What Are Corporate Secretarial Services?

1. What Are Corporate Secretarial Services? As per the Singapore Company Law, every company must hire at least one company secretary within six months of its date of incorporation. These professionals take care of the administrative work for their company. However, it is tough work. Today, many companies outsource the task to the experienced providers of corporate secretarial services. You have to be careful in finding the right sort of services provider. Or, it is going to jeopardize your compliance and could land you in a mess. Singapore corporate secretarial services providers offer the following services: Company’s ACRA Filing • Changes in the company • Filing of Annual return • Changes in the share capital Maintain Statutory Registers • Substantial Shareholders • Company Charges • Directors, Secretaries, CEO's, and Auditors • Nominee Directors • Directors’ Interests in Shares and Debentures • Registrable Controllers • Debenture Holders • Minutes book Board Meetings • Advise directors on the meeting agenda • Circulate info and documents • Record minutes of the meeting • Prepare resolutions • Endorse copies of the minutes of the meeting

2. Annual General Meetings (AGM) • Prepare and circulate AGM notice • Prepare AGM agenda in consultation with the Chairman • Prepare and circulate financial statements like Balance Sheets • Prepare and circulate the Director’s report • Prepare and circulate Auditor’s report • Ensure the appointment of a proxy is as per company’s constitution • Ensure proper voting on the resolutions • Record minutes of AGM and getting them signed by Chairman • Ensure safe-keeping and proper use of company seal • Ensure adequate insurance cover for the company • Ensure that all of business letters, notices, and publications carry company’s name • Communicate on issues, like share transfer and allocation, dividend, AGM, and EGM with the shareholders • Advising directors on their statutory duties • Maintain transparency and accountability in the company's activities Fiduciary to Company • Protect the interests of the company as its fiduciary and not seek any secret profit while carrying out their duties • Ensure confidentiality of information and trade secrets of the company As the chief compliance officer of the company, the providers of corporate secretarial services make sure that it complies with all its regulatory obligations. They also see to it that it carries out business activities in an ethical manner and stick to its constitution and proper corporate governance while doing so.