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Master’s Degree Programs at Historically Black Colleges and Universities (HBCU’S) Mr. Jonathan O. Braxton ED Program Off

Master’s Degree Programs at Historically Black Colleges and Universities (HBCU’S) Mr. Jonathan O. Braxton ED Program Officer. OUTLINE. Overview Legislative Authority Institutional Eligibility Qualified Graduate Programs Internal Controls Revisions Travel Request Carryover Funds

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Master’s Degree Programs at Historically Black Colleges and Universities (HBCU’S) Mr. Jonathan O. Braxton ED Program Off

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  1. Master’s Degree Programs at Historically Black Colleges and Universities (HBCU’S)Mr. Jonathan O. BraxtonED Program Officer

  2. OUTLINE • Overview • Legislative Authority • Institutional Eligibility • Qualified Graduate Programs • Internal Controls • Revisions • Travel Request • Carryover Funds • Annual Requirements • Annual Performance Report • Formula Elements • Performance Indicators

  3. OVERVIEW • The HBCU Master’s Degree Program provides grants to eligible institutions determined by the Secretary to be making a substantial contribution to graduate education opportunities at the masters level for African American and low-income students.

  4. LEGISLATIVE AUTHORITY • The HBCU Master’s Degree Program was created with the enactment of the Higher Education Opportunity Act (HEOA), which passed on August 14, 2008. • The HEOA reauthorizes and extends the Higher Education Act (HEA) of 1965, as amended. • Funding for this program is provided under Title VII, Part A, of the Higher Education Act of 1965, as amended (HEA).

  5. INSTITUTIONAL ELIGIBILITY • Albany State University • Alcorn State University • Claflin University • Coppin State University • Elizabeth City State University • Fayetteville State University • Fisk University • Fort Valley State University • Grambling State University • Kentucky State University • Mississippi Valley State University • Savannah State University • South Carolina State University • University of Arkansas, Pine Bluff • Virginia State University • West Virginia State University • Wilberforce University • Winston-Salem State University • Qualified Graduate Programs

  6. INSTITUTIONAL ELIGIBILITY CONTINUED • The statute provides funding to these eligible institutions to support qualified masters degree programs. The HEOA defines a qualified masters degree program as a program in one of the following fields of study: • mathematics; • engineering; • physical or natural sciences; • computer science; • information technology; • nursing; • allied health; or • other scientific disciplines in which African Americans are underrepresented and has students enrolled in such program of instruction at the time of application for a grant under this section.

  7. QUALIFIED GRADUATE PROGRAMS • The president or chancellor of the institution may decide which graduate school or qualified masters degree program will receive funds under the grant in any one fiscal year. • An institution may not use more than ten percent of the HBCU grant to development a new qualified master's degree program.

  8. INTERNAL CONTROLS • Establish written policies and procedures and give them to all personnel associated with the grant. • Establish clear procedures for procurement requests and drawdowns. • Meet with your grant personnel regularly to stay informed about their grant activities. • Consult with your ED Program Officer when you have questions related to: travel, renovation, construction projects or changes in project scope.

  9. REVISIONS • Section 74.25 of EDGAR, addresses revisions of budget and program plans. • Budget Revisions - submit your revised budget and narrative to your ED Program Officer and provide an explanation as to why you’re requesting a revision. Note: Grantees should resubmit the budget for the entire fiscal year when making revisions. • Personnel Changes - grantees should contact their ED Program Officer when changes in key personnel or contact information have occurred. • Project Changes - any changes in the scope of the project should be forwarded to your ED Program Officer for review and approval. • i.e. changes in goals and objectives, changes in academic programs

  10. TRAVEL REQUEST • All request for travel are considered on a case-by-case basis. • Your request should include specific examples of how travel will benefit the institution as a whole (action items, impact on curriculum, findings, etc.). • Reference to corresponding objective and activity in the approved application. • Traveler’s role/function: presenter, participant, panel member, etc.

  11. CARRYOVER FUNDS • You may carryover unspent funds from one budget period to the next, however those funds can only be spent on approved activities listed in your application or other legislatively allowable activities. • Carryover should not be the rule in your grants; it should be the exception. Consistent carryover may imply that grant activities aren't being completed or that the grant award is too large.

  12. ANNUAL REQUIREMENTS • Pursuant to sections 75.118 and 75.253 of EDGAR, recipients of multi-year discretionary grants must submit an Annual Performance Report (APR) demonstrating that substantial progress has been made towards meeting the approved objectives of the project prior to the disbursement of continuation funds.

  13. ANNUAL PERFORMANCE REPORT • Grantees will receive proper notification regarding the APR & Formula Elements submission requirements and deadlines. • Information obtained from the APR is critical to ensuring the success and longevity of the HBCU Masters Degree Program.

  14. FORMULA ELEMENTS FORM • In addition to APR’s, grantees must also complete the formula elements form. • The formula elements document collects enrollment data, institutional matching data, average cost per student data, and graduation data.

  15. PERFORMANCE INDICATORS & REPORTING • Core performance indicators will collect data (as it relates to this program) in the following areas: • enrollment; • # of degrees awarded; • time to degree completion rates; and • cost per masters degree earned by African Americans and low-income students. • APR lends itself to the collection of quantifiable data needed to respond to departmental and regulatory requirements . • Office of Management and Budget (OMB) uses performance report data to make funding decisions and to ascertain whether or not a program is operating in an efficient and effective manner.

  16. QUESTIONS

  17. PROGRAM CONTACTS Ms. Sara Qadir (Program Lead) Mr. Brad Haas Management & Program Analyst U. S. Department of Education Office of Postsecondary Education/IS 1990 K Street, NW – Room 6063 Washington, DC 20006 Tel: (202) 502-7636 Fax: (202) 502-7861 Web: http://www2.ed.gov/programs/hbcu asters/index.html Email: Bradley.Haas@ed.gov Management & Program Analyst U. S. Department of Education Office of Postsecondary Education/IS 1990 K Street, NW – Room 6044 Washington, DC 20006 Tel: (202) 502-7608 Fax: (202) 502-7861 Web: http://www2.ed.gov/programs/hbcuma ters/index.html Email: Sara.Qadir@ed.gov

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