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Lesson 3: Managing Computer Files

Lesson 3: Managing Computer Files. Storage Media. Hard drive USB flash CD/CDRW DVD/DVD-RW External hard drive Floppy. Browsing Through Files. Windows helps you store, locate, and manage user files on various disk drives and folders. Win XP. Win Vista. File Organization.

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Lesson 3: Managing Computer Files

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  1. Lesson 3: Managing Computer Files

  2. Storage Media • Hard drive • USB flash • CD/CDRW • DVD/DVD-RW • External hard drive • Floppy

  3. Browsing Through Files • Windows helps you store, locate, and manage user files on various disk drives and folders Win XP Win Vista

  4. File Organization • Windows stores files in a flexible hierarchy with three basic levels

  5. The My Computer Window(Win XP) Menu bar Toolbar Addressbar Shortcuts to useful tasks and places

  6. The Computer Window (Win Vista) Addressbar Toolbar Shortcuts to locate files Folder and Device list

  7. Changing the View (Win XP) • You can display files and folders with various views Tiles View Thumbnails View List View

  8. Changing the View (Win Vista) • You can display files and folders with various views Tiles View Medium Icons View List View

  9. Sorting Files • Sort your view of files in various ways • By Name • By Size • By Type • By Modified (Date) Sort Menu – Win XP Sort Bar – Win Vista Sort Menu – Win Vista

  10. Working with Folders • Folders are electronic locations to store groups of related files • Create new folders whenever at any time • Windows 2000 and XP automatically create a My Documents folder

  11. Creating Folders • You can create new folders to build your own file system • You can create folders in the Documents folder, on a USB flash drive, etc. Win Vista Win XP

  12. The Folders Panel (Win XP) The Address bar indicates the open folder This Documents folder contains five folders The right panel displays the contents of the selected folder

  13. The Folders Panel (Win Vista) The Address bar indicates the open folder The Folders panel displays a hierarchical view of the computer system The right panel displays the contents of the selected folder

  14. Renaming Files and Folders • Rename a file or folder after you have created it A right-click on any filename displays the Rename command You can also rename a file by clicking the name once, waiting about one second, and clicking again to select the name. You can then type a new name.

  15. Filename Extensions • Three letters that follow most filenames • Extensions help Windows keep track of the program you used to create a file • You can set Windows to hide filename extensions Tutor Meeting.doc Filename Extension

  16. Moving and Copying Files (Win XP) • Copy and Paste method to copy files • Cut and Paste method to move files

  17. Moving and Copying Files (Win Vista) • Copy and Paste method to copy files • Cut and Paste method to move files

  18. Selecting Files • Use (Ctrl) and (Shift) to move and copy multiple files Use (Shift) to select adjacent files Use (Ctrl) to selectnon-adjacent files

  19. Deleting Files • Deleted files and folders from hard disks are placed in the Recycle Bin • Retrieve files and folders from the Recycle Bin to "undelete" them. Files and folders deleted from USB flash drives and floppy disks are not placed in the Recycle Bin! They are deleted permanently.

  20. Restoring Files and Folders • Open the Recycle Bin to restore (undelete) its contents • Restore individual items too Win Vista Win XP

  21. Lesson 3: Managing Computer Files

  22. Lesson 5:Working with the New Ribbon Interface

  23. Office Suite Applications • Word • Excel • PowerPoint • Access • Outlook • Publisher • OneNote These applications feature the Ribbon

  24. The Ribbon • Replaces the menu bar and toolbars • A visual menu • Makes hard-to-find commands easier to locate Quick sizing buttons Office button Title bar Ribbon Ribbon tab Command group

  25. Contextual Tabs • Appear when you select specific objects • Provide additional commands for the object

  26. Live Preview • Allows you to see changes before applying a command

  27. Galleries • Display the various options without the need to scroll a narrow drop-down list

  28. The Office Menu • Replaces the old File menu on menu bars

  29. The Quick Access Toolbar • Customizable buttons

  30. Getting Help • The Help button • Table of Contents search • Finding commands from old versions

  31. Lesson 5:Working with the New Ribbon Interface

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