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The Truth About SharePoint

A look at the pros and cons of SharePoint 2016 and Office 365, by Toby Ward and Michael Rudnick, from Prescient Digital Media.

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The Truth About SharePoint

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  1. 1 The Truth About SharePoint Toby Ward Michael Rudnick @TobyWard @MichaelRudnick 1 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  2. 3 Key Learnings 2 01 Pros & Cons SharePoint Online – Office 365 02 Social 03 2 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  3. Our Firm 3 16 years planning, designing & implementing Intranets & Digital Workplaces 3 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  4. Our History 4 16 Years of Success Intranets Implementation ‘ Focus on assessment, planning and governance of intranets. Full implementation services, and SharePoint expertise. Digital Workplace Expand significant solutions for the entire Digital Workplace. 2001 2005 2011 2016 • Start Growth Toby Ward launches Prescient in Toronto. Expand client-based across North America and Europe. … Awards Add Office Locations Win multiple awards including the prestigious Webby and Golden New offices in New York City & Vancouver Quill Awards. 4 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  5. Our Services 5 End-to-End Services Assess Plan Design Build Run Understanding needs, requirements, and future state vs best practices. Strategic planning, governance, content and change management. User experience design, from wireframes to complex design. Development, integration. desktop, mobile. technology agnostic. Content creation, solution management analytics, optimization. REDESIGN IMPLEMENT OPERATE DISCOVERY STRATEGY Listen. Understand. Deliver. We assess, plan, design, implement and help run world-class intranets and digital workplaces. Prescient Digital Media has delivered for more than 200 clients, with many Fortune 500 and big brand leaders. We work with many technology platforms and have world-class expertise in SharePoint. 5 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  6. Clients 6 200 and Growing 6 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  7. 7 7 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  8. 8 Slideshare.net/Prescient PowerPoint Slides 8 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  9. SharePoint 9 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  10. 16 years of SharePoint SharePoint Server 2010 SharePoint Server 2013 SharePoint Server 2016 Office SharePoint Server 2007 SharePoint Portal Server 2001 SharePoint Portal Server 2003 2006 2009 2016 2001 2012 2003 Microsoft Managed Solutions Microsoft Online Services Basic Collaboration (file storage, lists) Content Management Cloud and Enterprise Social Cloud-Inspired Experiences 10 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  11. The Big Change SharePoint Server 2013 SharePoint Server 2016 SharePoint 2013 – On Premise • Customer-specific architecture • Lengthy custom-development projects • Applications are in silos • Upgrades every 3-4 years • Projects are very technical and development oriented SharePoint 2016 / Office 365 - Cloud • Architecture is the same for everyone • Much faster technical implementation • Applications are fully integrated: file sharing, email, messaging, communication, collaboration • Device independent (PC/Mac, Desktop/Mobile, etc. • Ever-evolving platform • Projects are focused on business needs and user experiences 11 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  12. Microsoft says… 12 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  13. The Industry Says 13 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  14. 14 PROS 14 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  15. Search / Hybrid ©2017 Prescient Digital Media Ltd. All Rights Reserved

  16. Enhanced Search ©2017 Prescient Digital Media Ltd. All Rights Reserved

  17. SharePoint OOTB Home Page 17 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  18. The Digital Workplace (Single Sign-on App Launcher) 18 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  19. Intelligent Search across the Digital Workplace 19 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  20. Integrated Profile Pages 20 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  21. 21 CONS 21 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  22. Users Are More Confused People still use a fraction of the features. And don’t grasp how it all fits together. 22 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  23. Multiple Ways to Do the Same Thing Scenarios Scenarios Finding Someone With A Certain Expertise Ask Something, Don’t Know Whom To Ask Do A Brainstorming Activity With My Team Where Should Meeting Notes Be Captured, Stored & Shared? Where Should I Share Video? Where Should I Share Photos? Have A Real Time Chat With A Colleague Where Should I Put & Share Documents? Have A Question Related To A Document? Invite A Colleague To Lunch Provide A Note Of Congratulations/Praise Make An Organizational Announcement Remind The Team Of An Important Deadline ◔ ○ ◑ ● ● ● ● ◕ ● ◕ ◔ ◔ ◔ ◔ ◕ ● ◑ ◕ ◕ ● ● ◔ ● ○ ○ ● ◔ ◔ ◕ ◔ ◔ ◑ ◑ ● ◑ ◕ ● ◔ ● ● ◔ ◔ ◕ ● ◑ ◔ ◔ ● ◔ ◑ ● ◑ ◔ ◑ ○ ○ ○ ◔ ◔ ● ◑ ◕ ● ◔ ◔ ◑ ● ◑ ◕ ◕ ● ● 23 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  24. Web Content Management: Dead Last 24 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  25. Web Content Management 25 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  26. Web Content Management 26 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  27. Editor 27 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  28. Lessons For Success 1. Plan 2. Governance 3. Content management plan 4. Over budget (dollars + time) 5. One intranet, one user experience 28 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  29. Don’t Use OOTB SharePoint 29 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  30. 30 Live Tour The Prescient Intranet – Office 365 / SharePoint Online 30 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  31. 31 Next Webinar: Intranet Case Study February 19, 2017 - www.PrescientDigital.com 31 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  32. 32 Newsletter notifications PrescientDigital.com > Newsletter for notifications on future events 32 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  33. 33 33 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  34. 34 Questions Use panel on right to submit a question 34 ©2017 Prescient Digital Media Ltd. All Rights Reserved

  35. 35 PrescientDigital.com Vancouver • Toronto • New York 416.986.226 @PrescientDigitalMedia IntranetBlog.com Michael.Rudnick@PrescientDigital.com Toby@PrescientDigital.com 35 ©2017 Prescient Digital Media Ltd. All Rights Reserved

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