1 / 60

INITIATE & ALIGN

Plan the Work. Endorse the Plan. Initiate & Align. Work the Plan. Transition & Closure. INITIATE & ALIGN. Project Description Team Mission/ Assignment Major Milestones Boundaries Team Identification Measures of Success Roles & Responsibilities Operating Guidelines.

LeeJohn
Download Presentation

INITIATE & ALIGN

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Plan the Work Endorse the Plan Initiate & Align Work the Plan Transition & Closure INITIATE & ALIGN • Project Description • Team Mission/ Assignment • Major Milestones • Boundaries • Team Identification • Measures of Success • Roles & Responsibilities • Operating Guidelines

  2. INITIATE & ALIGN • Initiate the Project • Region or Organizational Management • Project Description • Team Mission/Assignment • Major Milestones • Boundaries

  3. INITIATE & ALIGN • Align the Team • The basis for establishing a common understanding of roles and responsibilities. • Team Member Identification • Team Roles and Responsibilities • Measures of Success • Operating Guidelines

  4. INITIATE & ALIGN • Initiate the Project • Region or Organizational Management • Project Description • Team Mission/Assignment • Major Milestones • Boundaries

  5. INITIATE & ALIGN • Project Description • Formal statement defining purpose and need for the product or outcome the project is intended to produce • Project Definition Form • CPMS

  6. TOOLS • Initiate & Align Worksheet Template • Sample Initiate & Align Worksheets INPUT PRODUCTS Project Definition Completed Project Description INITIATE & ALIGN Project Description

  7. INITIATE & ALIGN • Project Description Steps • Review needs, goals, products & outcomes • Identify team members • Review with Region/Organizational Management • Begin Initiate & Align Worksheet

  8. INITIATE & ALIGN • Project Description Characteristics • End result, capable of being seen • “Project” objective • Common Goal • Positive terms

  9. INITIATE & ALIGN • Project Description Benefits • Work Planning and Organization

  10. INITIATE & ALIGN • Project Description Benefits • Employee Development

  11. INITIATE & ALIGN • Project Description Benefits • Leadership

  12. INITIATE & ALIGN • Initiate the Project • Region or Organizational Management • Project Description • Team Mission/Assignment • Major Milestones • Boundaries

  13. INITIATE & ALIGN • Team Mission / Assignment • An expansion of the Project Description and describes the overall actions the project team will take to accomplish its portion of the project

  14. TOOLS • Initiate & Align Worksheet Template • Sample Initiate & Align Worksheets INPUT PRODUCTS Project Definition Completed Team Mission / Assignment INITIATE & ALIGN Team Mission / Assignment

  15. INITIATE & ALIGN • Team Mission / Assignment Steps • Review Project Description • Define Major Activities • Review with key team members • Review with Region/Organizational Management

  16. INITIATE & ALIGN • Team Mission Assignment • Specific work the Project Team will perform for the approved work order

  17. INITIATE & ALIGN Team Mission Assignment

  18. INITIATE & ALIGN Team Mission Assignment

  19. INITIATE & ALIGN Team Mission Assignment

  20. INITIATE & ALIGN • Initiate the Project • Region or Organizational Management • Project Description • Team Mission/Assignment • Major Milestones • Boundaries

  21. INITIATE & ALIGN Major Milestones MILESTONE: A significant event in the project schedule, such as an event restraining future work or marking the completion of a major deliverable. A schedule milestone has zero duration.

  22. INITIATE & ALIGN • Major Milestones • Preconstruction • Project Definition Complete • Begin Preliminary Engineering • Environmental Documentation Complete • Right of Way Certification • Advertisement (Ad Date)

  23. INITIATE & ALIGN • Major Milestones • Construction • Bid Opening • Award • Execution • Construction Start • Operationally Complete • Final Contract Completion

  24. INITIATE & ALIGN Major Milestones TOOLS • Initiate & Align Worksheet Template • Sample Initiate & Align Worksheets INPUTS PRODUCTS • CPMS Dates • Project Description • Team Mission / Assignment Major Milestones Reviewed

  25. INITIATE & ALIGN • Major Milestones • Steps: • Project Manager reviews CPMS for specific milestones • Project Manager reviews Major Milestones with project team • Project team determines activities critical to success

  26. INITIATE & ALIGN • Major Milestones • Steps: • Project team identifies risks and impacts of failure to meet milestone dates • Project Manager reviews Major Milestones with Region/Organizational Management • Project Manager documents Major Milestones on Initiate and Align Worksheet

  27. INITIATE & ALIGN Major Milestones Critical Activity / Task

  28. INITIATE & ALIGN • Initiate the Project • Region or Organizational Management • Project Description • Team Mission/Assignment • Major Milestones • Boundaries

  29. INITIATE & ALIGN • Boundaries • The limits of the project with regard to Project Team responsibility and authority • Physical boundaries (SR#, MP to MP, etc) • Operation limitations (funding, regulatory, legal, etc)

  30. SCHEDULE BUDGET SCOPE INITIATE & ALIGN • Boundaries • “Triple Constraints Theory” or “Trade Off Triangle” PROJECT RISK Q

  31. SCHEDULE BUDGET SCOPE INITIATE & ALIGN • Boundaries • “Prioritize, Optimize, Accept” PROJECT RISK Q

  32. INITIATE & ALIGN Boundaries TOOLS • Initiate & Align Worksheet Template • Sample Initiate & Align Worksheets INPUTS PRODUCTS • CPMS • Project Description • Team Mission / Assignment • Major Milestones Project Boundaries established

  33. INITIATE & ALIGN • Boundaries • Steps: • Review CPMS data • Set “draft” boundaries for project team to review and plan.

  34. INITIATE & ALIGN • Boundaries • Steps: • Review Draft Boundaries with Region / Organization Management • Validate boundaries • “Fixed” vs. “flexible” (prioritize, optimize, accept) • Acceptable variation ranges • Plan for change

  35. INITIATE & ALIGN • Boundaries • Steps: • Enter boundaries and documentation to Initiate & Align Worksheet • Incorporate boundaries into all subsequent planning activities

  36. INITIATE & ALIGN • Align the Team • The basis for establishing a common understanding of roles and responsibilities. • Team Member Identification • Team Roles and Responsibilities • Measures of Success • Operating Guidelines

  37. INITIATE & ALIGN • Team Member Identification • Identifying the Project Delivery Team needed to accomplish the work assigned. • Specialty Groups • Consultants • Contractors • Others (vendors, etc.)

  38. INITIATE & ALIGN Team Member Identification TOOLS INPUTS • Initiate & Align Worksheet Template • Sample Initiate & Align Worksheets PRODUCT • CPMS • Project Description • Team Mission / Assignment • Major Milestones • Boundaries Team Identification

  39. INITIATE & ALIGN Team Member Identification ¦ Manager ¦ Manager Project (Project Manager) ¦ Manager ¦ Manager ¦ Manager ¦ Manager ¦ Manager

  40. INITIATE & ALIGN • Team Member Identification • Steps: • Review project description, identify skills required • Work with functional managers to identify, schedule, and commit appropriate staff • Identify consultant/contractor services required • Define the Project Organization (Project TOs)

  41. INITIATE & ALIGN • Align the Team • The basis for establishing a common understanding of roles and responsibilities. • Team Member Identification • Team Roles and Responsibilities • Measures of Success • Operating Guidelines

  42. INITIATE & ALIGN • Team Roles and Responsibilities • “Who will do what?” • _______ – specific titles or positions Role

  43. INITIATE & ALIGN • Team Roles and Responsibilities • “Who will do what?” • ________________ – deliverables or products expected of Team members Responsibilities

  44. INITIATE & ALIGN Team Roles and Responsibilities TOOLS INPUTS • Initiate & Align Worksheet Template • Sample Initiate & Align Worksheets PRODUCT • Project Description • Team Mission / Assignment • Major Milestones • Boundaries • Team Identification Roles & Responsibilities Identified

  45. INITIATE & ALIGN • Team Roles and Responsibilities • Steps: • The Project Manager collaborates with the project team to identify individual roles. • Review and determine individual and team responsibilities and the corresponding authority.

  46. INITIATE & ALIGN • WSDOT Basic Project Responsibilities • Region / Organizational Management • Ensure Project Management Knowledge • Know project status • Plan and provide appropriate resources • Review and Endorse Project Management Plan

  47. INITIATE & ALIGN • WSDOT Basic Project Responsibilities • Project Managers • Plan and provide resources • Lead Project Management Process • Develop Project Management Plan

  48. INITIATE & ALIGN • WSDOT Basic Project Responsibilities • Project Team Members • Endorse & implement Project Management Plan • Perform roles and responsibilities • Provide estimates to Project Manager (SG) • Review Project Management Plan (HQ)

  49. INITIATE & ALIGN • Align the Team • The basis for establishing a common understanding of roles and responsibilities. • Team Member Identification • Team Roles and Responsibilities • Measures of Success • Operating Guidelines

  50. INITIATE & ALIGN • Measures of Success • Indicators or metrics used to assess progress – reviewed at regular intervals during the project

More Related