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An Introduction for the Client

An Introduction for the Client. AGENDA. GOVERNANCE. Federal Acquisition System Federal Acquisition Regulation (FAR) Department of Commerce Acquisition Regulation (CAR) Commerce Acquisition Manual (CAM) NOAA Acquisition Manual (NAM) www.acquisition.gov. WHAT IS PROTECH?.

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An Introduction for the Client

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  1. An Introduction for the Client

  2. AGENDA

  3. GOVERNANCE • Federal Acquisition System • Federal Acquisition Regulation (FAR) • Department of Commerce Acquisition Regulation (CAR) • Commerce Acquisition Manual (CAM) • NOAA Acquisition Manual (NAM) • www.acquisition.gov

  4. WHAT IS PROTECH? (Professional & Technical Services) • A strategic sourcing program • A suite of contracting vehicles in five separate domains • Oceans • Fisheries • Satellite • Weather • Enterprise Operations • Competed at the task order level • “Reserves” for small businesses • Mandatory for use • 3% ProTech fee-for-service

  5. PROTECH FEE FOR SERVICE • Prime Contract Management • Standardized Operating Procedures (SOPs) • Review/Edit SOW/PWS/SOO packages • Review request package to establish an RFP • Coordinate COR technical review of proposals • Prepare proposal packages for COR/source selection review Award • Validate funds to support requirements • Award Task Order • Establish Task Order Kick-Off Meeting • Establish post award log • Provide 90-120 day reminders for options/follow-ons, as needed • Evaluate Contractor’s performance via Contractor Performance Assessment Reporting System (CPARS) • Conduct contract management functions for all mods (i.e., Can include, POP extensions, additional scope of work, reduced scope of work, adjustment of funds, administrative) Fee includes access to the ProTech suite of contracts and PMO services as required

  6. PROTECH PROGRAM • The ProTech program fee will be recovered through the regular PR obligation process in C.Suite • Clients shall ensure that the appropriate ProTech object class code (26-03) appears in the PR line of accounting • The system will automatically calculate and attribute the fee to the proper account at obligation • The amount on the resulting PR will not reflect the fee, so make sure your accounts contain sufficient funds. Lack of funds will halt TO award. Program includes access to the ProTech suite of contracts, to include the following ancillary services as required:

  7. Five YR Ordering Period* Strategic Sourcing Initiative Multiple-award indefinite delivery, indefinite quantity (IDIQ) contracts, multiple award and single award Blanket Purchase Agreements (BPA), and other contract types MANDATORY for use by National Oceanic and Atmospheric Administration (NOAA) Line and Staff Offices $3B YEAR BASE with OPTIONALuse by other Department of Commerce (DOC) Bureaus ceiling 1-YEAR OPTIONS *Contracting vehicles supporting the Enterprise Operations Domain will have own specific ordering period

  8. OBJECTIVES BENEFITS • Delivery of top quality, performance-based services and solutions that meet NOAA mission requirements; • Delivery of services and solutions with a streamlined acquisition methodology; and, • Provides competitive solutions from a pool of exceptional small and large businesses. • Obtain high quality professional and technical services • Task Areas may include – • Studies, Analyses and Reports • Applied Research and Consulting • Data Collection and Surveys • Program and Project Management Develop an industrial base of partners Develop and maintain performance-based contracts Streamline/simplify procurement process by having contracts in place. Reduction in award time

  9. AUTHORIZED CLIENTS • All NOAA Line and Staff offices • Other Department of Commerce Bureaus • Decentralized ordering (regular AGO servicing division) • ProTechis not a Government-Wide Acquisition Contract (GWAC) and cannot be used by other Federal agencies.

  10. STRATEGIC SOURCING ACQUISITION DIVISION • SSAD serves as the Program Office with oversight for the execution of the ProTech contract vehicles. • The ProTech Branch within SSAD will use the ProTech Program Office and portfolio of contracts to: • Provide guidance and assistance to clients who use ProTech contracts; • Ensure that clients are aware of their responsibilities and the scope of the ProTech contracts; • Address and satisfy the needs of all participants in the acquisition process; • Maintain a level of contract and program integrity that prevents or mitigates contractual or programmatic problems and risks; and • Solicit feedback and provide continuous process improvement.

  11. EFFICIENCY & EFFECTIVENESS 005-money-bag.png Mandatory usage for NOAA, available to DOC and bureaus. Exceptions will be evaluated on a case-by-case basis. Streamline the acquisition process. • Consolidation of similar services; does not invoke • “bundling” regulatory analysis • Dollar savings of greater than 15% exceed regulatory guidance of 5% • Reduced transaction costs • Reduced Program Management costs • Reduced prices paid to vendors Spend analysis through visibility.

  12. ROLES & RESPONSIBILITIES

  13. ROLES & RESPONSIBILITIES

  14. ROLES & RESPONSIBILITIES

  15. ORDERING GOVERNED BY FAR 16.505 Must provide each awardee a "fair opportunity to be considered" for each order in excess of $3,500. The fair opportunity process is not subject to protest – with exceptions. Performance-based acquisition methods must be used to the maximum extent practicable. Source selection procedures in FAR Subpart 15.3 do not apply. Simpler and more efficient process Less costly and time-consuming for both the NOAA and the contractors

  16. 1 • Only firms awarded a contract under the relevant domain will be considered for task orders under that domain. • Contracting Officer will determine relevant domain. A task order shall be created in one domain only. • Contracting Officer will determine if the fair opportunity will be limited to a set-aside or open to all firms. • Contracting Officer may use multiple methods to determine capabilities available from all firms within the domain. 2 3 4 Note: All Contracting Officers must go through the CD-570 Small Business Set-Aside Review process prior to the release of a solicitation.

  17. PROTECH TASK ORDER PROCESSING 1 2 • MULTIPHASE FAIR OPPORTUNITY • TRADITIONAL

  18. PROTECH HIGH-LEVEL CONTRACT PROCEDURES

  19. REQUEST FOR TASK ORDER PROPOSAL DEVELOPMENT 1 • At a minimum the Program Office will provide: • Appropriate Work Statement(s) (SOO/SOW/PWS) • Performance location of the work • Period of performance/deliverable schedule • Applicable performance standards • Any special regulations, including applicable Section 508 requirements or exceptions • An Independent Government Cost Estimate (IGCE) • Contractor evaluation criteria • Funded purchase request (PR) – must cite ProTech object code “26-03”

  20. TASK ORDER SOLICITATION PREPARATION 2 • TO CO • Reviews the request • Determines the application of any Fair Opportunity Exception, including SB Set-Aside • Determine the task order proposal request process approach • Traditional Process • Multiphase Process • Prepares a Task Order Solicitation

  21. ISSUANCE OF THE REQUEST FOR TASK ORDER PROPOSALS 3 • TO CO issues the request for TO proposals to the contract holders • Request shall include, at a minimum: • TO identifier number and date of proposal request • Identification of Domain customer • Work statement (i.e., SOW, SOO, or PWS) • Identification of anticipated ordering process – traditional or multiphase • Task order type and proposal due date • NOAA (contracting officer/specialist) point-of-contact information • Instructions for submission of the technical and cost/price proposal • Criteria/basis for award

  22. EVALUATION 4 The TO CO receives the offers in accordance with the request for offers. Technical and cost/price evaluations are conducted by the Government technical evaluation team designated according to the written evaluation plan as required. The TO CO will lead in any exchanges for the Government side, if needed. The TO CO, in coordination with the TO COR, shall prepare a completed award recommendation package

  23. TASK ORDER AWARD 5 The TO CO awards the task order A copy of the award and any subsequent modifications shall be forwarded to ProTech.Services@noaa.gov

  24. NOTIFICATION TO UNSUCCESSFUL OFFEROR(S) 6 After award, the TO CO shall issue notification, via email, to those offerors who did not receive the award If requested by the offeror, the TO CO should discuss with them the reasons for their non-selection. The TO CO may only discuss the reasons for non-selection. The TO CO may not discuss other contract holders’ proposals, compare contract holders’ proposals, or allow a non-selected contract holder access to the award decision documentation. For orders placed over $5.5 million, the Contracting Officer shall offer debriefings in accordance with FAR 15.506.

  25. For additional questions contact protech.services@noaa.gov For POC information visit http://www.protechservices.noaa.gov/contacts.php

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