Microsoft Office 2007- Illustrated Introductory, Windows Edition

1. Microsoft Office 2007- Illustrated Introductory, Windows Edition Creating Documents with Word 2007

2. Objectives • Understand word processing software • Explore the Word program window • Start a document • Save a document Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

3. Objectives • Select text • Format text using the Mini toolbar • Create a document using a template • View and navigate a document Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

4. Unit Introduction • Microsoft Word is a word processing program used to create: • Letters • Memos • Newsletters • Research papers • Web pages • Business cards • Resumes • Financial reports • Other types of documents Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

5. Understanding Word Processing Software • A word processing program is software that allows you to enter, edit, and format text and graphics • Copy and move text • Format text with fonts and color • Format and design page layout • Insert tables, charts, diagrams, and graphics • Use mail merge to create form letters • The files you create using Word are called documents Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

6. Understanding Word Processing Software Header Graphic Column Formatted text Chart Table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

7. Understanding Word Processing Software • Plan a document before you create it • Identify: • Message • Audience • Needed elements (charts, tables, etc.) • Appropriate tone and look for the document (formal, playful, etc.) • The purpose of and audience for a document determine its design Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

8. Exploring the Word Program Window I-beam pointer • The Word program window opens and displays a blank document • The insertion point indicates where text appears when you type Blank document Insertion point Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

9. Exploring the Word Program Window • The mouse pointer changes shape depending on its location in the Word program window • Each pointer is used for a different purpose • Click and type pointers position the insertion point and apply paragraph formatting Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

10. Exploring the Word Program Window Quick Access toolbar Title bar Ribbon Scroll bar Document window Ruler Status bar View buttons Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

11. Exploring the Word Program Window • The Ribbon contains tabs • Tabs include buttons for commands organized in groups • Quick Access toolbar contains frequently used commands and is customizable Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

12. Exploring the Word Program Window • The Word program window • Titlebar displays the program and document names • Office button opens a menu of commands related to managing and sharing documents • Microsoft Office Help button provides access to the Word Help system Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

13. Exploring the Word Program Window • The Word program window (cont.) • Documentwindow displays the current document • Rulers show margin, tab, and indent settings • Scrollbars are used to display different parts of the document in the document window Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

14. Exploring the Word Program Window • The Word program window (cont.) • Viewbuttons are used to switch between Word document views • Zoom level button and Zoom slider provide quick ways to enlarge and decrease a document onscreen view • Statusbar shows page information, the location of the insertion point, and the on/off status of several Word features Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

15. Starting a Document • Begin a new document by typing in a blank document in the document window • Word includes a word-wrap feature • As you type, the insertion point moves automatically to the next line when you reach the right margin • Press [Enter] only when you want to start a new paragraph Wrapped text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

16. Starting a Document • Insert text in a document by clicking to move the insertion point and then typing • Delete text • Press [Backspace] to delete the text before the insertion point • Press [Delete] to delete the text after the insertion point Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

17. Starting a Document • Automatic features that might appear as you type • AutoComplete • AutoCorrect • Spelling and Grammar Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

18. Saving a Document • To store a document permanently, you must save it as a file • When you save a file you give it a name, called a filename, and indicate the location to store the file • A filename identifies the file • Files can be stored on an internal hard disk, on a CD or jump drive, or in another location • Saving a file allows you to close the file and open it later for editing or printing Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

19. Saving a Document • Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu • Assign a filename and a file location to a document using the Save Asdialog box Location of the file Filenames should be brief and descriptive .docx file extension indicates the file is a Word document Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

20. Saving a Document • After you save a file for the first time, save frequently as you work • Saving updates the stored copy of the file with your changes • Save changes using the Save button, the Save command, or [Ctrl][S] Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

21. Selecting Text • You must select text before deleting, editing, or formatting it • Click and drag the I-beam pointer across text to select it • Selected text is highlighted Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

22. Selecting Text Selected text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

23. Selecting Text • Formatting marks are special characters that appear on screen to help you edit and format text This formatting mark indicates a blank line or the end of a paragraph • Formatting marks do not print • Use the Show/Hide ¶ button turn the display of formatting marks off and on Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

24. Selecting Text • To select text quickly, learn to use the mouse to select words, lines, paragraphs, and other large blocks of text Methods for selecting text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

25. Formatting Text Using the Mini Toolbar • Includes the most commonly used text and paragraph formatting commands • Appears faintly above selected text • Becomes solid when your point to it • Right-click selected text if the Mini toolbar disappears Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

26. Formatting Text Using the Mini Toolbar • Printing a document - Before printing a document, examine it for errors in Print Preview Print Preview tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

27. Formatting Text Using the Mini Toolbar • Print Preview shows a document as it will look when printed • Enlarge the view of the document to see details • Reduce the view to see the overall layout • Edit the document text in Print Preview • Print the document from Print Preview • Click the Office button, point to Print, then click Print Preview to open Print Preview Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

28. Formatting Text Using the Mini Toolbar • Print a document after proofing a document and correcting errors • Use the Printcommand on the Office menu to change the print settings before printing • Number of copies • Page range • Default printer Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

29. Formatting Text Using the Mini Toolbar • Print a document (con’t) • Click the QuickPrintcommand on the Office menu or the Printbutton on the Print Preview toolbar to print using the default print settings • Prints a single copy of the entire document • The Quick Access toolbar can be customized to include the Quick Print button Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

30. Creating a Document Using a Template • A template helps you create a formatted a document quickly • A template is a formatted document that contains placeholder text • You replace the placeholder text with your own text and save the file with a new filename • Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

31. Creating a Document Using a Template • New Document dialog box Installed Template Preview Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

32. Creating a Document Using a Template • Replace placeholder text with your information Inserted text Placeholder text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

33. Creating a Document Using a Template • Using the Undo, Redo, and Repeat commands • Reverse the last action with the Undo button • Restore a change that you reversed with the Redo button • Repeat a change with the Repeat command on the Edit menu Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

34. Viewing and Navigating a Document • Zoom feature • Enlarge document for a close-up view • Reduce document for an overview of the layout • Use tools in the Zoom group on the View tab Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

35. Viewing and Navigating a Document • Use the Zoom level button on the status bar • Use the Zoom slider on the status bar Zoom In Zoom slider Zoom level button Zoom Out Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

36. Viewing and Navigating a Document • Scroll to display different parts of a document • Drag the scroll box up or down in the Vertical scroll bar • Drag the scroll box right or left in the Horizontal scroll bar • Click the Previous Page button • Click the Next Page button Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

37. Viewing and Navigating a Document • Word includes different views, or ways of displaying a document • PrintLayoutview displays a document as it will look on a printed page • Full Screen Reading view displays document so it is easy to read onscreen Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

38. Viewing and Navigating a Document • Word document views (cont.) • WebLayoutview displays a document as it will look when viewed on a computer screen using a Web browser • Outlineview displays the headings in a document in outline form • Draft view shows a simplified layout of a document, without margins, headers and footers, or graphics Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

39. Summary • When you start Word, a blank document opens in the document window • To create a new document, begin typing in the blank document • Save the new document with a descriptive filename • As you edit the document, save your changes to it often Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

40. Summary • Select text as you work • Format text using the Mini toolbar • Use Print Preview before printing • Save, print, and then close the document • When you are finished editing and creating documents, close all open files, and then close Word Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

41. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Editing Documents

42. Objectives • Cut and paste text • Copy and paste text • Use the Office Clipboard • Find and replace text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

43. Objectives • Check spelling and grammar • Research information • Add hyperlinks • Prepare a document for distribution Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

44. Cutting and Pasting Text • The operation of moving text from one location to another is called cut and paste • Cutting text removes it from the document • Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document • Two clipboards: • System Clipboard - holds one item, the last item cut or copied from a document • Office Clipboard - holds up to 24 items Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

45. Cutting and Pasting Text • Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X] • Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V] Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

46. Cutting and Pasting Text • You can also move text using the drag and drop method • Drag selected text to a new location using the mouse • Text that is dragged is not placed on the Clipboard Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

47. Cutting and Pasting Text • Use keyboard shortcuts as a quick way to perform a command • [Ctrl][X] to cut text • [Ctrl][C] to copy text • [Ctrl][V] to paste text • [Ctrl][A] to select all the text in a document • [Ctrl][S] to save a document • The keyboard shortcut for a command appears in the ScreenTip Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

48. Copying and Pasting Text • Copied text is not removed from the document • A copy of copied text is placed on the Clipboard • Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] • Copy selected text by pressing [Ctrl] as you drag it to another location Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

49. Copying and Pasting Text • The Paste Options button allows you to change the formatting of pasted text Copied text Pasted text Paste Options button Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

50. Copying and Pasting Text • Split a document window into two panes • Useful when you want to copy and move items in a long document • Use the Split button in the Window group on the View tab • Drag the horizontal split bar to the location you want to split the window • Use the scroll bars in each pane to display different parts of the document • Use the Cut, Copy, and Paste commands to copy or move items between panes Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition