Alachua County Sheriff’s Budget “Back to Basics”

1. Alachua County Sheriff’s Budget “Back to Basics” FY 2010-2011 Presentation 08/17/10

2. Certified Budget FY 10/11 submitted May 3, 2010 • Met target cut of $1.14 million by May deadline • Late June, higher retirement rates finalized by legislature • Higher health insurance rates (voted by the BoCC) • Resulted in additional request to cut $625,000 Our expectation: we would be held harmless as has been the practice for over a decade

3. Hold Harmless- Payroll Benefits • 4/2/10 email from county staff stating “we always hold harmless for benefit changes.” • Legislature increased the “Special Risk” retirement rate by 11.14% and the Regular Risk retirement rate by 9.34% • BoCC increased health insurance rates nearly 4% • 58% of Sheriff employees are in “Special Risk” category • Impact of increases to ACSO: health and retirement $1.18M

4. Florida Retirement System IncreasesHit Us Hardest • BOCC Employees in FRS “Special Risk” = 201 • “Regular Risk” rate is 10.77% • Sheriff Employees in FRS “Special Risk”= 492 • “Special Risk” Rate is 23.25%

5. The Sheriff’s Office is not able toabsorb an Additional $625,000 • Significant cuts already made • Increased revenue where able • Hurt by limited position growth-DOJ • BASIC SERVICES MUST BE FUNDED FIRST

6. Budget Reduction History to Date

7. Reduction History FY 07/08 $3,137,275 • Curtailed overtime • Most training to only 2nd $ eligible • Reduced subscriptions & memberships • Eliminated # of take home vehicles • Extended rotation of our fleet and our computers • Began process of eliminating pagers and aircards • Closed substations • Eliminated all requests for equipment (except cars) • Reduced General Fund funding for Juvenile Assessment Center • Shifted investigations $ to Fed. Forfeiture Fund • Shifted Jail library contract to Inmate Welfare Fund • Shifted aviation costs to Fed. Forfeiture fund • Eliminated 1 facilities specialist • Shifted ammo to 2nd$

8. FY 08/09 NOTE: $3,137,275 Cuts were carried forward. The BoCC funded ACSO $1.4 million for: • $500 bonuses (given to all County employees, in lieu of raises) • Required maintenance costs on the new Tritech Computer Assisted Dispatch System • Additional full year funding for the 24 New Detention Officers from FY 07/08

9. Reduction History-FY 09/10$1,631,666 • Significant savings from participation in the Florida Sheriff’s Association Self-Insurance fund for liability, auto and Workers Comp Ins. • Eliminated/reduced various contracts • Froze employee physical fitness bonus program • Continual strict monitoring of overtime assisted with further reductions in overtime expenses • Further cost reductions in the vehicle account • Various operating expense reductions as submitted by the Bureaus ACSO Cuts = $1,530,946 Additional Cuts Enforced by the BoCC = 100,720 Total Cuts $1,631,666

10. Reduction History-FY 10/11$1,144,080 • Imposed 207K rule for Detention Officers further reducing the cost of overtime • Eliminated double time and a half pay for holidays • Eliminated a life insurance policy • Shifted more of Training Bureaus’ costs to 2nd $ fund • Reduction in cost of renewing leases for vehicle computers • Various additional cuts as submitted by Bureaus • Further cost reduction in vehicle account NOTE: (the 1st three items represents more than ½ of the cuts)

11. TOTAL BUDGET CUTS SINCE FY 07/08:$6 MILLION

12. WE HAVE DONE OUR SHARE

13. Additional Reduction Requested By BOCC TOTAL ADDITIONAL:$625,000 • Sheriff : JAIL $345,490 • Sheriff : LAW ENFORCEMENT $165,203 • Sheriff : COURT SECURITY $114,198 TOTAL $624,891

14. OVERTIME

15. COMPARISON OF BASE PAY AGENCYENTRY ACSO Deputy $33,362 Code Enforcement Ofc. $34,072 Firefighter/EMT $32,344 Firefighter/Paramedic $44,096

16. Positions Generating Overtime(FY 09/10) Sheriff’s OfficeBOCC 759 500

17. Sheriff’s Office Overtime as % of Gross Wages - FY 10 to Date (21.64 Paychecks) % of Wages Cost to Date OT Emp • Detention Officers 6.75% $624,791 (43%) 236 • Deputy Sheriffs 1.47% $161,981 (11%) 242 (bargaining unit) • Combined CommCtr 14.43% $561,296 (38%) 110 • All Other 1.76% $114,193 (8%) 171 Average 6.10% $1,462,261 759

18. Hours of Overtime – Consistent Reduction • 2005 113,564 • 2006 115,689 • 2007 87,815* • 2008 75,616 • 2009 70,063 • 2010 62,417** * Sheriff Darnell’s First Fiscal Year **projected hours for 2010

19. 1st REASON: For No More Cuts: OT By hours: reduced % of overtime by 45%

20. Reduced Benefits

21. 2nd REASON: Reduced Benefits • ACSO Imposed 207K rule for certified employees (detention deputies and detention officers) eliminating guaranteed OT • ACSO Eliminated life/disability policy and • ACSO Eliminated double time and a half pay for holidays agency-wide

22. Equipment Reductions

23. 3rd REASON: Vehicle Replacement Delayed EXTENDING THE REPLACEMENT SCHEDULE OF VEHICLES HAS RESULTED IN INCREASED PARTS AND LABOR COSTS

24. LACK OF POSITION GROWTH

25. 4th REASON: Position Growth (FTE) since 2003 BOCC** 2003 785 2010 891 + 106 positions **source BoCC Budget document Sheriff 801 2010 849 + 48 positions Due to: +13 Jail (05/06 space converted to housing) +11 Law Enforcement (FY 06/07) +24 Jail I-Zone (07/08) *Note: requested 48 positions FY 07/08 housing unit but received only 24

26. WE HAVE DONE OUR SHARE

27. ACSO has reduced expenditures and increased revenues

28. IncreasedRevenues • MSTU – added Newberry and Hawthorne • Inmate Medical costs Refunds • Due to Aggregate Cap • Catastrophic Insurance • Penalties • Civil Process fees doubled • Legislative action effective July 2009 • Doubled Fees*: • Fingerprinting • Background Checks • Daily Inmate Subsistence • One time Booking Fee *Minimum doubled, some more than doubled

29. Inmate Medical • Aggregate Cap Refunds $615,357 • Catastrophic Insurance Refunds $790,834 • Penalty Refunds $ 40,417 Unanticipated Revenues $1,446,608

30. Increase in Civil Process Fees Legislative Action July 2009 – increased the allowable amount for civil processing fees Actual Revenue collected in FY 08/09: $289,000 Projected Revenue FY 09/10: $430,000 Approximately $141,000 additional revenue

31. Increase in Other Fees Actual 08/09Projected 09/10 Background/Fingerprint fees: $ 41,000 $ 82,000 Inmate Subsistence Fee $181,000 $264,000 Booking/Uniform Fee $ 71,000$115,000 TOTAL $293,000 $461,000 A projected INCREASE of $168,000 in revenue

32. MSTU (Municipal Services Taxing Unit)

33. Additional - MSTU Revenue Cities of Newberry and Hawthorne joined MSTU-LE Fund Newberry joined 2008 Annual est. $470,000 Hawthorne joined 2009 Annual est. $77,000 TOTAL: est. $550,000 To the credit of these cities and ACSO’s Reduction of Overtime, the MSTU-LE is healthy.

34. Other Revenue Sources: City of Waldo DispatchDebt Unresolved to date APPROXIMATELY $90,000 Annually

35. 5th REASON: Additional Revenues Generated by Sheriff’s Office • Civil Process Fees $ 141,000 additional projected • Other Fees $ 168,000 additional projected • MSTU-LE $ 550,000 varies year to year • Dispatch debt $ 90,000 not collected by Co. • Inmate Medical $1,447,000 refunds TOTAL $2,396,000

36. In Sum, 5 Reasons I am unable to Cut Further: • Reduced Overtime • Reduced Benefits • Delayed Vehicle/Equip Replacement • Limited Position Growth • Generated Additional Revenues

37. WE HAVE DONE OUR SHARE

38. Summary • ACSO has made significant budget cuts: $6 million • ACSO has demonstrated fiscal prudence and responsibility: Overtime and benefits affected • MUCH needed Pay Raises have gone Unfunded • ACSO has Generated Additional Revenue • We are doing more with less

39. Recommendations to Offset the $625K • STATE E911 FUND: Combined Communications Center (CCC) formed in 2000. The CCC has over 90 positions; receives $100,000 in State E911 funding from the County and has not received any increase in funding in over a decade • The County receives over $1million annually from the State, of which, close to $400K funds 6.5 positions • Tax Collector excess fees: Approx. $200K Tax Collector (Von Fraser will address) • The BoCC must re-evaluate County programs , priorities and projects

40. Doing MORE with less: Just one example- MIKE ZONE • Mike Zone – highest crime zone in Alachua County • Need for services has shifted from East to West

41. 2009 County Crime Density Mike Zone

42. 2009 Mike Zone Crime Density Cornerstone MHP Holly Heights Majestic Oaks Linton Oaks Tower Oaks

43. Cornerstone MHP Holly Heights/ Gordon Manor Linton Oaks Tower Oaks Majestic Oaks

44. Housing Displacement

45. Displacement into the County

46. Crime and the Displaced Santa Fe Oaks Holly Heights Cornerstone The Glades Tower Oaks Glen Linton Oaks Majestic Oaks Eastwood Meadows Arredondo Farms

47. About SWAG • SWAG is an exciting grassroots organization in SW Gainesville that is made up of SW residents, advocates, and local agency providers who care about the issues in 32607.

48. SWAG Initiatives • Needs assessment • SWAG members administered door to door surveys in Majestic Oaks and Linton Oaks. • SWAG also plans to survey Tower Oaks, Holly Heights/Gordon Manor, and Cornerstone.

49. Summary of Intensive Mike Zone Initiatives • COPS team • Special details • Increasing crime watch participation • Community events • Code enforcement • Holding management and landlords accountable

50. Back to Basics • As the elected steward of this agency, I am responsible for public safety and am responsible for my employees. • I am bound to advise you as the Board of County Commission when either are at risk • Further cuts have the potential to jeopardize public safety and the potential to jeopardize my employees • This is especially true for the Department of the Jail There is a staffing crisis. We have to begin to address this situation immediately.