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Why Automate Your Library With INFOhio?

Why Automate Your Library With INFOhio?. Diane Deibel INFOhio Consultant for Building and District Support eTech Ohio Conference 2009. INFOhio.

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Why Automate Your Library With INFOhio?

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  1. Why Automate Your Library With INFOhio? Diane Deibel INFOhio Consultant for Building and District Support eTech Ohio Conference 2009

  2. INFOhio • INFOhio, the Information Network For Ohio Schools, is a statewide cooperative project to create an electronic network linking Ohio students, teachers, library/media specialists and others via computer to: • School libraries in same district and across the state. • College and University libraries through cooperative efforts with OhioLINK. • Public and special libraries through cooperative efforts with OPLIN. • Electronic databases of government, education and other information

  3. INFOhio components include • Electronic resources for schools • Instructional development for teachers • School library automation • Media resources • Curriculum Resource Catalog All promoting information literacy and media literacy through the use of technology

  4. INFOhio & Library Automation • INFOhio uses the SirsiDynix software which is installed at all 23 Ohio Information Technology Centers (ITCs). • There are currently 2,394 libraries, 492 school districts, and more than 1,134,000 students using SirsiDynix. • This sophisticated library automation software allows member schools • to locate materials via a Web-based catalog, • loan materials via an integrated circulation component, • manage materials via sophisticated circulation, cataloging, reports, inventory components

  5. When preparing for successful library automation…. • Look beyond the immediate need. • Look for multiple beneficiaries. • Look for maximization of resources.

  6. Preparing to automate…. • What library automation software should provide. . . • What INFOhio delivers. . .

  7. Comprehensive functionality • Web-based online catalogs: CAT for older patrons and CAT Jr. for younger patrons. • Cataloging, Circulation, Reports, Policies, Inventory modules • Attendance modules

  8. District union catalog • Real-time searching and item status throughout the district. • A district collection of bibliographic records, with item information specific to building and collection.

  9. Interlibrary loan within the district • Interlibrary loan through individual patron holds. • Interlibrary loan through librarian-initiated procedures.

  10. Z39.50 compliance • Compliance with current standards (e.g. NCIP) • Links with cooperating public libraries.

  11. Import/export of MARC records • Copy cataloging within the ITC and from the INFOhio Union Catalog and the Library of Congress. • Downloadable MARC records through OCLC WorldCat subscription free to users.

  12. Local customization • Local policies for building collections and patrons. • Local calendar management. • Flexible report component.

  13. Authority control • Bibliographic authority for authors, series, subject headings, and uniform titles.

  14. Technical support, maintenance and training • ITC providers in each region for direct support and training. • Statewide technical support and training for providers. • Data backups and regular software upgrades. • INFOhio SirsiDynix online training documentation, tutorials, tipsheets

  15. Use of existing networks • Services through the Ohio Education Computer Network, including uploads from patron databases. • Partnerships with projects such as Data Analysis for Student Learning (DASL).

  16. Links to other resources • Media booking through the Union Catalog for state-funded special collections • Bibliographic records that can include Web URLs • SchoolRooms • Digital Video Collection • OPAC links

  17. A voice. . . in improvements & enhancements • Users input through ITC user groups and INFOhio Users Council • Feedback to INFOhio and vendor software development efforts

  18. Cooperation with the greater library community • Libraries Connect Ohio for core electronic resource acquisitions. • Participation in Ohio's statewide resource sharing project, MORE. • INFOhio and OhioLink collaboration on the 12-13 Transition Project.

  19. Benefits of INFOhio's Library Automation Program • Access to local, regional and state online catalogs • ITC support and maintenance   • Provides connectivity to the INFOhio network • Provides support, updates and maintenance of software • Provides in-service training and user group meetings • Updates library patron information automatically • Provides nightly backup of all data • Web-based searching from home or school • MORE project compliance • Online documentation • Statewide support and standardization

  20. Documentation, Standards and Guidelines SirsiDynix K-12 Software • Equipment Specifications - List of compatible scanners, printers and workstations • INFOhio Workflows HandbookNote:These pages are password protected. SirsiDynix participants may obtain a username and password from their ITC provider.

  21. Documentation, Standards and Guidelines :SirsiDynix K-12 Software • 21 Things to Look for in a MARC Record • Aligning Resources to Ohio Academic Content Standards • INFOhio Cataloging Guidelines • INFOhio Cataloging Reference Archive • INFOhio Cataloging Template Instructions • INFOhio Cataloging MARC Vendor Specifications • INFOhio Tag Tutors • Library of Congress Codes for Ohio Schools

  22. Documentation, Standards and Guidelines : Sirsi K-12 and other automated systems • INFOhio Authority Control Policy • INFOhio MARC Record Standards

  23. What does this mean for your school?

  24. Affordibility • Pricing is based on a per ADM cost rather than an institution flat fee. • No additional servers at the district/building level • Possible funding assistance: An LSTA (Library Services and Technology Act) automation grant, sponsored through the State Library of Ohio, will cover 75% of the costs of automation with a 25% local match.

  25. Accessibility • Web based catalog available 24/7 • All print / nonprint resources in district • Review enhancements • Create book-bag of selections • Utilize links within record

  26. Accountability • A cataloging, circulation, report system that enables inventory and monitoring of school purchased resources • An attendance module that enables library personnel to monitor and track patron usage of the library/media center

  27. Efficiency • With the timesaving technology of library automation software, school library personnel are better able to support the educational mission of their schools by providing more instructional support to students and other faculty members. • Simply put – Use staff time for central task of helping students and teachers.

  28. Professional Development • Technical support • Product updates • Software training • Workshops/inservices • IVDL / online training opportunities

  29. Collection management • Cataloging • Curriculum Resource Catalog • OCLC • Circulation • Patron records from DASL data • Reports • Customized • Evaluative data • Inventory

  30. INFOhio Sirsi/Dynix Documentation

  31. User input = Template Project • Local materials records • Equipment records • Original cataloging records

  32. Original Record Templates

  33. Web-Based Online Catalog • The Sirsi catalog is searchable from any computer connected to the Internet (school library, classroom, computer lab, home) through any Web browser. • Catalog geared to elementary and secondary grades

  34. INFOhio and SirsiDynix provide • Improved access to library materials via reading level, interest level, and state curriculum objectives. • Visual search interface ideal for younger students. • Optional value-added Content Enrichment and enhancement such as: book reviews, award winners and best sellers lists, author biographies, and more.

  35. Other Resources other libraries, media centers, INFOhio resources AdvancedSearch Quick Search Special Searches: Call Number browse Heading browse Reading level search Select library and sort option INFOhio videos and resources Spell check

  36. 40

  37. 1 3 2 4 Visual Search In CAT Jr.

  38. Record enhancement: Reading program Reading level

  39. Digital Video Collection

  40. Ohio’s Area Media Centers (AMC) Digital Video Collection (DVC) • Available to all Ohio K-12 schools at no cost to districts, educators or students. • Collection made possible, in part, through a Library Services and Technology Act grant awarded to the AMCs by the State Library of Ohio • Funding to maintain and increase the DVC is provided by the AMCs • The DVC is hosted by INFOhio

  41. INFOhio Digital Video Collection • This collection contains hundreds of full-length streaming videos • All grade levels • All subject areas • Available to stream live or download • Many are segmented • Available from school or home

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