2008 FESG NOFA / APPLICATION Workshop

1. 2008 FESGNOFA / APPLICATION Workshop State of California Department of Housing and Community Development

2. FESG Program Staff DAN APODACA, Manager (916) 327-3633 Homeless Operations Program DApodaca@hcd.ca.govHelene Hiromoto (916) 323-2176 FESG Representative HHiromoto@HCD.ca.govHeidi Lovitt (916) 327-3631 FESG Fiscal Officer HLovitt@HCD.ca.govAngie Ogaz (916) 327-8115 FESG Representative AOgaz@HCD.ca.gov

3. Authority  Anticipate $6,487,122 will be available to award this funding cycle.  The availability of these funds is subject to the execution of a formal Grant Agreement between HUD and the State.

4. Application Procedures  Submit original and one copy of application with attachments; copy may be provided on a compact disk (optional)  Deadline April 7, 2008 at 4:00 p.m.  NOFA and Application available on www.hcd.ca.gov/fa/fesg

5. NOFA TIMETABLE

6. Allocation of HUD Funds  4% Department Administration  Up to 5% to “New Programs”  Minimum 33% to “Northern California Region”  Minimum 24% to “Southern California Region”  Minimum 19% to “Rural County Region”  Remaining 15% “General Allocation” awardedcompetitively statewide to agencies not funded outof Regional or New Programs set-aside

7. Funding Limits • Minimum Requests  $30,000 for one-year grant  $60,000 for two-year grant • Maximum Requests  $100,000 for one-year grant  $200,000 for two-year grant

8. Special Funding Limits  “Operations” – OP (No Limit)  “Essential Services” – ES (40% of the State Allocation, if approved by HUD)  “Homeless Prevention” – HP (30% of total State Allocation)  “Supervisory Shelter Supervisor” – SSA (Limited to 10% of total Grant Amount)  “Grant Administration” – GA (Limited to 1% of total Grant Amount)

9. Obligation & Expenditure Deadlines  Contracts expire either: September 30, 2009 or September 30, 2010  Funds obligated by 180 days of date of award notification. Obligated means:Orders PlacedContracts AwardedServices Received

10. Eligible Organizations • See Attachment A of NOFA for list of FESG Eligible Cities & Counties. • Units of General Local Government (Cities & Counties) which do not receive formula FESG funds directly from HUD. (Joint Powers Authorities are Eligible) • Non-profit organizations located in FESG Eligible Cities or Counties; and with IRS 501(c)(3) tax-exempt determination. NOTE: Prior awardees who have an FESG grant that will terminate before October 1, 2008 are eligible.

11. Eligible OrganizationsContinued . . .  Experience Requirement Provided FESG eligible activities continuously for prior 12 months (or region’s prior winter or summer shelter season for seasonal providers)  New Programs Program has operated less than 2 years, and Organizationhas not received FESG or EHAP funds in previous 2 funding rounds.

12. Eligible OrganizationsContinued . . .  Selected Populations See “Attachment C” in the FESG NOFA (Serving Selected Populations with FESG) Contact FESG staff with questions. For Technical Assistance (TA) please e-mail questions to an HCD Representative (Rep) or contact Rep by phone. Be clear and specific in your questions. The deadline for TA is March 31, 2008.

13. Eligible Applications Received by:4:00 p.m. on Monday, April 7, 2008 (Postmarks NotAcceptable) Complete applications include:Fully completed application with all applicable attachments and additional requested information Certification of Application Information -Page 8 Authorizing Resolution -Attachment A Certification of Local Approval (Non-Profits) -Attachment C Certification of Local Need (Non-Profits & Local Government) - Attachment D

14. Eligible Applications Continued. . . Complete applications include:  Evidence of Site Control (Emergency Shelter & Transitional Housing) - Attachment I  Match documentation will not be required from FESG Applicants for the 2008 funding round. SITE CONTROL  Required for all applicants except “Homeless Prevention” only programs  Must be effective for full term of Grant - Examples:Deed Enforceable Option ContractLease Purchase Agreement

15. Eligible ApplicationsContinued . . . Rotating Shelters and Voucher Programs Written permission to use sites including:Term of agreement Days available Authorized signatures from both parties Document must be submitted to the HCD seven days prior to submission of the application for pre-approval. Submit HCD approval document with application

16. Eligible ApplicationsContinued . . . Certification of Local Approval - Attachment C Required for all FESG activities undertaken by non-profits. If the project site is located in an FESG-eligible city, the Certification of Local Approval must be from the city in which the facility/program is located. If the project site is located in the unincorporated area of an FESG-eligible county, the Certification must be from the county in which the facility/program is located.

17. Eligible Facilities Emergency Shelters (Occupancy limited to six months or less) Providers Cannot:  Condition assistance on the payment of public or private vouchers or cash  Deny shelter or services to any client due to inability to pay

18. Eligible Facilities Continued . . . Transitional Housing Providers must:  Limit occupancy to a maximum of 2 years  Offer each client at least 3 self-sufficiency services  Require clients to participate in at least 1 self- sufficiency service as a condition of receiving housing Provide referrals to permanent housing

19. Eligible FacilitiesContinued . . . Transitional Housing Providers may charge rent  Set aside a minimum of 10% of rent charged for each client Account for reserve of rents separately for each client Limit rent and service fees to an ability-to-pay formula reasonably consistent with HUD’s requirements for subsidized housing for low-income persons (generally, 30% of household income)

20. Requirements for All FESG-Funded Facilities/Programs Rules for Client Participation include:  Statement of maximum consecutive number of days client is eligible to participate  Policy for disability-related issues (including reasonable accommodation & filing disability-related  Limited English Proficiency Guidelines  Policy for termination or denialProgressive discipline warning systemWritten noticesFormal appeal process

21. Requirements for All FESG-Funded Facilities/Programs Continued . . . For Transitional Housing only, include statement regarding client’s requirement to participate in one self-sufficiency class Domestic Violence Centers  Confidentiality of information policy  Option to request a Site Address Waiver Homeless Participation  Clients involved in constructing, renovating, maintaining, and operating the facilities  At least one homeless or formerly homeless person on board of director’s or equivalent policy-making entity

22. Domestic Violence Shelters To exercise the option to request a Site Address Waiver the applicant must complete the following on the Application: Check the box on the Page 11 requesting a site address waiver. Complete the “Confidential Site Location Designation Agreement” - Attachment K and “Confidentiality Procedure of Applicant” - Attachment L.

23. Conversion or MajorMinimum of 10 Years Rehabilitation Renovation Minimum of 3 Years Homeless PreventionNo Requirement All Other ActivitiesTerm of FESG Contract Continued Use Requirements

24. FESG Eligible Activities(Major Budget Categories) Operations  Essential Services  Homeless Prevention Renovation/Major Rehabilitation/Conversion (If requesting, contact FESG for technical assistance.)  Supervisory Shelter Administration  Grant Administration

25. Operations - Staff (Expenses related to the Facility)  Maintenance & Repair Staff  Staff performing basic crowd control and safety  Security Personnel  Intake/Greeters  Facility Monitors  HMIS Purposes

26. Operations – Non-Staff (Expenses related to the Facility)  Security Services and Equipment  Utilities  Fuel, Oil and Wood for Heating or Cooking  Shelter Rent(Not mortgage payments) Shelter Facility Insurance Shelter Furnishings Shelter Vouchers(with Evidence of Site Control) Food for Meals provided on Site

27. Operations – Non-Staff(Expenses related to the Facility) Vouchers  Vouchers must only be used within an: FESG-Eligible Cityor FESG-Eligible County  Occupancy limited to six months or less. Payment must be at a rate that is reasonable based on local market conditions.  Eligible temporary housing includes apartments, motel rooms, hotel rooms, rental rooms in single-room occupancy housing, single-family homes, and manufactured housing.  May pay rental fees for spaces at a special occupancy park.

28. DOES NOT INCLUDE: Fund raising Grant writing Grant Administration Operations

29. Essential Services - Staff (Expenses Related to Direct Client Services)  Staff Providing Supportive Services Case Management with obtaining permanent housing Providing medical and psychological counseling and supervision Employment counseling, job training, job placement Child Care Nutritional Counseling Substance abuse treatment and counseling

30. Essential Services - Staff(Expenses Related to Direct Client Services)Continued . . .  Assistance in obtaining public benefits Assistance with transportation – drivers Supervisory staff of case managers

31. Essential Services – Non-Staff (Expenses Related to Direct Client Services) Non-Staff  Food for Food Baskets/Community Food Closets (Give Away)  Transportation costs: Vehicle insurance, gasoline and maintenance; bus tokens and passes.

32. Essential Services Limitation Intended to pay for direct client services  Not to replace existing local government funding during preceding 12-month period (federal non-supplant)  New service Increased level of service

33. FEDERAL EMERGENCY SHELTER GRANT “ELIGIBLE EXPENSES” http://www.hcd.ca.gov/fa/fesg

34. Homeless Prevention(Non-Homeless Population)  Payments in Arrears (1 Month’s rent plus reasonable late charges)  Initial Rent(First and Last Month’s rent)  Utility Assistance(Up to 3 months past due plus reasonable late charges)  Persons Discharged from Institutions • Legal Services to Represent Clients in Eviction Proceedings  Payments to Prevent Foreclosure on a Home

35. Homeless PreventionLimitations General Rules  May Not replace any existing funding provided during preceding 12-month period (non-supplant)  Must live in. or be moving into, homes that are located in FESG eligible localities  All FESG funds must be distributed directly to the landlord or utility company  Case management services in a Homeless Prevention program are eligible as Essential Services costs  Must be either a new service, or an increased level of service

36. Homeless Prevention Limitations Continued . . . Payments in Arrears  Cannot exceed one month’s rent plus a reasonable late charge  Must meet the following requirements: the inability of the family to make the required rent payments is due to a sudden reduction in income; the assistance is necessary to avoid eviction; no other resources are available to pay the rent in arrears;  there is a reasonable prospect that the family will be able toresume rent payments within a reasonable period of time;  the family has not received more than one payment for rent in arrears in the immediate past two years from any other source.

37. Homeless PreventionContinued . . . Initial Rent  Cannot exceed first/last month’s rent, or both if required as a condition of occupancy  May only be used if: no other resources or assistance is available for payment ofinitial rent; the client has not received more than one payment of initial rent in the immediate past two years from any other source; and there is a reasonable prospect that the client will be able to make rent payments on their own within a reasonable period of time.

38. Homeless PreventionContinued . . . Utility Assistance  Cannot exceed three months past due utility payments plus a reasonable late charge  May be used only if:  the client is unable to pay the utility costs in arrears due to a sudden reduction in income, and has received a notice of termination of these utility services;  no other resources or assistance is available to pay the utility costs in arrears;  the client has not received more than one payment of utility assistance in the immediate past two years form any other source; and  there is a reasonable prospect that the client will be able to make utility payments on their own within a reasonable period of time.

39. Homeless PreventionContinued . . . Persons Discharged from Institutions  To provide up to 3 months of initial rent and/or utility assistance to individuals whose income does not exceed 50% of the Area Median Income who are discharged from publicly funded institutions or systems of care, such as health care facilities, foster care facilities, other youth facilities, or corrections programs and institutions.

40. Homeless PreventionContinued . . . Legal Services to Represent Clients in Eviction Proceedings Payments to Prevent Foreclosure on a Home

41. Grant Administration Cost to Administer FESG Grant ONLY Staff costs to prepare FESG reports and communicate with FESG staff (Staff Salary & Benefits) Pay for FESG share of required audit (Non-Staff Costs) or HMIS costs

42. Ineligible Activities  Purchase of radios, TVs, and other appliances or equipment for recreational purposes  Facilities which charge occupancy fees to clients of emergency shelters  Temporary housing for minor children separated from their families due to a court or administrative order  Services to persons who are not homeless (except in Homeless Prevention)  Hotline costs  Staff recruitment or training  Costs associated with advocacy, fundraising, or planning (including HMIS planning & development costs)

43. Application Rating Criteria

44. Applicant Capability 300 POINTS POSSIBLE Experience Years providing housing & services to the homeless30 pts  Experience operating proposed program or similar program 30 pts Evaluation Process utilized to self-evaluate and review program and client outcomes30 pts  Experience administering FESG and other Federal Housing grants 30 pts

45. Applicant Capability 300 Points PossibleContinued . . . Staffing Experience of key staff60 pts Ratio of key staff to clients 60 pts Reports Timely resolution of findings or corrections 20 pts Timely submittal of required reports 20 pts Timely obligation & expenditure of funds 20 pts 300 pts

46. Need for Funds100 Points Possible  Percentage of FESG funds that comprise total project budget 50 pts  Relative need for “Housing Type" as certified by a local county-wide entity dealing with Homelessness 50 pts 100 pts

47. Impact & Effectiveness of the Client Housing 250 Points Possible(Rated with Like-Housing Types)  Number & accessibility of services offered60 pts  Percentage of clients in previous 12 months who:  Exited program and moved into permanent, transitional 60 pts oremergency housing  Obtained or retained employment 30 pts  Obtained other income (e.g., SSI, TANF)30 pts  Stabilized a mental illness or chemical addiction30 pts (90 days for transitional housing/30 days for all others)  Participant in local planning process40 pts 250 pts

48. Cost Efficiency100 Points Possible(Rated with Like-Housing Types)  Relative efficiency of proposed use of FESG funds (cost per bed/household per month)60 pts  Level of coordination with other organizations 40 pts 100 pts

49. State Objectives 35 Points Possible Programs serving the Chronically Homeless will receive State Objective points.  The Federal definition of a Chronically Homeless Person is, “An unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four episodes of homelessness in the past three years.” Homeless is defined as, “a person sleeping in a place not meant for human habitation e.g., living on the streets or in an emergency homeless shelter.” Disabling Condition is defined as, “a diagnosable substance use disorder, serious mental illness, developmental disability, or chronic physical illness or disability, including the co-occurrence of two or more of these conditions. A disabling condition limits an individual’s ability to work or perform one or more activities of daily living.”

50. Questions