Child and Adult Care Food Program (CACFP) & Summer Food Service Program (SFSP) Overview

1. Child and Adult Care Food Program (CACFP) & Summer Food Service Program (SFSP) Overview

2. Purpose CACFPSFSP Plays a vital role in….

3. What does the CACFP/SFSP provide? Nutritious meals to the following:

4. Adult Day Care (CACFP) • A public institution, or • A private non-profit organization with tax-exempt status [501(C)(3)] as determined by the Internal Revenue Service (IRS) Code of 1986, or • A proprietary (private for-profit) center with 25% of the enrolled eligible adults enrolled receiving Title XIX (19, Medicaid) or Title XX (20, Social Security). • In addition the center must meet the following requirements: • The center cares for aged (60 years or older) or functionally impaired adults. • The center has an inspection from the Department of Social Services.

5. Child Care Centers: Public or Private Non-profit (CACFP) • The center is licensed by the Virginia Department of Social Services or • Is specifically exempted from licensing by the Virginia DSS and has had the proper health and safety inspections. • The organization is a public institution, or • The organization is a private non-profit organization with tax-exempt state [(501(c)(3)] as determined by the Internal Revenue Service (IRS), Code of 1986.

6. Child Care Centers: Private For-Profit (CACFP) • The center is licensed by the Virginia Department of Social Services or • Is specifically exempted from licensing by the Virginia DSS and has had the proper health and safety inspections. • The center has at least 25% free and reduced-price eligible children enrolled relative to the total enrollment or the license capacity.

7. Emergency Shelters/Homeless Shelters (CACFP) • An emergency shelter or temporary residential site must provide residential care and food services to homeless children. • It must be a public or private nonprofit institution. • Unlike most other CACFP facilities, a shelter does not have to be licensed to provide child care. • However, it must meet any health and safety codes that are required by state or local law. • A shelter may complete an application and sign an agreement with the State administering agency, or • It may participate as a facility under an existing public or non-profit CACFP sponsoring organization.

8. At Risk After School Snack Program (CACFP) • Located in a school attendance area where at least 50 percent of the enrolled children are eligible for free or reduced price meals (area eligible). • After school care programs can use free and reduced price meal data from elementary, middle, or high schools to document a site as "area eligible". • The site must also provide children with regularly scheduled educational or enrichment activities in a supervised environment. • There are no federal licensing requirements; however, after school care programs are required to meet State or local licensing requirements. • If the organization is exempt from licensing, the program must meet State or local health and safety requirements.

9. Family Day Care Homes (CACFP) • Is registered by the Virginia Department of Social Services ( VDSS ) or local agency and • Has a Virginia CACFP Family Day Home Sponsor. • The CACFP Home Sponsor disburses CACFP reimbursement received from the State Agency to participating family day care homes for serving meals that meet the CACFP requirements. The CACFP Family Day Home Sponsor receives a 15% administration fee.

10. Opened Sites (SFSP) • Operate in low-income areas where at least half of the children come from families with income at or below 185 percent of the Federal poverty level. • Meals are served free to any child at an open site.

11. Enrolled Sites (SFSP) • Provide free meals to children enrolled in an activity program at the site. • Site Eligibility based on: • The location of the site in an area where at least half of the children come from families with income at or below 185 percent of the Federal poverty level. • Income Eligibility Statements for each enrolled child, coming from various locations, indicating that at least 50% or more of the children enrolled qualify for free and reduced price meals.

12. Camp Sites (SFSP) • Receive payments only for meals served to children who are eligible for free and reduced price meals.

13. How does the CACFP/SFSP operate? • Independent centers and sponsoring organizations enter into agreements with their administering State agencies to assume administrative and financial responsibility for CACFP/SFSP operations.  • Both CACFP/SFSP receive cash reimbursement for serving meals to enrolled children and adults that meet Federal nutritional guidelines. • In addition to cash reimbursement, USDA makes donated agricultural commodities available to institutions participating in CACFP/SFSP.

14. Participation and Providers CACFPSFSP

15. State Agency Responsibilities for Both CACFP/SFSP • Development of Application Renewal/New Materials, Forms and Instructions • Annual approval of Food Service Management Company Contracts • Review and approval of new sponsors* • Review and approval of center approval criteria changes* • Updating of institution EFT information* • Technical Assistance: sponsor claim inquiries • Technical Assistance: applications, advances, review inquiries • Administrative Reviews/Monitoring of Institutions and Facilities • Preparation, issuance, and follow-up: administrative review letters • As needed, utilize seriously deficient/termination/appeal procedures for institutions and facilities • Miscellaneous Administrative Activities, e.g. late claim letter determinations, field trip approvals, etc. • Review and Approval of Special Grants: i.e. expansion, start-up, etc.

16. State Agency Responsibilities for Both CACFP/SFSP • Interpretation of Regulations and Policy • Policy Development and Dissemination • Development and Distribution of Guidance Materials • Program Information and Outreach • Training: Sponsor and Site Personnel • Program Analysis: evaluation of program statistical data to determine performance trends • Program Information: maintenance of various program statistics to facilitate response to inquiries, as well as program analysis • Nutrition Education and Training Activities • Audit Compliance: tracking and review of A-133 audits • Processing and payment of reimbursement claims • Fiscal Year-End Close-out evaluation and billings • Updating and Revision of program information and guidance materials

17. Additional State Agency CACFP Responsibilities • Annual Renewal of Sponsor Applications (August thru December) • Annual and year-round review and approval of Family Day Care Sponsor Administrative Budgets • Year-round review and approval of family day care homes

18. Scope of Programs (FY 2009)

19. Projections for FY10-11