Texas Department of Criminal Justice

1. Texas Department of Criminal Justice 2008 WHY are we HERE? We have identified areas that we can improve upon and with coordination from various county entities together we can make our processes more efficient and effective. You are getting a preview of what is to come!WHY are we HERE? We have identified areas that we can improve upon and with coordination from various county entities together we can make our processes more efficient and effective. You are getting a preview of what is to come!

2. Overview Review of Existing Processes Intake and Admissions Evaluation Analysis of Intake Forms Collaboration with Internal/External entities Texas Association of Counties Office of Court Administration TDCJ (CID, CJAD, PD, RED, HS, IT) Identified 2 major action areas Document Checklist Standardized Felony Judgment Forms COLLABORATIVE EFFORT COLLABORATIVE EFFORT

3. Document Checklist & Guidelines Standardized Felony Judgment Forms January – December 2005 # OF OFFENDERS RECEIVED 73,815 (almost 74,000) Prison 42,132 SJ 26,352 SAFPF 5,331 Total Population (as of 7/31/2006) Females 11,865 Males 140,487 Total 152,352 During 2005 we received almost 74,000 offenders, each of which come with a document checklist and some sort of commitment information. Over 42,000 --process through the state ready system. Over 26,000--state jail facilities Over 5,000--SAFPF facilities. With these numbers it should be easy to see how the the streamlining of the process benefits not only Classification Headquarters, but Unit Staff and County Operations.January – December 2005 # OF OFFENDERS RECEIVED 73,815 (almost 74,000) Prison 42,132 SJ 26,352 SAFPF 5,331 Total Population (as of 7/31/2006) Females 11,865 Males 140,487 Total 152,352 During 2005 we received almost 74,000 offenders, each of which come with a document checklist and some sort of commitment information. Over 42,000 --process through the state ready system. Over 26,000--state jail facilities Over 5,000--SAFPF facilities. With these numbers it should be easy to see how the the streamlining of the process benefits not only Classification Headquarters, but Unit Staff and County Operations.

4. SAFPF AdmissionsData Form This form was used to put the offender on the SAFPF waiting list. It had a lot of information on it that we thought CJAD had to have and CJAD thought we had to have. So we met and determined what we really needed and added it the new document checklist.This form was used to put the offender on the SAFPF waiting list. It had a lot of information on it that we thought CJAD had to have and CJAD thought we had to have. So we met and determined what we really needed and added it the new document checklist.

5. State JailChecklist State Jail Offenders were added most recently in 9/94 and a new checklist was developed strictly for state jail use. It was very similar to the Prison checklist, but obviously at the time we felt like we needed a separate checklist.State Jail Offenders were added most recently in 9/94 and a new checklist was developed strictly for state jail use. It was very similar to the Prison checklist, but obviously at the time we felt like we needed a separate checklist.

6. Our Goal A single document checklist to be used for all types of offender admissions Provides very clear, detailed instructions for completion of each section Eliminates the need to maintain numerous copies and eliminates the use of “admissions forms” and “checklists” This checklist was scrutinized by many and we tried to ensure that all information was worded as it is in statute to ensure there is no confusion on what is required. The checklist comes with an instruction sheet that carefully outlines the requirement of each section. This should really help the counties to understand exactly what we need and hopefully reduce confusion.This checklist was scrutinized by many and we tried to ensure that all information was worded as it is in statute to ensure there is no confusion on what is required. The checklist comes with an instruction sheet that carefully outlines the requirement of each section. This should really help the counties to understand exactly what we need and hopefully reduce confusion.

7. Admission to TDCJ Prison Offenders are routed through State Ready State Jail Offenders Scheduled by the State Jail Admissions Office County staff may send a list by fax 936 437 8788 County name, Offender name, SID#, Gender, Transport Date SAFPF Offenders Scheduled by the SAFPF Admissions Office Fax the Document checklist to 936 437 8788 with the SAFPF portion completed

8. Before we start I want to make it clear that we haven’t changed the world. We are just streamlining. The requirements are basically the same as they have always been, we have streamlined the form and offered explanations of our requirements. Note the check boxes at the top of the form to indicate the sentence type. We will cover the form in detail shortly, but first I want to go over the admissionBefore we start I want to make it clear that we haven’t changed the world. We are just streamlining. The requirements are basically the same as they have always been, we have streamlined the form and offered explanations of our requirements. Note the check boxes at the top of the form to indicate the sentence type. We will cover the form in detail shortly, but first I want to go over the admission

9. Document Demographics Check one of the top boxes for particular sentence type Prison/State Jail/SAFPF Basic Demographics…only change Added Gender Special Needs indicator Check one of the top boxes for particular sentence type Prison/State Jail/SAFPF Basic Demographics…only change Added Gender Special Needs indicator

10. Documents for All Offenders

11. Standardized Felony Judgment Form All relevant judgments should be included Standardized forms found at the OCA website www.courts.state.tx.us/oca/FelonyForms/index.asp Seven new forms Ted Wood/OCA Assistant General Counsel (512) 936-1183 If an offender was sent to TDCJ as a probation revocation, all judgments related to that probation should be sent. Ex: Order granting probation and order revoking probation A wide variety of forms are currently received from the counties The standardized felony judgment forms have been reduced to 7 Previously had 14 The OCA worked with several county entities in hopes that this form would be widely received and user friendlyIf an offender was sent to TDCJ as a probation revocation, all judgments related to that probation should be sent. Ex: Order granting probation and order revoking probation A wide variety of forms are currently received from the counties The standardized felony judgment forms have been reduced to 7 Previously had 14 The OCA worked with several county entities in hopes that this form would be widely received and user friendly

12. Record of Arrest Documents the date of arrest for the offense for which the defendant is committed to the TDCJ

13. Criminal History Defendant’s history of criminal activity Includes all arrests and dispositions May be met thru: NCIC/TCIC (DPS) FBI

14. Written Report Describes each offense Contains greater detail about the offense than found in court documents Should state the Penal Code citation

15. Indictment Formal charge issued by a Grand Jury Or a waiver of indictment submitted by the defendant A waiver of indictment indicates that the defendant has waived the right to appear before the grand jury.A waiver of indictment indicates that the defendant has waived the right to appear before the grand jury.

16. Jail Conduct Report Report prepared by the Sheriff that describes the defendant’s behavior while housed in jail

17. If Prepared Documents

18. Detainers, Holds, Warrants Order issued by federal government authorizing the defendant remain in custody Written description of hold or warrant by any other jurisdiction Imperative for us to receive in the event an offender is released shortly after receipt we have already put the detainer in our system and can process it appropriately.Imperative for us to receive in the event an offender is released shortly after receipt we have already put the detainer in our system and can process it appropriately.

19. Pre- or Post-Sentence Investigation Report prepared by the Community Supervision Officer Details specific information about the defendant

20. Other Documents Revocation Report Narrative detailing alleged violations Psychological/Psychiatric Evaluation Prepared by qualified mental health professional and used by judge or jury Client Supervision Plan Prepared by Community Supervisor Officer and describes treatment strategies for successful reintegration into the community Victim Impact Statement Completed by victim or family Describes how the offense affected them

21. SAFP Offenders Only Some of this information is used by the admissions offense, some by CJAD, and some by the Unit staff Social used for INS purposes Name of test and score Release of confidential information form. Sentence dates (this allows for the appropriate placement on the waiting list) Special needs approval is necessary to place the offender at the appropriate SAFP, the waiting list for special needs vs. regular needs is different. 6, 7, 8 Birth place, Citizenship and A-number to assist in immigration detection 9. Any other pertinent information (ie relapse)Some of this information is used by the admissions offense, some by CJAD, and some by the Unit staff Social used for INS purposes Name of test and score Release of confidential information form. Sentence dates (this allows for the appropriate placement on the waiting list) Special needs approval is necessary to place the offender at the appropriate SAFP, the waiting list for special needs vs. regular needs is different. 6, 7, 8 Birth place, Citizenship and A-number to assist in immigration detection 9. Any other pertinent information (ie relapse)

22. Certification

23. Checklist at TDCJ Website

24. Checklist at TDCJ Website

25. Checklist at TDCJ Webpage

26. Contact Information Classification and Records (936) 437-6231 State Ready LaDondra Adams (936) 437- 2150 Admissions Lisa Valdez (936) 437- 6236 Capacity Travis Turner (936) 437-6581 Offender Transportation Major (936) 293-4180

27. Contact Information Medical Request for offender transfer into TDCJ due to conditions that exceeds the county jail’s resources for treatment, please contact the TDCJ Health Services Liaison. Phyllis McWhorter, RN Phone # (936) 437-3589 Fax # (936) 437-3599 Email: Phyllis.Mcwhorter@tdcj.state.tx.us County Jail Liaison for offenders identified with significant mental health issues Tom Arrowood, Assoc. Psychologist (936) 295-5768, Ext. 269 Betty Scott (936) 437-3092

28. Request for Feedback Are there any areas you feel we could better assist in the overall process? Do you have questions specific to your county that you would like for us to follow up with you and answer? Do you feel the dialogue today was beneficial and can you offer any improvements for future forums? Please send your comments and suggestions to us at: classify@tdcj.state.tx.us

29. Questions/Discussion?