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IDENTIFYING IPAC PAYMENTS AND COLLECTIONS

IDENTIFYING IPAC PAYMENTS AND COLLECTIONS. A Guide to Identifying IPAC Payments and Collections Initiated by Debt Management Services. . IPACs in the New Accounting System.

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IDENTIFYING IPAC PAYMENTS AND COLLECTIONS

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  1. IDENTIFYING IPAC PAYMENTS AND COLLECTIONS A Guide to Identifying IPAC Payments and Collections Initiated by Debt Management Services.

  2. IPACs in the New Accounting System • When Debt Management Services implemented the new accounting system in October 2008, changes in IPAC disbursements were noted by agencies. In addition, due to implementation and system problems at start-up, problems in identifying payments were phenomenal. • System updates and changes have occurred. This presentation provides the some of the more recent IPAC formats for specific IPAC payments.

  3. IPAC Returns • Clients are encouraged to call DMS prior to return of IPACs. • Some IPACs returned to DMS are still being processed. IPACs created for re-processing may create more questions for clients. • IPAC re-processing can take weeks.

  4. IPAC Download Information for FedDebt • The following example shows PDF version of an IPAC for FedDebt weekly run. [Please note that FedDebt is not run weekly the last 5 days of the month. Those days are included in the first weekly run of the next month.] • In the example, the following fields provide information that assists in identifying the payment: • Purchase Order Number field indicates “FedDEBT08-MAR-2010.” • Transaction Description field indicates “DMSC FEDDEBT – 08-MAR-2010.” • Miscellaneous Information field indicates “FedDebt. For backup information, please call 1-800-858-0725.” • Documentation is maintained by FedDebt staff.

  5. IPAC Download Information Treasury Offset Program (TOP) • The following example shows PDF version of an IPAC for TOP weekly cycle run. • In the example, the following fields provide information that assists in identifying the payment: • Obligating Document Number field indicates “TOPCYC7578000000.” The number has no relevance to agency. Only the information that it is a TOP Cycle is helpful. • Transaction Description field indicates “DMSC TOP – 03-MAR-2010.” DMSC is the code our contractor uses to indicate this belongs to Debt Management Services. • Miscellaneous Information field indicates “TOP. For backup information, please contact the name and number provided in this field. 1008400119269 Creditor ALC-75030030 Count of Off/Rev.” • In the example, the first four numbers “1008” mentioned in the Miscellaneous Information field indicates this payment is for cycle 1008.

  6. IPAC Download Information Manual Payments • The TOP Team at Liberty Center issued a manual payment memo and submitted to Accounting for payment. The term manual payment refers to the fact that DMS received a non-offset collection for a TOP debt. Once the collection is identified, an IPAC is sent to the creditor agency. The following example shows PDF version of an IPAC for a manual payment item. • Manual payments are issued weekly. • Purchase Document Number field indicates “15-MAR-2010.” No other reference is in this field. • Transaction Description field indicates “TOP pymnt: (name or names).” • Miscellaneous Information field indicates “TOP pymnt: (name or names).”

  7. COLLECTION IPACS • Collection IPACs for FedDebt have the same information that appear on payment IPACs. • Collection IPACs for TOP almosthave the same information that appear on payment IPACs.

  8. IPAC Download Information Collection IPAC for FedDebt • The following example shows PDF version of an IPAC for FedDebt weekly run. [Please note that FedDebt is not run weekly the last 5 days of the month. Those days are included in the first weekly run of the next month.] • In the example, the following fields provide information that assists in identifying the payment: • Purchase Order Number field indicates “FedDebt08-MAR-2010.” • Obligating Document Number field indicates “FedDebt 08-Mar-201.’’ The “0” for the year “2010” does not show here. • Transaction Description field indicates “DMSC FEDDEBT – 08-MAR-2010.” • Miscellaneous Information field indicates “FedDebt- For back up information please call 1-800-858-0725.”

  9. IPAC Download Information Collection IPAC for Treasury Offset Program (TOP) • The following example shows PDF version of an IPAC for a TOP weekly cycle run. • In the example, the following fields provide information that assists in identifying the payment: • Purchase Order Number field indicates “TOP 03-MAR-2010.” • Obligating Document Number field indicates “TOPCYC 03-MAR-2010.” • Transaction Description field indicates “DMSC TOP– 03-MAR-2010.” • Miscellaneous Information field indicates “TOP - For backup information please contact the name and number provided in this field.”

  10. Contact Information • Please do not return an IPAC without talking with a contact representative. If returned, the re-processing can take several weeks. • If IPAC indicates a TOP payment, please contact the TOP expert at the phone number provided on the payment IPACs. • If IPAC indicates a FedDebt payment, please contact the following with questions: 1-800-858-0725.

  11. IDENTIFYING IPACs • QUESTIONS?

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