Cost Management and Document Management Systems to Improve Organisational Efficiency, Productivity, and Transparency

1. Cost Management and Document Management Systems to Improve Organisational Efficiency, Productivity, and Transparency A cost management system helps in controlling specific project costs, and also the overall business costs. It helps an organisation in taking the actions that are necessary for business operations to analyse the business positioning, involving the cost component. As modern cost management systems are software that is uploaded on the cloud, these can be accurately synchronised, allowing real-time transactions of financial data. The software helps the project manager in foreseeing expenses and prepare to act accordingly. The cost management system records all expenses incurred in the project, allowing them to keep track of all the expenditures, so that the project is maintained within the estimate.

2. Another benefit of cost management software is that it creates a culture to control costs, and a mindset for employees to find ways to eliminate waste. When employees are focused on cost controls, the overall organisational costs are reduced. Project manager can create a better budget once the requirements for various resources are known. It helps save money and time, by identifying ways of cutting costs and wastage. FUJIFILM Business Innovation’s cost management solution helps in gaining visibility, and control over your organisation’s print activities, and set restrictions on usage and budget by user, department, and device. Centralised cost management system Printing the wrong thing in the wrong way costs money. Despite being aware that printing double-sided in black and white saves resources, people still make mistakes. So, you need a cost management solution that can help you reduce wastage without relying on user awareness. You also need an easy way to see where each cent is being spent, so you can identify and rein in unnecessary costs. By gaining a higher level of transparency and control, the cost management system will ensure that everything is printed in the most cost-efficient way. The centralised cost management system by FUJIFILM allows you to conveniently monitor end-to-end functionalities, including copy, fax, scan, and print from one place. Setting usage limits and budgets With customisable monitoring and reporting functions, and options to tailor the frequency of focus of reports, you can filter results to meet your specific requirements. Easy budget and quota allocation restrict spending with flexible account selection capabilities, by user, department, or device. The cost management solution by FUJIFILM provides a comprehensive solution that is easy to setup and use, and you can implement a new system without slowing down your business. Usage limits and budgets are set automatically, so new practices can be implemented swiftly, without disrupting the workflow. The software provides tracking and reporting tools to help you

3. identify unwanted printing and reduce costs. You can also set a balance for each account to control the output costs, with flexible options, allowing surpluses to rolled over the next month. Powerful productivity tools Document management system by FUJFILM provides you with simpler ways to store, secure, and manage documents. By reducing workflow complexity and eliminating unnecessary IT costs, you can boost the agility of your business. The document management system offers growing companies secure and location-free access to business documents. With a dynamic document-sharing environment, you can increase the mobility of your workforce, and transform multifunctional devices into powerful productivity tools. The hassle-free and scalable document management system is cloud-based and creates a seamless experience between physical and digital workplaces. With FUJFILM’s document management system, your employees can collaborate anytime and anywhere, while your documents are kept secure and trackable. The cloud server integrates seamlessly with FUJIFILM Business Innovation multifunctional devices, allowing you to print directly from any device. Scanned documents and faxes are uploaded automatically to the selected cloud folder, with email notification. This way, you never miss an important fax, and the demand for printing and paper resources will be reduced. Sort information by cabinet, drawer, and folder You can quickly access the information you need from your PC or mobile device anytime and anywhere. Users can maintain personal and shared drawers, and share files with external parties by emailing the download link. You can download files to any mobile device with iOS or Android operating systems. This way, your workforce will have the flexibility they need to capture business opportunities wherever they are. With no printer or storage server management required, things become easier. The

4. document management system provides an easy way to manage your document online. You can sort information by cabinet, drawer, and folder, and simply drag and drop documents to upload and download them in batches. The document management system keeps your data safe using data encryption with the highest information security rating. You can control access to cabinets, drawers, and folders, and set full editing rights or read-only access by user or group. This ensures that the company’s information is seen and handled by authorised users only, thus reducing the risk of costly data leaks.