Transforming AACR2: Using the revised rules in Chapters 9 and 12

1. Transforming AACR2:Using the revised rules in Chapters 9 and 12 NASIG June 22, 2002 Williamsburg, VA Les Hawkins and Jean Hirons, Library of Congress

2. Acknowledgements:Steve Miller (University of Wisconsin --integrating resources andRegina Reynolds (LC) --major/minor changes

3. Status: Rules, etc. • AACR 2002 amendments due August or later • LC plans to implement Dec. 1 • LCRIs will be published this summer • CCM will be pub. on Desktop mid-Nov. • CEG update will be issued by end of year

4. Status: MARC 21 • Major MARC changes (leader (Code i) and 260): not before mid-2003 • Fields 022, 222, 310, 321, 362 may be implemented for books (code m) format in 2002 by OCLC (already in RLIN) • PCC is asking OCLC & RLIN to implement other 008/006 coding for use prior to code i

5. Outline of training • Highlights • Part 1. Concepts, definitions, and sources • Part 2. Description of integrating resources • BREAK • Part 3. Description of serials • Part 4. Major/minor changes

6. Highlights: Chapter 9 • Called: Electronic Resources • Sources of information broadened (entire resource) • Electronic resources in GMD • Use of conventional terms in SMD (CD-ROM)

7. Highlights: Chapter 12 • Called Continuing Resources • Covers rules for serials and integrating resources • Rules include provisions for and examples of electronic resources • Rules are more complete • Include former RIs/CONSER practice • More recognition of cataloging from complete work • Each area ends with a rule for changes in that area

8. Highlights: Other areas • New and revised definitions in glossary • Major/minor title change and other rules in Chapter 21 • Some rules added/revised in Chapter 1

9. Highlights: Serials • Some finite resources can be cataloged as serials • Descriptive rules include more provisions for minor changes over time and allow more flexibility • Fewer new records due to title changes

10. Highlights: Integrating resources • First time rules have been included for loose-leafs, Web sites, databases • Entry convention of latest or “integrated entry” will be applied (changes made to one record) • Cataloging will be more serial-like (e.g., use of < >, v., serial fields)

11. Part 1. Concepts, Definitions, Sources

12. Conceptual Categories Bibliographic Resources Finite Resources Continuing Resources Finite Integrating Resources Continuing Inte-grating Resources Monographs Serials

13. Bibliographic Resource • An expression or manifestation of a work or an item that forms the basis for bibliographic description. • A bibliographic resource may be tangible or intangible.

14. Finite and Continuing • Finite Resource: • No formal definition; by implication the opposite of “continuing”: • A bibliographic resource issued once or over time with a predetermined conclusion (completedwithin a finite number of parts or iterations). • Includes monographs and finite integrating resources. • Continuing Resource: • A bibliographic resource issued over time with no predetermined conclusion. • Includes serials and ongoing integrating resources.

15. Monograph and Serial • Monograph: • A bibliographic resource that is complete in one part or intended to be completed in a finite number of parts. • Serial: • A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. • Examples include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

16. A serial is: “A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predeterminedconclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.”

17. Serial definition • What do we mean by: • Discrete? • Separate parts/issues • Usually? • Unnumbered series or first issue not designated • No predetermined conclusion • No obvious finiteness

19. An Integrating Resource is: • A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. • Integrating resources can be either finite or continuing. • Examples include updating loose-leafs and updating Web sites. • Iteration: An instance of an integrating resource, either as first published or after it has been updated.

20. Three Major Types of IRs • Updating Loose-leaf • A bibliographic resource that consists of a base volume(s) updated by separate pages, which are inserted, removed, and/or substituted. • Updating Database • A database is a collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. • Updating Web Site • A Web site that is updated, but does not fit into one of the other Type of Continuing Resource categories. Definitions from: MARC 21 Format for Bibliographic Data, 008 – Serials p. 8 (character position 21: Type of Continuing Resource).

21. Updating Loose-Leaf

22. Updating Database

23. Updating Web Site

24. Continuing and Finite IRs • Continuing integrating resource: • Issued over time in a series of iterations with no predetermined conclusion. • Most integrating resources are continuing. • Finite integrating resource: • Issued over time with a predetermined conclusion; intended to be completed in a finite number of iterations.

25. Finite Updating Web Site http://www.uwlax.edu/murphylibrary/waal2001/postconf.htm

26. Finite resources

27. Scope of Chapter 12 (12.0A) • Chapter 12 covers rules for all continuing resources, whether successive or integrating • Rules also cover the following categories of finite resources: • Publications of limited-duration events • Reprints of serials • Finite integrating resources

28. Publications of limited-duration events • “Resources that exhibit the characteristics of serials, such as successive issues, numbering, and frequency, but whose duration is limited” • Function similarly to serials, content or scope is not predetermined • Coverage of events over time • Unlike multi-part monographs where the scope of the material is fixed • Multi-parts issued in separate volumes- material can’t be contained in a single volume

29. Limited duration examples • Regular reports of a limited-term project • Annual report of a commission that will exist only for a limited time • Newsletters from a non recurring event • Working papers from a single conference

30. What is a Serial/What is an Integrating Resource?LCRI 1.0A

31. Scope: LCRI 1.0A • This RI is still under discussion • LC is working on various categories of electronic resources to decide which should be serials or integrating resources • E.g., Cumulative CD-ROMs, E-journals that only have one issue, etc. • Stay tuned!

32. Sources of information and entry conventions

33. Sources of information 12.0B • Three separate rules for: • Basis of description 12.0B1 • Chief source of information 12.0B2 • Prescribed sources of information 12.0B3

34. Basis of description: Serials 12.0B1a • Base the description on the first/earliest available issue • Prefer the first or earliest issue over a source associated with the whole serial or with a range of more than one issue or part • Includes reprints and reproductions, electronic serials

35. Basis of description: Serials • No change for print serials, first or earliest is the basis of description • For e-serials and other nonprint serials, this is a change • It clarifies that the preferred source for title is the first or earliest issue • Before this revision chapter 12 did not address which issue was basis for non-print serials

36. AACR2 organization of 12.0B1a Serials:

37. Chief source of information: Serials 12.0B2 • Printed serials: • Title page or title page substitute • Analytical title page, cover, caption, masthead, editorial pages, etc. • CD-ROMs: • Prefer the physical carrier or its labels • Online (and other non-print): • Refer to the subrule .0B in the relevant chapter

38. Chief source of informationfor a direct access e-serial • For a direct access electronic serial, prefer the physical carrier or its labels for the chief source of information (12.0B2) • Chapter 9 includes carrier/labels as one possibility; Chapter 12 says to prefer • Needed for check-in, ability to catch title changes, etc.

39. Source of title proper for online serials • The source of title proper should be the most complete presentation of title (AACR2 9.0B1) in conjunction with the first or earliest available issue (AACR2 12.0B1).

40. Prescribed sources of information 12.0B3 • Nonprint serials: refer to the appropriate subrule .0B • LCRI 12.0B3: prescribed source of numbering for non-print: whole resource

41. Basis of Description: IR12.0B1b Base the description of the following areas on the current iteration: • 1. Title and statement of responsibility. • 2. Edition. • 4. Publication, distribution, etc. • [Except Dates] • 5. Physical description. • [Not used for remote access e-resources] • 6. Series.

42. Basis of Description: IR Area based on first and/or last iterations: • 4F. Dates of publication, distribution, etc. Areas based on all iterations and any other source: • 7. Note. • 8. Standard number and terms of availability.

43. Chief Source of Information: IR 12.0B2 • Printed Resource: (loose-leaf) • Title page or t.p. substitute. • Nonprint Resource: • Follow directions of relevant chapter. • e.g., for electronic resources: Chapter 9.

44. Entry Conventions • Successive entry cataloging: Serials • New record created when entry changes • Integrated entry for integrating resources • Same record used, changes shown in appropriate fields • Same as latest entry but used for different resources

45. E-serials that do not retain earlier titles • No provision in AACR2 (removed late in the revision) • LCRI 12.0B1: • Base the description on the latest title • Treat earlier title as a note (I.e., use integrated entry convention) • If title changes subsequently and earlier title is retained, create a new record

46. Example As first cataloged: 245 00 Asian age $h [electronic resource]. After title change: 245 00 Asian age online $h [electronic resource]. 247 10 Asian age $f <Mar. 6, 2001> 547 All issues originally published with title: Asian age have been reformatted with the new title: Asian age online.

47. Example (Cont.) Subsequent change to example above:  245 00 Asian age online $h [electronic resource]. 247 10 Asian age $f <Mar. 6, 2001> 547All issues originally published with title Asian age have been reformatted with the title: Asian age online. This serial is now continued by: Asian age online journal and discussion list. 785 10 $t Asian age online journal and discussion list

48. Summary • Serials • Have discrete parts • Are described from the earliest issue • Cataloged according to successive entry conventions • Integrating resources • Parts do not remain discrete • Are described from the latest iteration • Cataloged according to integrated entry conventions