal and State Grants. • Administration of substitute coverage on a daily basis. Evaluation of substitute teacher performance. • Coordinate additional teaching assignments/duties i.e. detention, study hall.

18. Pocantico Hills Principal – Current Duties and Responsibilities Administrative Responsibilities • Coordinate additional teaching assignments/duties i.e. detention, study hall • Provide teaching services when there is an insufficient number of substitute teachers. • Arrange all short-term class coverage • Develop all individual student fifth through eighth grade schedules. • Develop and coordinate all teacher schedules.

19. Pocantico Hills Principal – Current Duties and Responsibilities Professional Development Responsibilities • Coordinate all district sponsored staff development. • Coordinate curriculum consultants for staff development and curricular revisions.

20. Pocantico Hills Principal – Current Duties and Responsibilities Student Services • Responsible for Student Discipline, investigations, parent contact • Supervise student parties and dances • Supervise student sporting events • Placement of new students • Home-School Coordinator • Responsible for student discipline • Provide short-term crisis counseling on daily basis helping student’s problem solve day to day difficulties or conflict resolution

21. Pocantico Hills Principal – Current Duties and Responsibilities Building Management: • EAP liaison. • Serve as substitute nurse. • Title IX coordinator - sexual harassment officer. • Developing and updating School/District Emergency Plan.

22. Graphic Representation of the Approximate Percentages of Time Spent on the Above Reference Duties - Principal

23. 2011-2012 Board Approved School BudgetCurriculum Coordinator • The position of Interim Curriculum Coordinator was created during the 2010-2011 school year through the restructure of the teaching staff. Therefore, the District did not incur any additional incremental costs with the creation of this position. • New Race To The Top law requires a Chief Information Officer (CIO). This position is to support the implementation of the law, specifically to identify, verify, maintain, report and analyze all of the district’s data on student performance class by class. (An Unfunded Mandate)

24. 2011-2012 Board Approved School BudgetCurriculum Coordinator • Regardless of size, schools are complicated and complex organizations. New laws, mandates and expectations for curriculum/instruction and student performance are constantly changing. We must have highly skilled adults who can meet the challenges of a global 21st century

25. 2011-2012 Board Approved School BudgetCurriculum Coordinator • New York recently adopted the new Common Core Standards, which call for changes in how we teach, the type of learning experiences our student have, and the expected outcomes. Fostering critical thinking, independent adaptation and application of knowledge, integration of technology and communication skills have never been more important.

26. 2011-2012 Board Approved School BudgetCurriculum Coordinator • The State has also mandated that schools finalize their plans for overseeing the implementation of a new model for students who are experiencing academic challenges – it is called Response to Intervention (RTI). This will remain another critical responsibility next year and beyond. This model for support must occur in the classroom and requires intense training for teachers.

27. 2011-2012 Board Approved School BudgetCurriculum Coordinator • All of these mandates, combined with the ongoing tasks of facilitating curriculum initiatives, providing targeted professional development and support, and serving as a technology integration specialist amidst an ever-changing technological landscape, makes four administrators absolutely critical.

28. Proposed Duties for Pocantico Hills Coordinator for Curriculum and Instruction The Coordinator of Curriculum and Instructions is a district-level position with administrative responsibilities for the following areas: 1) Curriculum and instruction; 2) Professional development; 3) Curriculum coordination; and 4) Testing coordination and data management. Responsibilities Curriculum and Instruction • Responsible for K-8 curriculum development and implementation. • Provide for curriculum coordination for grades Pre K through grade 8, to obtain greater instructional alignment with our partner high schools. • Align and approve curriculum projects with district goals. • Observe and evaluate instructional programs based upon the implementation of the Revised Common Core Standards. • Establish instructional priorities.

29. Proposed Duties for Pocantico Hills Coordinator for Curriculum and Instruction Responsibilities Curriculum and Instruction • Plan and introduce standards-aligned program initiatives. • Research and procure improved instructional software. • Work with building principal and teachers to forward instructional programs. • Act as a resource person on curriculum questions. • Coordinate annual update and publication of curriculum guides. • Coordinate all Professional Development to meet District Goals in the area of implementation of Common Core Standards, and the implementation of Technology use in the classroom.

30. Proposed Duties for Pocantico Hills Coordinator for Curriculum and Instruction • Coordinate, re-develop and oversee the implementation of curriculum maps. • Establish student performance benchmarks. • Establish academic intervention plans. Professional Development • Responsible for district-wide professional development program. • Organize Conference Days. • Supervise mentoring program. • Develop program of in-service credit courses. • Facilitate staff training in the use of instructional software and programs.

31. Proposed Duties for Pocantico Hills Coordinator for Curriculum and Instruction Professional Development • Establish protocols for approval of conferences and workshops. • Conduct monthly Professional Development Committee meetings. Technology Services • Supervise technology support staff, instructional media centers • Introduce technology integration initiatives. • Conduct monthly District Technology Committee meetings. • Develop, write and submit district Technology Plan • Supervise implementation of technology plan.

32. Proposed Duties for Pocantico Hills Coordinator for Curriculum and Instruction Testing Coordination and Data Management – Chief Information Officer (CIO) • Responsible for district-wide testing, data management. • Supervise, review and correct testing reports. • Coordinate with BOCES for Data Warehouse. • Research, recommend and implement software for data management solutions. • Manage data in student/teacher information system. Administrative • Implement and evaluate Title grants • Interface with BOCES • Carry out any other assignments as delineated by the Superintendent.

33. Graphic Representation of the Approximate Percentages of Time Spent on the Above Reference Duties – Curriculum Coordinator

34. 2011-2012 Board Approved School BudgetCurriculum Coordinator • Curriculum Coordinator $ 133,000 • 2010-2011 Teaching Salary $(121,000) • 2011-2012 Incremental Cost $ 12,000 • BOCES Technology Coordinator $ (82,471) (3 Days Per Week) • Chief Information Officer – est. $ (35,000) • Net Cost (Savings): $(105,471)

35. 2011-2012 Board Approved School BudgetCurriculum Coordinator • In 2011-2012, there will be no additional incremental costs due to the re-assignment of services previously purchased from BOCES, and with the need to hire a Chief Information Officer as described above.

36. 2011-2012 Preliminary Initiatives Curriculum Implementation: • Updated Social Studies 7-8 • New Reading PK-2 • New Science PK-6 • New Character Education PK-8 Curriculum Alignment: • Common Core Math/ELA PK-8 • Curriculum Mapping PK-8

37. 2011-2012 Preliminary Initiatives Curriculum Development: • Science Regents and Advanced 8 • Science Pre-Regents and Advanced 7 • Math Regents and Advanced 8 • Math Pre-Regents and Advanced 7 • STEM Program K-8 • FACE Program K-8 • Media/Research Skills PK-8 Curriculum Search and Evaluation: • Math PK-6

38. 2011-2012 Preliminary Initiatives Professional Development: • Differentiation PK-8 • RTI Tier I Interventions PK-8 • Lesson Planning PK-8 • APPR PK-8 • Common Core Standards PK-8 • Curriculum Mapping PK-8 • Data Analysis PK-8 • Technology Integration PK-8 • Science PK-8 • Math 7-8 • Orton-Gillingham PK-4

39. 2011-2012 Preliminary Initiatives Framework Development: • RTI Protocols and Resources PK-8 • High School Articulation and Learning Communities with Neighboring Districts Using Data to Inform Instruction • A Professional Development Goal

40. 2011-2012 Board Approved School BudgetBudget Development Process • Budget Availability; May 3: The budget document shall be complete and available upon request to residents within the district (7) days before the budget hearing and fourteen (14) days before the annual meeting/vote date. • Budget Presentation May 10: The budget must be presented at the budget hearing, not less than seven (7) or more than fourteen (14) days prior to the annual meeting/budget vote date.

41. 2011-2012 Board Approved School BudgetBudget Development Process • Annual Meeting and Election: The annual meeting and election must be held on the third Tuesday of May. (May 17, 2011) • Three-Part Budget: Districts are required to prepare a three-part budget containing administrative, program, and capital components.

42. 2011-2012 Board Approved School BudgetThree Part Budget $26,019,046

43. 2011-2012 Board Approved School BudgetThree Part Budget Administrative (School Management) (7.97%) Includes items related to the management of our schoolprograms: • Salaries and benefits of staff who spend a majority of their time performing administrative, supervisory, or non-instructional duties • Board, central office and school management expenses • Planning and consulting costs not directly related to student services and programs

44. 2011-2012 Board Approved School BudgetThree Part Budget Program: (72.53%) Includes items which are part of the instructional program: • Salaries and benefits of staff who provide direct support to students • Instructional materials, textbooks, library books • Computers and instructional equipment • Transportation expenses for both public and non-public students • Field trips, extracurricular activities and interscholastic sports

45. 2011-2012 Board Approved School BudgetThree Part Budget Capital (19.50%) Includes items related to building/property maintenance: • Construction, renovations, repair, maintenance • Custodial salaries • Service Contracts • Supplies • Utilities • Annual and total debt service • Refunds of Property Taxes

46. 2011-2012 Board Approved School Budget School District Funds • The general fund relies on taxes, state aid, and miscellaneous revenue and supports all regular school activities • The school lunch fund provides the child nutrition program to our students. • The special aid fund provides for the district’s grant funded programs

47. 2011-2012 Board Approved School Budget School District Funds • The capital fund provides for all permanent improvements to our facilities and is funded from the general fund and bond issue proceeds • The trust and agency funds are used to account for assets held by a governmental unit in a trustee capacity and/or as agent for individuals. The funds are custodial in nature and are used to account for contributions or endowments

48. Where Every Revenue Dollar Comes From $26,019,046

49. 2011-2012 Board Approved School Budget Drivers • Retirement Incentive • State Aid Reduction • BOCES Aid Reduction • Payment Tax Certiorari Refunds • Reduction in Assessed Value • Tax Certiorari Reserve • Health Insurance Rate Increase • Teacher Retirement System Rate Increase • Negotiations With PHTA • Negotiations With CSEA • Tuition – High School Selection, and Special Education Placements

50. Tax Certiorari, Assessment Changes, and Reserve Balance • A Tax Certiorari Challenge Comes About as a Result of a Commercial Property Owner Claiming That Their Property Assessment is Too High. • Court Ordered Judgments to Reduce The Assessment of a Commercial Property, Plus Refunds of Taxes Overpaid in Prior Years Affects the School Tax Rate Negatively. • The Projected Total of The District’s Reserve Will be approximately $960,000 on July 1. The Reserve is Funded From the Surplus of the 2010-2011 School Budget Plus a Budget Line Item.