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Learn tips and tools necessary for a productive work environment
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A comfortable office environment involves a lot more than just aesthetics
Address Heating and lighting • Temperature is the most common office complain • A staff member should be appointed to manage the temperature but also to work with the management company if any issues arise. • Lighting is much easier to address • Work with the design of your office to make some areas brighter and others dimmer depending on the room and its purpose • If it possible, every employee should work in a space with natural light • If not, create a public space with lots of natural light. • Research other methods of lighting rather than just fluorescent
Daily to-do list Out of more than 1,000 office workers surveyed by National Association of Professional Organizers, 82% said they feel being organized improves their performance • Always have on your desk the basics: • Notebook: It is ideal and should be your to-go-to when creating a daily to do list but also for jotting any project related notes pertaining to list • All writing materials such as ball pens, pencils, highlighters. • Post-it notes • This is key to organization and productivity! Post it notes help you stay on task and aware of your most important projects or/and of time sensitive assignments.
Keep an eye on technology • Computer hardware and peripherals should always be your number one priority because they are crucial to having an efficient office environment. • Computers are an integral part of every office! • They have become the life force of all offices and in some cases are more valuable and have replaced paper for certain roles (such as creative). • Always replace computer accessories and computers that malfunction to ensure efficiency • Ink and toner supplies • To save money, you can have a main printer synced to the entire office that only prints black and white and have another printer synced to the office manegers computer that prints color
Filling system and supplies • From file cabinets to manila folders. A well stacked file system is the key to organization. • Always have a filing system set in place for others to follow. • Literary Organizers and color coded folders are a great way to organize ongoing and/or pending projects and bills not only for your desk for also for your department.
Paper shredders • Shredders are another must! • Central to disposing of important documents so that information doesn’t land on the wrong hands • Shredders are also a great tool of disposing of documents and paper work that you do not need- so start clearing up your desk!
conclusion • According to Forbes, productivity is the combination of intelligent planning and focused efforts. This means that productivity is something you must work on a daily basis and it is something that you can always improve upon.