OHS Management System

1. OHSAS 18001 - Occupational health and safety management system

2. What is OSHAS 18001? Originally developed in early 1990’s as BS8800 Revised in 1999 by BSI to be more compatible with ISO 14001 Framework for an effective OH&S-MS 17 elements designed in parallel to ISO 14001 Allows third-party certification/registration

3. What OSHAS is not An international standard like ISO 9001or ISO 14001 Not prescriptive –no absolute requirements; very similar to ISO 14001

4. OSHAS Basics

5. 4.2 OH&S Policy Clearly states overall OH&S objectives Authorised by top management Appropriate to nature & scale of OH&S risks Documented, implemented, and maintained Communicated to all employees Available to interested parties Reviewed periodically

6. OH&S Policy Commitments • Improve health & safety performance* • Continual improvement • “at least” comply with current applicable • OH&S legislation and other requirements • * Performance: measurable results of the OH&S management system, related to the organization’s control of health and safety risks, based on its OH&S policy and objectives.

7. 4.3 OH&S Planning • Hazard identification, risk assessment, and risk control • Legal and other requirements • Objectives • OH&S management program(s)

8. Hazard Identification, Risk Assessment & Risk Control • Conceptually similar to environmental aspects and impacts –target of management program(s) • Much more detailed than 14001 approach • Assessment must address: • routine and non-routine activities • all personnel, including contractors and visitors • facilities at the workplace, whether provided by the organization or by others

9. 4.3.1Hazard Identification, Risk Assessment & Risk Control • Methodology must be proactive • in advance of process/equipment changes • allow engineering of hazard controls during design • implementation of controls as change occurs • Success requires strong Management of Change (MOC) procedure

10. 4.3.1Hazard Identification, Risk Assessment & Risk Control • Process overview • identification of hazards • evaluation of risks under current controls • evaluation of the tolerability of residual risk • identification of needed additional controls • People are involved • significant risks must be controlled • individual behaviour is a significant factor

11. OH&S Planning

12. 4.4 Implementation & Operation • Structure and responsibilities • Training awareness and competence • Consultation and communication • Documentation • Document and data control • Operational control • Emergency preparedness and response

13. 4.4.1 Structure & Responsibilities • Documented roles, responsibilities, authorities, and accountability • Management appointee responsible for implementation • Resources • Managers must demonstrate commitment to continual improvement

14. 4.4.2 Training, Awareness & Competence • Ensure employee awareness and competence • Take into account differing levels of: • Responsibility • Ability • Literacy • Risk • Much of required training driven by regulation

15. 4.4.3 Consultation & Communication • More internally focused than ISO 14001 • Employee involvement and consultation • in development/review of policies and procedures • about changes that affect workplace safety or health • ensuring representation in OH&S matters • Buy-in, ownership, motivation • Insights of shop floor perspective

16. 4.4.4 Documentation & Data • Documentation of core elements • aids employee awareness • shows how the various system relate • extremely valuable during certification process • Document and data control procedures • critical documents are available • obsolete documents and data are removed

17. 4.4.6 Operational Control • Identify operations and activities where risk requires further control • Plan these to ensure that • documented procedures are developed • operating criteria specify key steps and requirements • procedures addressing risks related to contractor goods and services • establish design procedures to reduce/eliminate source of risks

18. Operational Control

19. 4.4.7 Emergency Preparedness & Response • Emergency response procedures to address • identifying potential for incidents and emergencies • preventing and mitigating resultant illnesses and injuries • responding to incidents and emergencies when they occur.

20. Emergency Preparedness & Response

21. 4.5 Checking & Corrective Action • Performance measurement and monitoring • Accidents, incidents, non-conformances and corrective and preventive action • Records and records management • OH&S management system audit

22. 4.5.1 Performance Measurement & Monitoring • Monitoring the achievement of objectives • Quantitative and qualitative measures • Proactive and reactive methods • Records to facilitate corrective and preventive actions • Calibration of monitoring equipment

23. Quantitative & Qualitative • Direct Quantitative Measures • number of lost work days following an injury • decibel levels of noise in a work area • Indirect Qualitative Measures • review of inspection logs • observation of a task • interviews

24. Proactive & Reactive Measures • Proactive monitoring of compliance • routine basis, independent of any event • monitoring may be required by regulations • daily equipment checks • periodic review of hot-work permits • Reactive monitoring of accidents or incidents • in response to an event or trigger • accident investigation • monitoring in response to a complaint

25. 4.5.3 Accident, Incidents, Non-conformances & Corrective and Preventive Action • Handle, investigate, mitigate • Accidents • Incidents • non-conformances • Corrective and preventive actions • Review action plans through risk assessment process

26. Accident, Incidents & Non-conformances • Handle = immediate action • Notification • emergency response • recordkeeping to facilitate investigation • Investigation process • team and procedures • root cause analysis • People are involved • human elements

27. Accident, Incidents & Non-conformances • Handle = immediate action • Notification • emergency response • recordkeeping to facilitate investigation • Investigation process • team and procedures • root cause analysis • People are involved • human elements

28. 4.5.4 Records & Record Management • Identification, maintenance, and disposition • Records must be: • Legible • Identifiable • traceable to the activities involved • easily retrievable • protected from damage, deterioration, or loss • held for specified and documented retention times

29. 4.5.4 OH&S Management System Audit • Determine if OH&S-MS: • conforms with planned arrangements • is properly implemented and maintained • is effective in meeting policy and objectives • Results provided to top management • Audit program and schedule reflect risks and previous audit results

30. 4.6 Management Review

31. OHSAS 18001 - Occupational health and safety management system