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Timekeeper Network May 2014

Timekeeper Network May 2014. TOPICS FOR DISCUSSION:. HSSTM A3 Background story; Why are we doing this? Surveys New Holiday Codes Updated TRC Manual. Health System Scheduling & Time Management (HSSTM) Why are we doing this?. A3 Presentation Current work being done Next steps.

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Timekeeper Network May 2014

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  1. Timekeeper NetworkMay 2014

  2. TOPICS FOR DISCUSSION: • HSSTM A3 • Background story; Why are we doing this? • Surveys • New Holiday Codes • Updated TRC Manual

  3. Health System Scheduling & Time Management (HSSTM)Why are we doing this? • A3 Presentation • Current work being done • Next steps

  4. Timekeeping Practices Surveys • Purpose • Survey Data Analysis • Outcome Examples • Survey 1 • Survey 2

  5. Survey Purpose • Support project goals • Establish device to maintain standard work processes for efficient scheduling and timekeeping • Reduce payroll errors – improve first time quality • Reduce waste in processing • Improve employee engagement • Discovery • What pay rules are applied differently • Why pay rules are applied differently • Where are the opportunities to align pay rules • Analysis • Standard Practice Guidelines • UHHC Policies & Procedures • Bargaining Agreements • Practice • Recommendations • What can be applied consistently • Business cases for variability • Prepare for Change • Building rules in new system to administer pay practices • Start aligning practices now that will effect change in pay

  6. Survey Data Flow

  7. Outcome Examples:Lunch Break Auto-deduction For what shift length

  8. Outcome Examples:Grace Period

  9. Outcome Examples:Exempt Staff ½ Day Reporting

  10. NEW HOLIDAY CODES Effective MAY 2014

  11. Why New Holiday Worked Codes? #1 Discontinue using Overtime Codes to report hours worked on the Holiday Distinct codes that mean hours worked on the Holiday Less confusion to train timekeepers/approvers Easier to reconcile Gross Pay Registers Easier to understand pay for staff Better bucketing in financials Easier to decipher overtime liability

  12. NEW TIME REPORTING CODES FOR HOURS WORKED ON THE HOLIDAY FOR ALL EMPLOYEES Code descriptions: HWR -Hours worked on a Holiday paid at 1.0 times the hourly rate HWT-Hours worked on Holiday paid at 1.5 times the hourly rate HWD-Hours worked on Christmas Day (MNA) and any Holiday (IUOE) paid at 2.0 times the hourly rate

  13. NEW TIME REPORTING CODES FOR WORKING ON THE HOLIDAY Replaces Overtime Codes Used Today: HWR – Replaces use of OTR for hours worked on a Holiday HWT - Replaces use of OTP for hours worked on a Holiday HWD – Replaces use of DBT for hours worked on Christmas Day (MNA) and any Holiday (IUOE)

  14. NEW TIME REPORTING CODES FOR WORKING ON THE HOLIDAY HOT INACTIVATED AND NO LONGER USED FOR ANY WORKGROUPS

  15. What does it look like? Non-bargained worked full appointment plus the Holiday

  16. What does it look like? Non-bargained worked the Holiday

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