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NARA’s New Authority Sources:

NARA’s New Authority Sources:. Authority Files and Thesauri in ARC C. Jerry Simmons Authority Team Leader, Lifecycle Coordination Staff National Archives and Records Administration CENDI Workshop, September 16, 2004. ARC (Archival Research Catalog):.

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NARA’s New Authority Sources:

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  1. NARA’s New Authority Sources: Authority Files and Thesauri in ARC C. Jerry Simmons Authority Team Leader, Lifecycle Coordination Staff National Archives and Records Administration CENDI Workshop, September 16, 2004

  2. ARC (Archival Research Catalog): • NARA’s new online catalog/information system • Record group, collection, series, file unit, and item level descriptions and agency histories • Access via by creator, title, and access points • Authority control for all access point types • Authority files and thesauri created centrally • Access points applied locally by NARA catalogers • NARA catalogers propose new access points • Authority Team does authority cataloging

  3. What is ARC? • Archival Research Catalog • NARAs’ agency-wide description tool • Replaced NAIL (National Archives Information Locator) • NARA’s first application of description standards • Contains NARA’s new authority sources • NARA’s first attempt at authority control

  4. NARA’s authority sources … • Accessible from the ARC client server desktop • Person name headings • Corporate (organization) name headings • Meeting/conference name headings • Topical subject terms • Geographic place name headings • Genre (specific records type) terms • Uniform titles (planned for a future release)

  5. Person names: • Source: Library of Congress Name Authority File • NARA authority catalogers add and edit names • MARC authority format for person names • NARA catalogers enter new names via NACO

  6. Corporate (organization) names: • Source: Library of Congress Name Authority File • AACR2/MARC for non-federal names • Authority catalogers create federal names in full hierarchy Example: Department of Agriculture. Agricultural Research Administration. Bureau of Entomology and Plant Quarantine. Division of Truck Crops and Garden Insect Investigations. (1942-1953)

  7. Meeting/Conference names: • Source: Library of Congress Name Authority File • NARA catalogers create/edit names as needed • AARC2/MARC for meeting and conference names

  8. Topical subject terms: • NARA’s DE800 Subject Authority as a foundation • Main headings (‡a subfield) only from LCSH • No subdivided terms in ARC’s data model • Establish terms locally when necessary • Thesaurus is ANSI/NISO Z39.19-1993-2003 compliant • Authority catalogers contribute to LCSH via SACO

  9. Geographic place names: • Source: Getty’s Thesaurus of Geographic Names • Authority catalogers establish names locally • Full TGN hierarchy shown in authority and catalog record: Example: Savannah (Chatham county, Georgia, United States, North and Central America) inhabited place

  10. Genre (specific records type) terms: • Source: Getty’s Art and Architecture Thesaurus • NARA authority catalogers establish terms locally • AAT display shown in ARC catalog records Examples: articles of incorporation artists’ proofs diaries lithographic engravings reports

  11. Uniform titles: • No uniform title authority file or data element in ARC • Proposing a new authority file and data element • Headings will be translated from LCNAF or created locally • NARA catalogers will propose new uniform titles as needed

  12. ARC on the Web: • http://www.archives.gov/research_room/arc/ • Basic and Advanced search options • Variety of filtered search strategies • Digital image attachments for item-level records • Keyword searching: archival descriptions, agency histories, and subject access points • Advanced search offers authority lookup feature

  13. Future plans for ARC Web: • Reengineering for appearance and functionality • Plain-language for data field labels • Reformatting for record displays • Filter searches for geographic and genre terms • New searches for person and organization names • Links for AAD (Access to Archival Databases)

  14. Our participation in CENDI: • NARA authority catalogers desire networking • Citing other agencies thesauri as sources in ARC • Sharing research information for development

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