Microsoft Office 2007- Illustrated Introductory

1. Microsoft Office 2007- Illustrated Introductory Getting Started with Microsoft Office 2007

2. Objectives • Understand the Office 2007 Suite • Start and exit an Office program • View the Office 2007 user interface • Create and save a file Microsoft Office 2007-Illustrated Introductory

3. Objectives • Open a file and save it with a new name • View and print your work • Get Help and close a file Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

4. Unit Introduction • Microsoft Office 2007 • Group of software programs • Supports productivity in the workplace • Some tasks you can perform in Office • Create documents, such as letters • Produce a sales presentation • Programs have similar look and feel • Skills transfer between programs Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

5. Understanding the Office 2007 Suite • Programs making up this suite: • Microsoft Office Word 2007 • Microsoft Office Excel 2007 • Microsoft Office PowerPoint 2007 • Microsoft Office Access 2007 • Benefits at the level of the suite: • Common user interface • Collaboration Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

6. Understanding the Office 2007 Suite • Word • Letters • Memos • Faxes • Newsletters • Reports Word document Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

7. Understanding the Office 2007 Suite • Excel • Budgets • Projections • Payments • Charts • Graphics Excel worksheet Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

8. Understanding the Office 2007 Suite • PowerPoint • Graphics • Transitions • Soundtracks • Design themes PowerPoint presentation Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

9. Understanding the Office 2007 Suite • Access • Inventories • Employee data • Customer data • Sales data • Queries Access database form Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

10. Starting and Exiting an Office Program • One way to launch a program • Click the Start button on the taskbar • Point to All Programs • Point to Microsoft Office (for a list) • Click Microsoft Office Excel 2007 • Multiple programs can be open • Ways to move between programs • Click desired program on taskbar • Use [Alt][Tab] keyboard shortcut Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

11. Starting and Exiting an Office Program One way to exit a program Click the Office button Click Exit [program name] Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

12. Starting and Exiting an Office Program • Excel program window and taskbar Excel button on taskbar Word button on taskbar Your icons in the notification area will differ Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

13. Viewing the Office 2007 User Interface • User interface • Tool used to interact with a program • Office 2007 user interface features • Choose commands • Work with files • Navigate in the program window • Benefit of using a common interface • Skills using one program apply to many Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

14. Viewing the Office 2007 User Interface • PowerPoint program window Title bar Quick Access toolbar Tabs Ribbon Dialog box launcher Document window Zoom percentage Zoom slider Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

15. Creating and Saving a File • File: stored collection of data • Benefits of working with files • Easily reuse, modify, and transfer data • Common file operations: • Create, save, name, copy, move, delete • How to automatically create a file • Launch Word, Excel, or PowerPoint Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

16. Creating and Saving a File • Identifying Office files by program • Common names, such as document • Individual name, such as location.docx Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

17. Creating and Saving a File • Creating a document in Word Save button Your name should appear here Insertion point Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

18. Creating and Saving a File • Save As dialog box Previous Locations list arrow Address bar File name field; your computer may not be set to display file extensions Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

19. Opening a File and Saving it with a New Name • You may need to reuse existing files • Example: old budget is template for new • Open dialog box: opens files • Save As dialog box • Save existing file with new name • File may be stored in various locations • Original file remains intact Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

20. Viewing and Printing Your Work • Printer must be installed to print • Simple printing operation • Click the Print button • A more complex printing operation • Select pages • Preview the document • Print document • Zoom: see more (or less) of document Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

21. Getting Help and Closing a File • How to get comprehensive help: • Press [F1] in an Office program • How to get condensed help: • Point to icon in program window • View ScreenTip that pops up • Closing a file leaves program running • Exiting a program • Closes file and terminates program Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

22. Getting Help and Closing a File • Word Help window Help toolbar Search field Hide Table of Contents button The colors of your links may differ Connection status Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

23. Summary • Microsoft Office 2007: program suite • Word: creates text documents • Excel: creates worksheets • Access: creates a database • PowerPoint: creates presentations Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition