1 / 50

Procedural Bulletins

Procedural Bulletins. IDOC Community Corrections Division. Tayler Horton TaHorton@idoc.IN.gov Leslie Jackson LeJackson@idoc.IN.gov Jason Mitchell JasMitchell@idoc.IN.gov Lauren Moore LMoore2@idoc.IN.gov Grant Peters GrPeters@idoc.IN.gov. Contact Information. Program Directors.

Olivia
Download Presentation

Procedural Bulletins

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Procedural Bulletins IDOC Community Corrections Division

  2. Tayler Horton TaHorton@idoc.IN.gov Leslie Jackson LeJackson@idoc.IN.gov Jason Mitchell JasMitchell@idoc.IN.gov Lauren Moore LMoore2@idoc.IN.gov Grant Peters GrPeters@idoc.IN.gov Contact Information Program Directors

  3. Where can I find the Procedural Bulletins? Procedural Bulletins can be found online https://www.in.gov/idoc/2320.htm

  4. What changes have been made? Section 1: General Division Policies Section 2: Grants & Contractual Compliance Section 3: Evidence-Based Practices Section 4: Statistical Reporting Section 5: Financial Reporting Section 6: Community Transition Program

  5. Section One: General Division Policies

  6. Section 1: General Division Policies 1-1: Mission and Vision 1-2: Legal Foundation 1-3: Advisory Boards 1-4: Entity Policies & Required Documentation

  7. Section 1 - Procedural Bulletin # 2 Legal Foundation http://iga.in.gov/legislative/laws/2017/ic/titles/001

  8. Section 1 - Procedural Bulletin # 3 Advisory Boards • 22 members • Term of four (4) years • ALL grant funded entities must go through their Advisory Board for: • Financial transfers/budget • Policies/Documents • Grant approval • Collaboration Plan

  9. Section 1 - Procedural Bulletin # 3 Advisory Boards (continued) • Meetings • Once every three (3) months • Minutes • Sent to your Program Director • INVITE US!!!

  10. Section 1 - Procedural Bulletin # 4 Entity Policies & Required Documentation • Advisory Board Approval • Reviewed Annually • Policies • Documents

  11. Section Two: Grants and Contractual Compliance

  12. Section 2: Grants and Contractual Compliance 2-1: Purpose of the Grant 2-2: Grant Application Process* 2-3: Contract Agreement* 2-4: Technical Assistance 2-5: Notification of Contract Non-Compliance 2-6: Critical Incident Report 2-7: Entity Grievances

  13. Section 2 - Procedural Bulletin # 1 Purpose of the Grant • Target Population • Moderate to high risk felony offenders • Eligible Entities • Funding Guidelines

  14. Section 2 - Procedural Bulletin # 4 Technical Assistance • Technical assistance topics: • Use of Evidence-Based Practices & Programming • Collaboration Plans • Grant Application • Site Audit Preparation/Audit Tool Scoring • Grant Contract Requirements The assigned Program Director should be the grant funded entity’s first point of contact.

  15. Technical Assistance Action Plan County: _____________ Date: ___________ Entity: _______________ Program Director: _______________ GOAL STATEMENT:

  16. Section 2 - Procedural Bulletin # 5 Notification of Non-Compliance To remain eligible for financial aid, a countymust complywith its community corrections plan and the rules and minimum standards adopted by the Indiana Department of Correction (IDOC)(IC12-2-6) Contract Non-Compliance: A verified violation of the executed grant contract, special conditions, procedural bulletins, and failure to follow statute, rule, or policy that cannot be remedied from Procedural Bulletin 2-4 Technical Assistance

  17. Section 2 - Procedural Bulletin # 5 Notification of Non-Compliance (continued) 1. IDOC Community Corrections Division will send written notification of Contract Non-Compliance 2. A hearing to decide whether compliance has been achieved (IC 4-21.5-3) 3. IDOC Commissioner may: • Suspend a portion of funding • Permanently terminate funding

  18. Section 2 - Procedural Bulletin # 6 Critical Incident Report • A serious event that interrupts routine operation • An event that generates public interest

  19. Section 2 - Procedural Bulletin # 7 Entity Grievances to IDOC 1. Detailed Written Report of Incident (Including: date, time, name/position of person issuing grievance) 2. Notify IDOC within ONE (1) business day (Both Director & Assistant Director) 3. Random Site Visit within 30 days* *if deemed necessary

  20. Section 2 - Procedural Bulletin # 7 Entity Grievances to IDOC(continued) 4. Program Director will report findings Non-Compliance: Grant or Law • Entity Director & Advisory Board Chairman notified • Procedural Bulletin 2-5: Notification of Contract Non-Compliance Non-Compliance: Procedural Bulletin(s) or Evidence Based Practices • Entity Director & Advisory Board Chairman notified • Technical Assistance Plan (2-4) Compliance • Notify Entity Director stating no further action needed

  21. Section Three: Evidence-Based Practices

  22. Section 3: Evidence-Based Practices 3-1: Principles of Effective Intervention 3-2: Programmatic Site Audits 3-3: Continuous Quality Improvement 3-4: Training

  23. Section 3 - Procedural Bulletin # 2 Programmatic Site Audits • Annual Site Audits • Components of a Site Audit • Preparation Expectations • Day of Site Audit

  24. Section 3 - Procedural Bulletin # 3 Continuous Quality Improvement • IC 11-12-1-2.5 • Continuous Quality Improvement (CQI) Plan/Policy

  25. CQI Plan Stages/Levels of development • Basic • Standard • Enhanced The Department of Correction, Community Corrections Division, requires a copy of the entity’s CQI Plan/Policy to retain on file.

  26. Community Transition Program (CTP) IDOC Community Corrections Division

  27. Katelyn Staggs CTP Coordinator KStaggs1@idoc.in.gov Robin Lane CTP Support Staff rolane@idoc.in.gov Contact Information CTP Staff

  28. Section 6: Procedural Bulletin #1 Community Transition Program • Eligibility Requirements • No active Warrants/Detainers • Sentence with IDOC must be at least 2 years • Expected state of release must be Indiana • Cannot have a pending parole hearing • A & B, F1-F4 offenders who are eligible will require a court order of approval to be transported to CTP • C & D, F5 & F6 offenders who are eligible will require a court order of denial to NOT be transported to CTP • CTP participants must provide for their own medical care while on CTP

  29. Section 6: Procedural Bulletin #2 CTP Billing • $25 per day for participants, regardless of felony level • Submit Request for Reimbursement form to CTP staff by the 15th of the month • CTP staff will review the requests and send the county a CTP Billing Verification form • Discrepancies: County has 5 days to review • Sent to Fiscal Department for payment • Payment shall be sent within 60 days • May bill for an offender housed in the jail as long as the offender does not have any new pending charges • Jail may then bill Community Corrections

  30. Section 6: Procedural Bulletin #3 Warrant Request & Report of Conduct • Notify IDOC 2 HOURS after an individual’s whereabouts are unknown • CTP Coordinator: Katelyn Staggs kstaggs1@idoc.in.gov • Assistant Director: Elizabeth Darlage edarlage@idoc.in.gov • Include in the escape notification email: • State Form 30496 Request for Warrant • State Form 39590 Report of Conduct • Please refer to this procedural bulletin when filling out these forms

  31. Conduct and DHB’s • The Disciplinary Code for Adult Offenders • DHB process • Sanctions • Appeal • 7 business days from date of incident to conduct hearing • Order in the Court • IDOC offered training • DHB process • DHB forms

  32. Who do I contact for…? Medical Emergencies & Escapes • Katelyn Staggs, CTP Coordinator KStaggs1@idoc.in.gov • Liz Darlage, Assistant Director EDarlage@idoc.in.gov 2 hours

  33. For all other CTP related matters... DOC CTP E-mail CTPCoordinatorsNotifications@idoc.in.gov

  34. Research IDOC Community Corrections Division

  35. Section 4: Statistical Reporting 4-1: Statistical Reporting Overview 4-2: Community Corrections Quarterly Report and Resource Manual 4-3: 1006 Quarterly Report and Resource Manual 4-4: Monthly Snapshot 4-5: Syncplicity

  36. Research - Next Steps • Annual Report • Data cleaning • Trainings/Webinars

  37. Angie Estes Research Director AEstes2@idoc.IN.gov Contact Information Research

  38. Training IDOC Community Corrections Division

  39. Procedural Bulletin 3-4 https://www.in.gov/idoc/2320.htm To provide grant funded entities with foundational training related to community supervision and evidence-based practices.

  40. Jenna Morrow Training Director jmorrow@idoc.IN.gov Brianna Newton, Training Officer bnewton1@idoc.IN.gov Melody Boone, Training Officer Christina Nielson, Training Officer Aaron Staggs, Training Officer Contact Information Training Division

  41. Training and the Future Training Certifications and Calendar Rollout Increased Class Offerings & Availability E- Learning and Webinars Curriculum Development and Expansion

  42. Training Certifications and Calendar Rollout • IDOC Training Staff and Program Directors attending Evidence Based Practices Classes and Instructor Training Carey Guides and Bits EBP Supervisors Briefcase Carey Group Continuous Quality Improvement • Visit the IDOC website to view the Training Calendar: https://www.in.gov/idoc/files/2018%20Divion%20Training%20Calendar%206-12.pdf

  43. Carey Guides & BITS Licensing As of the end of May 2018, over half of the available licenses have been issued to community corrections staff. -378 Carey Guides licenses assigned -401 BITS licenses assigned Out of the assigned licenses, there are 100 staff members who have not utilized the resource. Their accounts are “uninitiated”. -Staff turnover and Carey Guides & BITS licensing.

  44. Carey Guides & BITS Licensing For any questions or concerns regarding licensing, please contact; Brie Newton, Training Officer bnewton1@idoc.in.gov

  45. Increased Class Offerings & Availability - Primary • Motivational Interviewing (MI) • Carey Group’s BITs & Guides—licenses provided upon completion of training with Indiana Department of Correction (IDOC) Community Corrections Division or with Indiana Office of Court Services (IOCS) • Order in the Court • Community Transition Program (CTP) • Field Safety Training • Thinking for a Change (T4C) • PREA (Prison Rape Elimination Act) • Carey Group Publishing Continuous Quality Improvement (CQI) Training and Action Planning • Presentation Skills • Case Management • Carey Group Publishing Evidence-Based Practices (EBP) BriefCASE

  46. Increased Class Offerings & Availability - Secondary • Criminal Manipulation • Trauma Informed Care • CPR/AED/ First Aid • Report Writing • Calming the Storm • Personal Protection • Security Skills

  47. E-Learning and Webinars

  48. Curriculum Development & Expansion • Review past training locations • Review needed training locations • Identify Train the Trainers in the State • Increase collaborations • Research new opportunities/courses for training

More Related