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IIG’s Rental Maestro. Sage 500 ERP. Fully Integrated…. Presented by: Alec Baghdasaryan President. About IIG. Founded in 1991 40 + Employees, 70 % Technical Over 18 years of development in MAS 90 , 200 Over 9 years of development in MAS 500
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IIG’sRentalMaestro Sage 500 ERP Fully Integrated… Presented by: Alec Baghdasaryan President
About IIG • Founded in 1991 • 40+ Employees, 70% Technical • Over 18 years of development in MAS 90, 200 • Over 9 years of development in MAS 500 • Custom Programming – VB.Net / SharePoint / Java Scripts • Sage Gold Development Partner • Microsoft Gold Partner • MAS500 Enhancements • SharePoint Based Document Management • Integration with StoreFront.net – B2B / B2C • Service Dispatch / Crew Scheduling • Business Partner Management • RF Based Warehouse Automation • Outlook Integration • Intercompany A/R Cash Application Sage MAS500 “Innovation” Award Winner November 2009
Order Entry and Fulfillment • Real-time availability during order entry • Formatting - Headers, Footers and Subtotals • Flexible Billing & Pricing • Ability to process, early / late / partial returns • Integration with PO and Sub-Rental PO modules • Missing & Damaged Billing • Project Management – Costing & Profitability • Costing for products sold, rentals, crew, sub-rentals and other expenses • Budget-to-Actual project costing solution • Drill-down from top-line to source transaction • Labor Scheduling • Drag-and-drop scheduling of labor • Visibility of progress through “Dispatch Board” • Service management for PM & customer repairs • Master Calendar • Filter, Search, View and Drill-Down on Jobs, Orders, Resources, Calendars and Tasks all from one Master Calendar / Get from top-level calendar down to source transaction from one place / Daily • Weekly, Monthly views • Truck Scheduling • View truck schedules from rental order entry • Calendar-based view of truck schedules • Document Management • Asset Management • Preventative maintenance can be scheduled and routed through service management • Warehouse Management • Rent or sell from the same warehouse or limit to particular function • In transit warehouse allows for easy management of asset transfers between locations • Set up warehouse by wave and bin • Inventory Management • Multiple and unlimited warehouses, with separate pricing rules for each • From simple to complex availability calculations • Flexible coding schema for managing physical counts • Inventory replenishment - Manual, Min/Max, Max, Economic Variable and Fixed Kits • Order Quantity (EOQ) Rental Maestro: Complete ERP, Rental, Production and Sales Management (CRM) The industry’s first truly integrated rental, production and sales management system
Rental Dates – Charge, Delivery and Availability Basic Order Information – Including Order Sub-Type Ship-To Info - Including Return Via and Global Address Lookup Insurance Amount, Expiration Date and Equipment Deposit Billing Types – Fixed Contract or Time & Materials Rental Grid Button – Availability, Cart Entry, Approvals and More Rental Order Entry – Header Information
Unlimited User-Defined configuration Assign an Order Sub-Type during New Order Creation Form Defaults Billing Defaults Account Reference Code Group Defaults Rental Order Entry – Order Sub-Type
Set your Ship/Return Via Open the Trucks Tab Request a Delivery Track the Status of your request View all requests on the real-time Truck Dispatch Board Rental Order Entry – Ship Via/Return Via and Trucking
Add Labor lines to your order Inquire on existing Service Calls Request additional Service Calls Service Requests are updated real-time View all requests on the real-time Labor Dispatch Board Rental Order Entry – Crew Scheduling Line Type “L” Unscheduled Labor in Red
Select Billing Type and Sub-Type Set Bill Schedule Rental Order Entry – Bill Scheduling Bill Types Fixed Contract Time & Materials Bill Sub-Types Batch Invoice (many shipments single invoice) Bill as Shipped (one invoice per shipment)
Enter Billing Start and End Dates Select Recurrence Modify Recurrence (if necessary) Generate Bill Schedule Invoices are loaded to the Billing Queue as specified in the Bill Schedule Rental Order Entry – Bill Scheduling – Part 2 Recurrence Options There are an unlimited amount of recurrence options Daily, Weekly, Monthly Specific Day of Week or Month
1) Generate Rental Return 2) Identify Missing/Damaged 3) Auto-Generate Service Tickets Streamlined Rental Returns Processwith Service Management Integration • Real-time asset scanning eliminates manual entry • Asset return status updates availability instantly • Integration with Service Management auto-generates Service Tickets for Damaged Equipment
The Business Partner module provides light CRM functionality from within MAS500, synchronizes Customer and Vendor record information, and provides contact-based searching. The Business Partner Search screen allows quick and easy access to Company and Contact Records, and has a host of integrated functionality Select status – Record status and a new CRM status, for the Company or Contact or Both Refine your search using the Business Partner categorization structure View your results set summarized by Business Partner category – at both the Company and Contact levels. This unique functionality works as filter, so you can further refine your search. Quickly and easily identify Inactive and Deleted records via color-coded data results Select records to be included in mailing lists, salesperson contact lists, or to send e-mails via integration with Microsoft Outlook. Quickly access your own contact list utilizing the My Contacts lookup functionality Business Partner Module for Contact Management
Right-Click drill down from the Cost Code (Reference Code) field View Job Information at a glance View Job Transaction Information in the Status Tab The Standard MAS500 Reference Code functionality has been expanded to accommodate real-time rental and sales order job cost management functionality Real-Time Job Cost Management The Reference Code program can also be accessed as a stand-alone program Transaction Drill-Down Drill-down access to all Transactions and Transaction lines associated with the reference code – in one place! Job-Cost Summary Job cost totals from Quote to Invoice for quick and easy profitability analysis.
BP Attachments BP Notes Three new buttons for BP Notes Integrated Business Partner Notes and Attachments at the Job level allows for a holistic view of a job’s status. Business Partner Notes Task, E-Mail, Calendar Due Dates and Status Unlimited Number of Attachments Note Categorization “Intelligent” context sensitive classification – BP, Contact, Reference Code and Transaction Type. Accessible from all modules Attachments Unlimited Number of Categories. Searchable System-Wide New Note Note Inquiry Information and Note Type Reminders “Intelligent” context sensitive classification – BP, Contact, Reference Code and Transaction Type. Accessible from all modules
Information Integration Group, Inc. • 457 Palm Drive • Suite 200 • Glendale, CA 91202 • Telephone • (818) 956-3744 • (877) 475-4092 • Fax: • (818) 956-3746 • www.iigservices.com For a free consultation or product demonstration please contact: • Alec Baghdasaryan • President , CEO • (818) 956-3744, x222 • (818) 402-9932, Cell • alec@iigservices.com • Gary Mardirossian • Sales Manager • (818) 956-3744, x215 • gary@iigservices.com