How to Ensure Email Compliance for Your Business

1. How to Ensure Email Compliance for Your Business How to Ensure Email Compliance for Your Business Out of 25 cost factors that either amplify or mitigate data breach costs, compliance failures were the top cost amplifying factor, per an IBM security analysis report. As quoted further in the report, “Organizations with a high level of compliance failures (resulting in fines, penalties, and lawsuits) experienced an average cost of a data breach of $5.65 million, compared to $3.35 million at organizations with low levels of compliance failures.” The difference is $2.3 million or 51.1%, which is huge! This goes on to show the criticality of email compliance. Email is the universal form of communication for businesses – being fast and efficient! But standard email, by design, isn’t completely private. And, many ever-evolving compliance regulations make it important – and challenging -- to keep up. Here is a quick rundown of everything there is to know about email compliance, some core regulations you should be aware of, and an exploration of important solutions to assist in achieving email compliance every time you send and receive an important message. What Exactly Is Email Compliance? What Exactly Is Email Compliance? Definitions vary. But essentially, as a business, you achieve email compliance when your email data complies with the data privacy and regulatory mandates (think GDPR, HIPAA) and industry standards (think PCI), requiring you to have policies and best practices in place, such as encryption, access controls, data retention, audit logs, and other elements. If your business does not have either or a few of the tools mentioned above, it means you might not meet the email compliance norms required in your industry. It is especially critical in industries like finance and healthcare, rife with PII (personally identifiable information) and PHI (protected health information), which are sensitive and any compliance violations can cost your business dearly. What Exactly Is Email Compliance? What Exactly Is Email Compliance? Definitions vary. But essentially, as a business, you achieve email compliance when your email data complies with the data privacy and regulatory mandates (think GDPR, HIPAA) and industry standards (think PCI), requiring you to have policies and best practices in place, such as encryption, access controls, data retention, audit logs, and other elements. If your business does not have either or a few of the tools mentioned above, it means you might not meet the email compliance norms required in your industry. It is especially critical in industries like finance and healthcare, rife with PII (personally identifiable information) and PHI (protected health information), which are sensitive and any compliance violations can cost your business dearly. For more information: https://rmail.com/learn/email-compliance