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Federal Aid 101

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Federal Aid 101

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    1. Federal Aid 101 Presented by Dan Erickson And Colleen VanWagner

    3. Federal Aid Funds This is a REIMBURSABLE Program - the work has to be completed before the Federal dollars are available. This is not a grant!

    4. Process Overview STIP Approval Project Kickoff Meeting Local Public Agency (LPA) Project Development LPA Right-of-Way Acquisition LPA Plan Preparation Authorization of Federal Funds LPA Letting, Contract Award & Approval LPA Construction, Engineering, and Supervision LPA Contract Administration

    5. FEDERAL FUNDS National Highway System (NHS) Surface Transportation Program (STP) Bridge Programs (BR, BH, BROS) Enhancement Funds (TEA) Highway Safety Improvement Program (HSIP) Safe Routes to School (SRTS) Rail-Highway Crossings (RRS) Scenic Byways (SB) Transportation, Community and System Preservation (TCSP) Interstate Maintenance Discretionary (IMD) Comprehensive Highway Safety (CHSP) Emergency Relief (ER) Non Motorized Transportation (NMTP) American Recovery and Reinvestment Act (ARRA) High Priority Projects (HPP) 5

    6. Calendars Calendar Year is January 1 to December 31 State Fiscal Year is July 1 to June 30 Federal Fiscal Year is October 1 to September 30 TIP/STIP follows State Fiscal Year.

    7. Met Council Roles and Responsibilities Per state statute, Council is designated MPO with advisory committee (TAB) Council is lead in transportation planning process with TAB input and recommendations TAB is lead in federal MPO funding programming with Council concurrence

    9. TAB Responsibilities Regional process to select and monitor transportation projects funded in part with federal funds Regional Transportation Improvement Program (TIP) and Amendments including public involvement Advise on Transportation Policy Plan and planning process

    10. Metro transportation programming Transportation Improvement Program (TIP) TIP amendments Regional solicitation distributing federal funds

    11. Regional Solicitation Distributed ~ $160 million with each of last two biennial cycles: Surface Transportation Program (STP) Congestion Mitigation Air Quality (CMAQ) Transportation Enhancement (TE)

    12. Project Criteria Consistency with regional policy Safety Cost effectiveness Readiness Usage Air quality improvement System connectivity

    13. Sunset Date Policy Adopted Oct. 2004, Revised April 2005 Expected to meet “program year” Sunset date March 31 following program year; effective projects beginning 2007/2008 Sunset extension process still exists No inflationary cost adjustment Cost index decreases, project cost cap will be lowered.

    14. Criteria for Meeting Sunset Date Environmental Document approved R/W cert. approved or condemnation initiated Dist. State Aid Engineer approval of plan Engineer’s Estimate Special Provisions Utility Relocation Certificate Permit Applications submitted Letting Date to be set within 90 days

    15. Sunset Date Extension Requests See handout for submittal information Agency must illustrate “significant” progress has been made on the project. Sunset date criteria can be met within 1 yr. Projects are only eligible for one extension request.

    16. Scope Change Required When: Termini Change Major Element Removal/additions New location Process: Submit letter (documenting change, reasons, etc) Starts at Funding and Programming May result in reduction of Federal Funding NOTE: A Scope Change could also require a Formal STIP Amendment

    17. TIP/STIP Amendment See handout Formal amendments take about 3 months to get through all committees Administrative amendments take about 2 weeks

    21. Items Needed for Authorization Approved Environmental Document Approved Right-of-way Certificate (#1 or 1A) Engineers Estimate Approved Plan Permits

    22. Additional Timeline to Award Authorization – 2 weeks Advertisement – 1 month Award – 2 weeks (just accounting for DBE clearance, Board or Council Mtgs may add more time) Totaling about 2 months from when authorization is requested.

    23. Types of Local Projects - Trunk Hwy Impact Projects Mn/DOT Bridge Design Mn/DOT Metro Plan Review CO Plan Review – Interstate FHWA Full Oversight Layout Review – Level 2&3 Metro, Level I CO Municipal Agreement Mn/DOT Construction oversight

    24. Metro State Aid Website www.dot.state.mn.us/metro/stateaid/home.html State Aid/Project Development Manual State Aid Rules Minnesota Bikeway Guidelines DCP Process/Checklist PM Writer Salt website – www.dot.state.mn.us/stateaid

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