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Project Management Tools & Techniques | PMP® Training Videos | Project Management Tutorial | Edureka

** PMP® Training: https://www.edureka.co/pmp ** <br>This Edureka tutorial on Project Management Tools & Techniques will give you the list of various tools and techniques, used by the project managers for delivering a successful project. This PPT will help you to learn to the following topics: <br><br>1. Project Management Methodologies <br>2. When to use Project Management Techniques? <br>3. How to choose the right PM Tools & Techniques? <br>4. Various Project Management Tools

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Project Management Tools & Techniques | PMP® Training Videos | Project Management Tutorial | Edureka

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  1. PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  2. Topics For Today’s Discussion 01 Project Management Methodologies 02 When To Use PM Techniques? 03 How To Choose Right Tools & Technologies? 04 Various PM Tools PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  3. Project Management Methodologies A methodology is a system of practices, techniques, procedures and rules used by those who are involved in a project Work Authorization Project Planning PM Methodologies help in: Financial Planning Designing Work Breakdown Structure Schedule Planning PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  4. PM Methodologies Various Project Management Methodologies include Change Management Traditional PMI Agile Process Based Others ✓ Agile ✓ Scrum ✓ Kanban ✓ XP ✓ APF ✓ Waterfall ✓ PERT ✓ CPM ✓ CCPM ✓ Lean ✓ Six Sigma ✓ Lean Six Sigma ✓ ECM ✓ XPM ✓ Prince2 ✓ PRiSM ✓ PMBOK Method PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  5. Process Based Traditional Agile PMI Change Management Others

  6. Traditional Methodologies - Waterfall Waterfall Requirement Analysis PERT CPM CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  7. Traditional Methodologies - Waterfall Waterfall Requirement Analysis Design PERT CPM CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  8. Traditional Methodologies - Waterfall Waterfall Requirement Analysis Design PERT Implementation CPM CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  9. Traditional Methodologies - Waterfall Waterfall Requirement Analysis Design PERT Implementation CPM Verification CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  10. Traditional Methodologies - Waterfall Waterfall Requirement Analysis Design PERT Implementation CPM Verification Maintenance CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  11. Traditional Methodologies - Waterfall Waterfall Pros Cons ✓ Simple & easy × Requirement needs are upfront & frozen ✓ Good for executive & management PERT × Inflexible and revision is not possible control × Cannot begin next step, until current ✓ Identifies the project requirements step is over from the start CPM × Unable to solve problems until ✓ specific deliverable from each stage maintenance phase ✓ Best for short-term projects CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  12. Traditional Methodologies - PERT Program Evaluation Review Technique Waterfall ❑ PERT charts are tools used to plan tasks within a project ❑ It makes scheduling and coordinating team members to accomplish the work easier ❑ Basically, it is a graphical illustration of a project as a network diagram consisting of numbered nodes PERT 4 END_E END_B 2 5 5 CPM 1 END_D FINISH START END_A 2 CCPM 4 END_C END_F PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  13. Traditional Methodologies - PERT Waterfall Pros Cons PERT ✓ Better Activity Analyses × Subjective Analysis ✓ Improved Department × Time Focused Coordination × Resource Intensive CPM ✓ Uses What-if Analyses CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  14. Traditional Methodologies - CPM Critical Path Method Waterfall ❑ CPM is a step-by-step project management technique for process planning ❑ It defines critical & non-critical tasks with the aim of preventing time-frame problems & process bottlenecks PERT ❑ It is best for projects which consists numerous activities that interact in a complex manner CPM Task B_8 Task D_10 Task F_4 Task A_10 Task E_3 Task G_15 Task H_4 CCPM Task C_25 PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  15. Traditional Methodologies - CPM Waterfall Pros Cons × Scheduling needs experience ✓ Better scheduling PERT × Inflexible ✓ Process Prioritization × Difficult to manage ✓ Exact Estimation of Time & Cost × CPM Designing CPM is time ✓ Improves team coordination consuming CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  16. Traditional Methodologies - CCPM Critical Chain Project Management Waterfall ❑ CCPM is one of the newer project management methodologies ❑ It works backward from the end goal ❑ In this, you need recognize the deliverables, then use past experience to map out the tasks PERT required to complete the project Feeding Buffer Activity A Activity B CPM Project Buffer Activity C Activity D Activity E Activity F Finish Start CCPM Feeding Buffer Activity G PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  17. Traditional Methodologies - CCPM Waterfall Pros Cons PERT ✓ Resource Efficient × Not suitable for multi-project ✓ Focussed on end goal environments ✓ Removes bottlenecks × Delays Common CPM ✓ Reduces Variations CCPM PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  18. Process Based Traditional Agile PMI Change Management Others

  19. PMI Methodology - PMBOK Project Management Book Of Knowledge ❑ Not exactly a methodology but a guide to project management ❑ It breakdowns the entire project management process into 5 different phases. PMBOK PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  20. PMI Methodology - PMBOK Pros Cons ✓ Easy breakdown of PM steps × Project Governance is around ✓ Comprehensive approach PMBOK stakeholders ✓ Well suited to an iterative × Treats project as a single entity development environment PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  21. Process Based Traditional Agile PMI Change Management Others

  22. Agile Methodology - Agile Agile Agile ❑ It is a process of continuous iteration of development and testing throughout the lifecycle of a project Scrum ❑ All Iterations are of the same time duration (between 2 to 8 weeks) ❑ It promotes a disciplined PM process that encourages frequent inspection & adaptation Kanban XP Feedback APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  23. Agile Methodology - Agile Agile Pros Cons Scrum ✓ Transparency ✓ Stakeholder Involvement × Difficult effort assessment and ✓ Kanban Early and Predictable Deliver project progress ✓ Predictable Costs and Schedule × No clear end ✓ Focuses on Business Value & × XP Products lacks overall design Customers ✓ Improves Quality APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  24. Agile Methodology - Scrum Agile Scrum ❑ It is a lightweight process of continuous iteration of development & testing throughout the Scrum project lifecycle ❑ It easily manages complex software and product development, using iterative and incremental practices Kanban XP APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  25. Agile Methodology - Scrum Agile Pros Cons Scrum ✓ Improves Quality of Product × No definite scope ✓ Quick Product Release Kanban × Needs experienced team members ✓ Increased ROI & project control × Not suited for large & complex ✓ Higher Customer Satisfaction XP projects ✓ Progress visibility and exposure APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  26. Agile Methodology - Kanban Agile Kanban ❑ It is a process for managing the creation of products with an emphasis on continual delivery by Scrum matching the amount of work in progress (WIP) to the team's capacity ❑ In a Kanban process, there are physical (or virtual) “cards” which are called Kanban that move through the process from start to finish and aims to keep a constant flow of Kanban Kanban XP APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  27. Agile Methodology - Kanban Agile Pros Cons Scrum ✓ Optimizes inventory and output × Less effective in shared-resource ✓ Minimizes waste and scraps situations Kanban ✓ Adds flexibility in production × Doesn’t eliminates variability ✓ Reduces overall costs × Breakdown in Kanban system can ✓ Improves responsiveness to XP lead to the shutdown of the entire customer’s demand line APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  28. Agile Methodology - XP Agile eXtreme Programming ❑ It is an agile software development framework Scrum ❑ It aims to produce higher quality software, and higher quality of life for the development team ❑ It is characterized by short work sprints, frequent iterations, and constant collaboration with stakeholders Kanban Honest Plans XP Unfinished Features Important Features Iterative Planning Project Heartbeat Team Daily Communication Empowerment APF Working Software PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  29. Agile Methodology - XP Agile Pros Cons Scrum ✓ Saves time and cost ✓ Simplicity of Code Kanban × Lack of defect documentation ✓ Transparent and accountable process × No code quality assurance ✓ Constant feedback XP ✓ Speeds up project development APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  30. Agile Methodology - APF Agile Adaptive Project Framework ❑ It is a structured and systematic process of project management Scrum ❑ Using this, you can gradually improve your decisions and practices, by learning from outcomes of the decisions that you took at previous stages in the project Kanban PLAN XP EXECUTE APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  31. Agile Methodology - APF Agile Pros Cons Scrum × Job repetitions ✓ Provides Flexibility Kanban × Less control over project ✓ Increases Customer satisfaction × Not suited for large & complex ✓ Improves Quality of product XP projects APF PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  32. Process Based Traditional Agile PMI Change Management Others

  33. Change Management - ECM Event Chain Methodology ❑ This methodology helps in identifying the event chain that can affects the project outcome ❑ It is uncertainty modelling approach practiced by the project managers to identify and eradicate the ECM uncertain events Global Events XPM Event Chain 2 Event Chain 1 PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  34. Change Management - ECM Pros Cons ✓ ECM Event based resource allocation ✓ Risk Mitigation ✓ Provides visualization to the chain × Task repetitions XPM of events × Leads to loss of opportunities ✓ Enables the use of quantitative analysis models ✓ More realistic projects PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  35. Change Management - XPM eXtreme Project Management ❑ XPM is an extreme PMLC model that proceeds from phase to phase based on the limited knowledge of goal as well as solution ECM ❑ It is used for managing very complex and very uncertain projects ❑ It is open, elastic and indeterministic approach ❑ It follows the principles of human interaction management XPM Scope Phase Launch Phase Monitor & Control Close Phase Close Project Plan Phase Next Phase PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  36. Change Management - XPM Pros Cons ECM ✓ Speedy Work × Highly complex project needs ✓ Trial and Error Approach XPM × People driven projects ✓ Self-correcting process × Frequent changes ✓ Well-defined scope and objectives PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  37. Process Based Traditional Agile PMI Change Management Others

  38. Process Based - Lean Lean ❑ Lean methodology uses data-driven methods to manage projects by focusing on Lean continuously improving the process ❑ It is effective with complex projects impacted by cost and resource limitations Six Sigma Identification Evaluation Preparation Lean Six Sigma Monitoring Appraisal Presentation Implementation PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  39. Process Based - Lean Pros Cons Lean ✓ × Greater control over project Six Sigma Time Consuming ✓ × Continuous quality improvement Stakeholder involvement ✓ × Defect Identification Teamwork effects productivity Lean Six Sigma ✓ directly Prevents over production PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  40. Process Based – Six Sigma Six Sigma ❑ It is a system that holds significant promise of the integration of the Six Sigma methodology with the Lean tools and processes of project management ❑ It helps in finding and addressing the weak points in a process that hinders the efficiency or that results in more errors than is ideal Six Sigma Lean Six Sigma PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  41. Process Based – Six Sigma Pros Cons Lean ✓ Suggest improvements before × Requires skilled man force Six Sigma defects even appear × Real time barriers ✓ Improves customer loyalty × Expensive process ✓ Reduces Time Cycle Lean Six Sigma × One-size-fits all approach ✓ Provides strategic planning PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  42. Process Based – Lean Six Sigma Lean Six Sigma ❑ Lean Six Sigma is a combination of two powerful process improvement methods Lean Six Sigma Waste Elimination Defect Reduction Lean accelerates six sigma Lean Six Sigma PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  43. Process Based – Lean Six Sigma Pros Cons Lean Six Sigma ✓ Increases profit × No defined strategy ✓ Decreases cost × Sustainability risks ✓ Improves efficiency & effectiveness Lean Six Sigma PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  44. Process Based Traditional Agile PMI Change Management Others

  45. Others – PRINCE2 PRINCE2 ❑ It is a structured process that is based on a series of components and techniques ❑ It provides a road map that guides a PM in organizing, managing & controlling the projects ❑ PRINCE2 has 44 processes distributed in eight process groups PRINCE2 Subsequent Delivery Stages Final Delivery Stage Pre- Project Initiation Stage PRiSM Directing Directing Project SU SU – Starting Up a project IP – Initiating a Plan SB – managing a Stage Boundary CP- Closing a Project CS – Controlling a Stage MP – Managing Product delivery SB SB CP Managing IP CS CS Delivering MP MP PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  46. Others – PRINCE2 Pros Cons PRINCE2 ✓ Business case driven × Can cause paralysis by analysis ✓ Clear quality management × Requires to produce numerous ✓ Focuses on key risk areas PRiSM products ✓ Change control process PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  47. Others - PRiSM PRiSM ❑ PRiSM is a principles-based, sustainable project management methodology ❑ It incorporates a value-maximization model that focuses on the total asset lifecycle ❑ It is designed for large-scale real estate development projects or construction or infrastructure projects PRINCE2 that can have adverse environmental effects Consulting PRiSM Implementation Upgrade & Migration Operations & Support PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  48. Others - PRiSM Pros Cons PRINCE2 ✓ Eco-friendly × Can’t work in isolation ✓ Increases sustainability × Needs to adhere to its principles PRiSM ✓ Improves efficiency & effectiveness PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

  49. When To Use PM Methodologies? Copyright © 2018, edureka and/or its affiliates. All rights reserved.

  50. When To Use PM Methodologies? Organizational reputation is at stake High Risks & Uncertainty Factors Relevance to companies future objectives Interrelatedness among the project tasks Unfamiliarity Efforts magnitude is high PMP® CERTIFICATION EXAM TRAINING www.edureka.co/pmp

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