State 4-H Record Books

1. State 4-H Record Books for Beginners

2. State Awards Program Philosophy Record Books: • Teach valuable Life Skills • Goal setting • Decision making • Record Keeping • Reporting • Summarize project work, leadership and community service activities • Share personal experiences • Provide short and long term data to share with decision-makers • Provide intrinsic and extrinsic rewards

3. Why is Project Work Important? • Good project work involves all the elements of the 4-H Recognition Model • 4-H Record books are a picture of the 4-H member’s project work. • Record books are one way to determine a member’s progress and reward them for their effort. • Through project work they develop the leadership, citizenship and life skills 4-H is about. • Projects are how we develop our members into the people we want them to be. • It is not just “for the Recordbook” It is for youth development.

4. State 4-H Awards Selection Process All 4-H Record Books and Award Applications Due in State 4-H Office All written material sorted and checked Approximately 100 project, scholarship and special award finalists participate in interviews Interview scores are combined with written material scores and state winners determined Record Books Judged Review and Score written material 18 committees 3 members on each committee Up to 10 interview finalists selected from Hall of Fame Blue Award Group Interviews Conducted Interview Committees review written materials and conduct interviews 9 committees 3 members on each committee Up to 3 finalists and 3 alternates selected per Level I & Level II project. Score of 75 or higher required 15-20 scholarship finalists selected for interview. Final number is determined by number of applicants with multiple entries. Interviews confirmed and Interview schedule completed State Winners Announced Honor Night Assembly State 4-H Roundup Counties notified by fax regarding members selected as project, scholarship or special award finalists

5. Parts of a 4-H Record Book • A folder – official Record Book Folders/covers available through National 4-H Supply • The Oklahoma Report Form • A 4-H Story – up to 6 pages • 3 pages of project pictures (up to 13 for Photography • NOTHING ELSE!

6. Locating 4-H Awards Information State 4-H Awards Handbook http://oklahoma4h.okstate.edu

7. State 4-H Website

8. State 4-H Website

9. Forms/Applications

10. Plan first – Report later Project Objectives

11. Planning • Use a road map • Project Objectives (found in Awards Handbook) • Short term goals • What is to be done this year to meet objectives • Month by Month planning • Long term goals • Scholarships/Trips • State Winner

12. Project Objectives • Are available for stand-alone and AOP projects • Reflect current focus of projects • Include appropriate technology applications • Encourage planning • Insure well-rounded project experiences • Provide standards to measure project achievement • Encourage research and civic involvement

13. State 4-H Website

14. Summary of Projects and Objectives Updated annually

15. Planning Tools on the 4-H Website

16. Using Project Objectives Planning Winning Programs

17. Planning with Members • Start with the objectives • Brainstorm activities which meet the objectives • Decide where activities should be reported • Take good notes

18. Plan the Work Hands on Experience with Planning Tools

19. Hands on Activity • Divide into small groups • Select project objectives • Brainstorm activities a 4-H member could do to address the objectives • Record ideas on newsprint • Share with the group

20. Work the Plan

21. Monthly • Keep record of project work, leadership and community service • Calendar • Project sheets from County Report Form • Spiral notebook • Whatever you will do consistently

22. At least 3 months before the due date • Prepare a rough draft of Oklahoma Report Form and Story • Compare work reported with project objectives • Leave space for work to be completed before the due date • Have someone unfamiliar with the project and/or the work read materials for clarity

23. 1 month before due date • Prepare (almost) final draft • Proofread for errors • Double check margins, font size, spacing and other disqualifications • Get local leader’s signature • Complete News Information Sheet and Interview Information Sheet

24. General Guidelines Margins • Top – 1 inch • Bottom – ½ inch • Left Side – 1 ¼ inch • Right Side – ½ inch Larger margins OK smaller DQ

25. General Guidelines Recommended Fonts Times New Roman 12 Arial 12 Courier 12 Smaller Fonts will be disqualified Discouraged Fonts Any narrow, condensed, script,or novelty fonts Use of bold-face type, underlining, italics or color OK for emphasis

26. General Guidelines Disqualifications Previous Winner in the current level – members may be named the State Winner in only one Level I, Level II project or Level III Scholarship during their 4-H Career • Anything extra – check guidelines • Too many pages • Too much space • Reduced fonts • Smaller margins • Reduced spacing • Excess photos (more than 3 pages)

27. General Guidelines Disqualifications • Member is not 14 by January 1 of current year • Member has graduated from high school and is older than 18 by January 1 of current year • Additional space or pages added to ORF • Section IA – more than 2 pages • Section IB – more than 1 page • Section II – more than 2 pages • Section III – more than 2 pages • Section IV – more than ½ page • Section V – more than ½ page • Sections IV & V – on separate pages

28. General Guidelines Disqualifications • Line spacing - less than 6 lines per inch • Font smaller than 12 point • Copier Reductions to gain space • Margins less than: • Left – 1 ¼ inch • Right – ½ inch • Top – 1 inch • Bottom – ½ inch

29. Oklahoma 4-H Report Form Designed to report facts and figures • Divided into Sections • IA – What have you done in this project? • IB – What have you learned in this project? • II – 4-H Leadership Experiences • III – 4-H Citizenship Experiences • IV – Awards in All projects • V – Non-4-H Experiences

30. Oklahoma 4-H Report Form • Sections I-A, II and III • Based on linked text boxes • Cannot go to second page until first page is full • When the end of the field is reached, no more information will be displayed

31. Oklahoma 4-H Report Form Formatting Suggestions • Use tables or graphs to illustrate repetitive activities or show time spent on project work • Use short statements to report one-time or short-term activities (include number of times or number of participants as appropriate) • Use short paragraphs to show impact of an intensive program, share details of a research project or career exploration activity • Selectively use bold type and/or color for emphasis • Be sure to show work toward each of the project’s objectives in some part of the member’s 4-H Record Book

32. Technical Hints – Reveal Formatting

33. Technical HintsShow all formatting marks

34. Oklahoma 4-H Report Form

35. Section I-A Project Work

36. Section I-A Project Work • 4-H Project Work – 15 points • Concise summary of work done as a 4-H Member in the project • Should show growth in number and complexity of activities • Other Project Work – 5 points • Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings

37. Technical Hint - Tables

38. Technical Hints - Tables

39. Technical Hints - Tables

40. Technical Hints - Tables

41. Technical Hints - Tables Creating tables in spreadsheet (excel, etc.) programs Advantages: • It is not necessary to “build” the table from scratch • The program will perform calculations (total the data) the information for you in most situations Disadvantages: • The default font is Arial 10. If the font is not changed to Times New Roman, Arial or Courier 12, the font will be too small and the book will be disqualified • The table will not automatically be sized to fit inside the text box – several adjustments may be necessary

42. Technical Hints - Columns To create columns within a textbox, (the format for the ORF) • Create a table using previous instructions • Remove lines

43. Technical Hints - Columns

44. Technical Hints - Columns

45. Technical Hints - Columns

46. Section I-B – Learning Experiences5 points • Should reflect age-appropriate knowledge and skills • Should show growth in technical expertise and skill • Generally listed in chronological order • Should relate to project objectives – some objectives can only be met by “learning”

47. Section I-B – Learning Experiences5 points

48. Section II Leadership Experiences • 4-H Leadership – 15 points • Relates directly to the project reported • Projects led, organized or assisted • 4-H visible as “lead” group/organization • Other Leadership – 5 points • Leadership in other 4-H projects • Use of 4-H Leadership skills to benefit other organizations/groups

49. Section II Leadership Experiences Use this section to report • Teaching opportunities & experiences • Details of activities organized • One on one assistance • Number reached through activities • Member’s role in Youth Adult Partnerships • Promotional Leadership • Officer responsibilities

50. Section II Leadership Experiences