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Timekeeper Training

Contact. Lynn Gray

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Timekeeper Training

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    1. Timekeeper Training January 4, 2008

    3. Timekeeper Training Objectives Keep up-to-date on SAP, ESS and Student Employment including E-time Purpose Provide updates Get feedback Provide answers to frequently asked questions

    4. Timekeeper Training Systems, Applications, and Products in Data Processing (SAP) Employee Self-Service (ESS) Student Employment E-time

    5. SAP – Leave FYI The “leave calendar year” begins with the first full pay period in January and ends with the pay period that includes December 31st. 2008 leave calendar year begins on 01/05/08 and ends on 01/02/09 Leave accrues on a biweekly basis throughout the year. Leave is not “front-ended” at the beginning of each calendar year. unearned leave may be “anticipated”

    6. SAP – Leave Codes 0100 – Hours Worked (paid overtime) 0102 – Hours Worked OT Comp (in lieu of overtime pay) 0240 – Call In Time (used by facilities & SCUPA) 0250 – Stand-by Time (used by facilities & SCUPA) 0300 – Annual Leave 0310 – Sick Leave 0312 – Sick Family 37.5 hours per calendar year Husband, wife, child, step-child, foster child, parent, brother or sister of EE 0314 – Sick Bereavement 0320 – Personal Leave 0330 – Compensatory Leave

    7. SAP – Leave Codes The following leave codes should never be used on leave slips or inputted into SAP: Leave codes with a medical designation 0308 Annual Leave Med Appt 0318 Sick Leave Med Appt 0328 Personal Leave Med Appt Leave codes with a UP (unpaid) designation 0510 Approved Absence (UP) 0520 Tardiness (UP) 0550 Absence W/O Leave (UP)

    8. SAP – Leave on Pay Statement Please be aware that any future leave that is input into SAP will be subtracted from the current leave balance. This will appear on the pay statement after the pay period for which the leave was input into SAP.

    9. SAP – Entering transaction codes

    10. SAP – Time Entry

    11. SAP – Time Entry

    12. SAP – Time Entry

    13. SAP – Time Entry

    14. SAP Timekeepers are not responsible to follow up on faculty or staff not turning in leave slips, unless you are the supervisor of the employee.

    15. SAP Questions Comments Tips

    16. Employee Self Service (ESS) Allows employees to review their personnel information on-line. Web-based service, which allows employees to log into a web portal to view their own data in the Human Resources/Payroll Systems of SAP. The level of security is similar to accessing commercial sites such as your bank and requires secured password access.

    17. ESS Payroll statements (Current and past) Benefit plans, coverage, dependents and contributions Leave Balances Banking Information TSA and other saving plans contributions Addresses and other personal data (dates of hire) Emergency contact information

    18. ESS Training document

    19. ESS Step 1: Employee user name is the same username that is used for the LHUP network (i.e. lgray@lhup.edu). Employee temporary password will be the standard initial password assigned when the LHUP computer/email was created (i.e. temp!x00) eTimekeepers should use their current eTime password to access ESS.

    20. ESS Step 2: Before attempting to log into the ESS web portal, you are required to change your password. This can be done by visiting the Active Directory Self-Service webpage at https://password.passhe.edu. Please use these important instructions, which will guide you through the process.

    21. ESS Step 3: Log into the Employee Self Service portal by clicking here. Training materials can be found on this PASSHE webpage.

    22. ESS Questions Comments Tips

    23. Student Employment - Eligibility Students must be enrolled in at least six credits per semester. All paperwork must be completed prior to beginning employment. No student may work for or be supervised by an immediate member of his/her family.

    24. Student Employment - Eligibility Students are permitted to work 20 hours per week. Students employees cannot work on campus upon completion of their degree. Student trainers are available to assist new students with E-time. Call 484-2875 to schedule an appointment Training sessions for Spring 2008 will be posted on the Human Resource web site

    25. Student Employment - E-time Bi-weekly audits will be conducted for all students with unapproved time in E-time. When approving hours in E-time the total hours and approved hours could be different. If a student enters and deletes hours, the total hours entered accumulates on the screen. The approved hours in E-time should match the timesheet. Example

    26. Student Employment – LST Tax LST tax Exemption Qualifications Student employees earning less than $12,000 in a calendar year Exemption Certificate

    27. Student Employment - Handbook Revisions Eligibility – page 2 LST Tax – page 4 Available on-line

    28. E-time Questions Comments Tips

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