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PowerPoint and Public Speaking: What you need to know

PowerPoint and Public Speaking: What you need to know. Marcy B. Waldinger, MHSA Aisha T. Langford, MPH Emerging Leaders Program. Presentation Outline. PowerPoint Tips Public Speaking Tips Discussion. PowerPoint Quote.

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PowerPoint and Public Speaking: What you need to know

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  1. PowerPoint and Public Speaking: What you need to know Marcy B. Waldinger, MHSA Aisha T. Langford, MPH Emerging Leaders Program

  2. Presentation Outline • PowerPoint Tips • Public Speaking Tips • Discussion

  3. PowerPoint Quote “The audience has come to hear you, not merely to stare at images tossed onto a screen. Build a strong PowerPoint program, but make sure that your spoken remarks are no less compelling. "PowerPoint doesn't give presentations — PowerPoint makes slides.” Matt Thornhill, president of Audience First.

  4. PowerPoint Guidelines • Uncluttered slides • No more than 5 lines • Good text contrast • Large enough font • Be prepared to improvise in case of technical difficulties!!!!

  5. PowerPoint Tips • Have compelling material • Keep it simple • Minimize numbers in slides • Don't be a parrot • Time your remarks

  6. PowerPoint Tips • Give it a rest • Use vibrant colors • Use various images, videos, cartoons, graphics • Distribute handouts at the end • Edit ruthlessly, then let someone else review

  7. Adequate Color Contrast Bad • Hard to read • Hard to read • Hard to read Good • Much better! • Much better! • Much better!

  8. Font • Sizes 28 – 32 are easy to read • Use plain fonts (e.g. Times New Roman, Arial) • Avoid fancy script fonts -Hard to read -Harder to read -I’m dizzy

  9. Avoid Using All CAPS • ALL CAPS ARE HARD TO READ • ALL CAPS IN E-MAIL = SHOUTING!!! Vs. • All caps are hard to read • All caps in e-mail = shouting

  10. Graphics • Be thoughtful about CLIP ART graphics • Some can appear amateur and unprofessional

  11. Graphics • Utilize JeanAnn Davidson, UMHS graphic designer • Websites for stock photos -Jupiter Unlimited (free images): www.jiunlimited.com -IStock Photo (low cost images): www.istockphoto.com

  12. Sample of a JeanAnn Creation

  13. Sample from IStockPhoto.com

  14. More exciting images “Normal colon vs. colon with polyp”

  15. Mammogram with cancerous lesion

  16. Graphics • Avoid photos as backdrops • Text is hard to read • Distracting

  17. Keep Charts Simple

  18. More PowerPoint Tips • Animation can be useful, but may crash slide show • Don’t use the “auto-advance” slide feature • Film clips and music can enhance presentations • Make slides into PDF if sharing electronically • Cite references

  19. Most Common PowerPoint Complaints • Reading slides • Text too small • Full sentences instead of bullet points • Moving/flying text or graphics

  20. Most Common PowerPoint Complaints • Annoying sounds • Overly complex diagrams or charts -Give full-page hard copy of charts or -Break them up • Bad color choices

  21. Public Speaking Icebreaker If you could be any public speaker (famous or not), who would it be and why?

  22. Public Speaking Guidelines • Control fillers like “Uhhmns and Ahhs” • Error on the side of brevity vs. length • Respect time restraints • Pace yourself and speak slowly • Enunciate your words and project your voice!

  23. 10 Public Speaking Tips • Know your audience • Know your material • Know the room • Practice • Relax

  24. 10 Public Speaking Tips • Visualize yourself giving your speech • Realize that people want you to succeed • Don’t apologize • Concentrate on the message – not the medium • Gain experience

  25. Public Speaking Tips • Keep good eye contact • Smile • Express emotion • Avoid distracting mannerisms (fidgeting, lip biting, etc.)

  26. Public Speaking Tips • Create an “elevator speech” for impromptu introductions * 15 -30 seconds, 100 - 150 words to describe: 1. What the product or service is 2. What it does for the buyer/consumer (e.g. the benefits). 3. Who you are

  27. Public Speaking Tips • Tell a story if appropriate • Stay true to your personality • Make gestures convincing • Vary your speaking position

  28. 10 Biggest Public Speaking Mistakes • Starting with a whimper • Attempting to imitate other speakers • Failing to “work” the room • Failing to use relaxation techniques • Reading a speech word for word

  29. 10 Biggest Public Speaking Mistakes • Using someone else’s stories • Speaking without passion • Ending a speech with questions and answers • Failing to prepare • Failing to realize that speaking is an acquired skill

  30. General Issues in Presenting • Minimize distractions -Turn off your cell phone and pager -Jingling keys -Change in pocket -Swaying • Dress for credibility • Comfort using a podium and microphone

  31. General Issues in Presenting • Managing the audience -Setting expectations about scope of talk -Fielding questions -Looking out for side conversations *If you don’t have an answer, say so, then give an appropriate resource or promise to get back to them.

  32. General Issues in Presenting Important Questions to Ask • What AV equipment will be provided? • How much time will I have? • How many people do you expect? • What is the desired theme for the talk? • Who else is presenting on the program? • Will there be a podium?

  33. Remember • Prepare • Practice • Present

  34. Public Speaking Resources • Toastmasters International www.toastmasters.org Toastmasters meetings are comprised of approximately 20 people who meet weekly or bi-weekly for an hour or two. Participants practice and learn skills by filling a meeting role. There is no instructor; instead, each speech and meeting is critiqued by a member in a positive manner, focusing on what was done right and what could be improved.

  35. Public Speaking Resources The Toastmasters website has information on: -Giving a Eulogy -Toasting Tips -Presenting an Award -Accepting an Award -What You Should Have Said -Business Presentations -The 10 Commandments of Communication

  36. Public Speaking Resources Books • In The SpotLight, Overcome Your Fear of Public Speaking and Performing by Janet E. Esposito • Public Speaking (8th Edition) by Michael Osborn, Suzanne Osborn and Randall Osborn • The Exceptional Presenter: A Proven Formula to Open Up and Own the Room by Timothy J. Koegel

  37. Public Speaking Resources Books • How to Leave Your Audiences Begging for More by Chris King • 101 Secrets of Highly Effective Speakers, Caryl Rae Krannich Ph.D. • Great Session Openers, Closers, and Energizers: Quick Activities for Warming Up Your Audience and Ending on a High Note by Marlene Caroselli

  38. Public Speaking Resources • U-M workshops and classes • Center for the Education of Women • EMU and Washtenaw colleges • Ann Arbor and Ypsilanti District Libraries • The Human Face, a BBC documentary narrated by John Cleese

  39. Presentation Information Sources/References • “Presenting with PowerPoint: 10 dos and don'ts” Microsoft Small Business Center website • “10 Tips for Public Speaking” and “10 Biggest Public Speaking Mistakes” Toastmasters International website • “How to Deliver an Effective Presentation” handout by Louise August & Jean Waltman Center for the Education of Women, Ann Arbor

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