Alpha Tau Omega Alumni Meeting

Alpha Tau OmegaAlumni Meeting Texas A&M University Theta Sigma April 28, 2007

Agenda • 10:00am – 10:15am Arrival • 10:15am – 10:30am Introductions • 10:30am – 11:00am Chapter Status Update • 11:00am – 12:30pm Alumni Structure • 12:30pm – 1:30pm Lunch • 1:30pm – 2:30pm Lost Alumni • 2:30pm – 3:30pm NHQ Plan • 3:30pm – 4:00pm Summary Alpha Tau Omega

Introductions Alpha Tau Omega

Chapter Status Update Alpha Tau Omega

Alumni Structure Alpha Tau Omega

Alumni Structure • Alumni Associations • Chapter Based • Metropolitan Based • Board of Trustees Alpha Tau Omega

Alumni Associations • Purpose • To provide fellowship, networking, social engagements, and continued brotherhood. Alpha Tau Omega

Alumni Associations • Simple Structure • Board of Directors (Required) • President, Vice President, Secretary/Treasurer • Elected • Other Officers (Optional) • Event Coordinators • Dues or pay as you go Alpha Tau Omega

Alumni Associations • Requirements • 20+ Members & must sign petition • $35 Initial Petition Fee • $50 Annual Fee after approved • Must be approved by National Board of Directors • 1+ Events a year • 1 Delegate must attend every other General Assembly Alpha Tau Omega

Alumni Associations • Typical Events • Happy Hours • Golf Tournaments • Sporting Events • Charity Events • ATO Related Events (i.e. Founder’s Day) Alpha Tau Omega

Alumni Associations • Pros • Simple structure • Flexible • Focused on continued brotherhood • Gets to vote at Congress • Eligible for funds from NHQ • Good tool grow active Alumni base Alpha Tau Omega

Alumni Associations • Cons • Limited to no influence over undergraduate chapter Alpha Tau Omega

Board of Trustees • Purpose • Share accountability in achieving goals and fulfilling the initiatives of Alpha Tau Omega. In turn, the chapter will become directly accountable to the board of trustees. As a result of the partnerships ATO has created with colleges and universities, local communities and businesses, and parents of members, it will be natural to expect these boards to be made up of alumni, professors, business people, community leaders, and parents. Alpha Tau Omega

Board of Trustees • Responsibilities • Authority to make decisions for chapter programs and future health • Accountable for chapter performance • Evaluate scholastic status and progress with critical skills Alpha Tau Omega

Board of Trustees • Authority • All powers of National Board of Directors as those relate to management, operation, governance of the chapter and individual members Alpha Tau Omega

Board of Trustees • Duties • 1+ Meeting per month • Assist the NHQ CEO in the discharge of his duties • Attend chapter meetings & ceremonies frequently • Council and advise the officers and members of the chapter Alpha Tau Omega

Board of Trustees • Duties (Cont.) • Protect the interests of the Fraternity on campus in its relations with the university and other campus/Greek organizations • Exercise all powers of the National Board of Directors with respect to disciplinary procedures and the chapter Alpha Tau Omega

Board of Trustees • Duties (Cont.) • Know the “Bylaws and Policies & Procedures” of the National Fraternity • Interface appropriately with other chapter alumni entities • Recruit additional volunteers after you tenure is complete Alpha Tau Omega

Board of Trustees • Possible Members • Alumni • Parents • University employees (Profs) • Members of the surrounding community • Undergraduate actives Alpha Tau Omega

Offices Chairman Vice Chairman Academic Advisor Career Placement Advisor Fund Raising Chairman Financial Advisor Ritual Advisor Parents Club Alumni Relations Advisor * Minimum of 3 people should be elected to the BOT. 1 Person can hold more than 1 position. Board of Trustees Alpha Tau Omega

Board of Trustees • Pros • Complete chapter involvement • Power to carry out objectives • Direct contact to NHQ • Offloads duties of chapter officers Alpha Tau Omega

Board of Trustees • Cons • High level of time commitment • Held accountable for chapter failure • Takes away a large amount of control from the chapter Alpha Tau Omega

Lunch Alpha Tau Omega

Lost Alumni Alpha Tau Omega

NHQ Plan • Matt Arnold’s Summary • Resolve the debt. Identify those who owe and go directly after them. • Find alumni support. First through personal contacts, and then through formal contact via the NHQ. • Send staff to be on campus to for a 4-6 weeks to recruit 20-30 member group to be considered a colony. Alpha Tau Omega

NHQ Plan • Colony will work closely with the National Fraternity staff and local board of trustees (alumni advisory board) for 9-12 months to meet the requirements of chartering. Most importantly, reaching the 45 member level. NHQ Staff will visit on a monthly basis. • Recharter. Alpha Tau Omega

NHQ Plan • Success Stories • University of Texas. Closed due to hazing in 1988. Rechartered in 1992. Won true merit in 1994, 1995 and 1996 with several honorable mentions in other years. Had never won true merit previously in its 100+ year history. Alpha Tau Omega

NHQ Plan • Success Stories ( con’t ) • Baylor University. Recharted in 2005. Won 14 awards at 2006 ATO National Congress including True Merit, Thomas Arkle Clark(Top ATO Undergrad) and runner-up for top chapter award. Alpha Tau Omega

NHQ Plan • Success Stories ( con’t ) • University of Maryland. Rechartered in 1999. • True Merit in 2003, 2004, 2005 and 2006. Never won True Merit prior to rechartering. • 2005 National IFC Award of Distinction. ( All fraternities / all chapters ) • Top chapter award in 2006. • 80+ members. • $125,000.00 operating budget. Alpha Tau Omega

NHQ Plan • Success Stories (con’t) • Texas Tech University. Suffered a fate very similar to Theta Sigma. Chapter membership shrunk to the point of non-existance. Recolonized in 2006. Has already reached it 45 member goal. Has shown a very strong presence in the Texas Tech Greek system. Has established its BOT and has begun a search for a new house. Alpha Tau Omega

NHQ Plan • Member Identification • The recruitment staff will be VERY choosy in who they select to be a part of Theta Sigma. • ATO is the Leadership Fraternity. Expect the recruitment process to focus on campus leaders. • Student government. • Student athletes. • Those who hold office in other campus organizations. Alpha Tau Omega

NHQ Plan • Member Identification( con’t ) • Contact University to identify potential candidates. • Contact Sororities for potential candidates. • Candidates MUST have a high GPA. • Candidates MUST be able to prove financial solvency. Alpha Tau Omega

NHQ Plan • Member Identification( con’t ) • Candidates MUST show true leadership potential. • Involvement in off-campus activities such as church and community service. • Other organizations that the candidate is or was a member of such as National Honor Society, Boy Scouts of America, etc. Alpha Tau Omega

NHQ Plan • The Result • Top Notch Individuals. • Leaders. • Good Grades. • Adequate Finances. • Excellent Social Skills. • Athletics. • People who can contribute to the quality and character of the chapter and the fraternity as a whole. Alpha Tau Omega

NHQ Plan • The Result ( con’t ) • A chapter that is bigger, stronger, a leader among Texas A&M fraternities, and a leader among ATO chapters. • A chapter that each of you can say you had a hand in creating. Alpha Tau Omega

NHQ Plan "The main thing to look to is the character and habits of your membership. Know well whom you choose, so that each will be an honor to the Society, and a contributor to the high standard that the Fraternity has ever had." Colonel John Garland James First Initiate of Alpha Tau Omega Second President of Texas A&M University Alpha Tau Omega

Summary Alpha Tau Omega

Good of the Order Alpha Tau Omega

Alpha Tau Omega Alumni Meeting