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Spectrum Finance Internet Native Banner (INB)

Spectrum Finance Internet Native Banner (INB) Requisitions INB Requisitions Training Agenda Presentation reviewing navigation creating requisitions approving requisitions – go to SSB querying requisitions canceling requisitions Hands on Exercises INB Requisitions

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Spectrum Finance Internet Native Banner (INB)

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  1. Spectrum FinanceInternet Native Banner (INB) Requisitions

  2. INB Requisitions Training Agenda • Presentation • reviewing navigation • creating requisitions • approving requisitions – go to SSB • querying requisitions • canceling requisitions • Hands on Exercises

  3. INB Requisitions Training Site for Spectrum INB • easy to use • internet accessible • user friendly • point and click • training site http://spectrumtest.memphis.edu:9099

  4. INB Requisitions Log on to Spectrum INB • enter User ID • UUID • enter PIN • UUID Password

  5. INB Requisitions Create Requisitions • requests for goods or services that will be transferred to bids & then to purchase orders by the University Purchasing Department • available budget must be present • fund/organization security is used • requisition can not be altered after completed • automatically forwarded to approval queue

  6. INB Requisitions Expanded Functionality • commodity level accounting • document level accounting (available in SSB) • ability to enter more than 5 line items

  7. INB Requisitions Accounting Types Document Level Accounting (default) • one or more commodities with one FOAPAL • one or more commodities with two or more FOAPALs Commodity Level Accounting • one or more commodities with one or more FOAPALs assigned to each line item, e.g., (fixed assets)

  8. INB Requisitions Useful Procurement Forms • Budget Availability Status – FGIBAVL • Requisition Cancel - RPARDEL • Requisition – FPAREQN • Requisition Query – FPIREQN • Requisition Suspense List – FPIREQS • Requisition Validation – FPIRQST

  9. INB Requisitions Useful Procurement Forms • Open Requisition by FOAPAL Query - FPIORQF • Approval Notification – FOIAINP • Document Approval History – FOIAPPH • Purchase Order Query – FPIPURR • Detail Encumbrance Activity – FGIENCD • Document History – FOIDOCH

  10. INB Requisitions Hands-On Exercise Athletic Mgmt & Finance would like to purchase office furniture from our Corporate Express contract for offices and the Recreation Ctr. Enter 5 lines of various office furniture, and one line for installation. 65% of the total purchase should be charged to Office Supplies and 35% should be charged to Athletic Supplies.

  11. INB Requisitions Hands-On Exercise The School of Music would like to renew the annual maintenance of Packetshaper Software, item #PS6500-L100M-CSP. Cost $3,408. Vendor: CDW-Govt Inc Effective period: July 1, 2005 to June 30, 2006 Reference the previous year purchase order P503421 Any questions regarding this request should be directed to the School of Music at 678-3096

  12. INB Requisitions Hands-On Exercise Athletic Mgmt & Finance would like to purchase a Club Car Carryall and two other items. The club car carryall costs $5,000 and should be charged to Operational Equipment. Suggested vendor: Davis Trailer & Truck A CD player costs $675 and should be charged to Athletic Supplies A Panasonic Subwoofer, model 53, 600 watts output costs $250 and should be charged to Athletic Supplies

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