Module 2: Review / Wrap-Up

Module 2: Review / Wrap-Up What we covered in Module 2 and how it all fits together Robert Ford Facilitator

Next 4 Weeks: The BIG Picture What is YOUR vision for achieving the UN Millennium Development Goals? Millennium Development Goals What steps will YOU take to turn your vision into reality?

What comes next? Career Goals What is YOUR vision for achieving your career goals? What steps will YOU take to turn your vision into reality?

What comes next? LifeGoals What is YOUR vision for achieving your life goals? What steps will YOU take to turn your vision into reality?

The BIG Picture One PERSON can only do so much A GROUP can do so much more A well-defined TEAM with shared goals, objectives and a plan can do the most

Ground Rules • Honor your commitments • Listen actively -- respect others when they are talking. • Do not be afraid to respectfully challenge one another by asking questions, but refrain from personal attacks -- focus on ideas. • Participate to the fullest of your ability -- community growth depends on the inclusion of every individual voice. • The goal is not to agree -- it is to gain a deeper understanding. • Be conscious of body language and nonverbal responses -- they can be as disrespectful as words. • You are responsible for making sure that you understand the topic. If you’re not sure, ask.

What does success look like? My Goals By the end of this module, my goals are to have: • Challenged you • Stretched you • Taught you • Learned from you • Got to know you all better • Seen you grow as leaders Your Goals

Make this module your own This is your module. Tell me what else you’d like me to cover

World Academy Toolkit WAFW My goal has been to add to your World Academy Toolkit. How did I do?

Module 2 - Overview • Project PlannerThe WHO, WHAT, WHEN, HOW and WHY of designing a project • What’s The What?Generating new project ideas and improving / expanding existing projects • Creating Teams and Forming WorkgroupsForming, Storming, Norming and Performing

Project Planner Timeframe& Resources 1 WHO?WHAT?WHEN? 8 2 WHY? Vision Scope 7 3 StatementOf Purpose Product & Outcomes 6 4 HOW? 5 ObstaclesTo Overcome SimpleAction Plan Project Planner is an important tool to help you organize your thoughts in designing a project Keys To Success

Putting It All Together • Think of this document as a map that shows you where you want to go, and how you’re going to get there. • This should be a living document. Remind yourself to update it as you learn more. • Tip: Don’t start at the top and work to the bottom. Your vision and statement of purpose (the WHY) will be easier to complete if you’ve already thought about the WHO, WHAT, WHEN and HOW.

Project Evaluation Evaluate each short-listed idea against each criterion, scoring on a scale of 1 to 10 Selection Criterion #1 Selection Criterion #2 Selection Criterion #3 Selection Criterion #4 Selection Criterion #5 ✔✔ Idea A 25/50 6 3 5 4 7 Idea B ✔✔ Idea C ✔✔ 4 8 3 9 6 30/50 Idea D ✔ 8 7 3 8 7 Idea E ✔✖ 33/50 Idea F ✔ Idea G ✔ ✔✔ Idea H 4 6 6 10 9 35/50 Idea H is selected, even though it didn’t have the most votes to begin with.

The Promise Of Teamwork Creates participation & involvement Distributes the workload Reinforces individual capabilities Improves decision making Inclusive of others Promotes diversity of ideas

Reality doesn’t always match expectations Personalityclashes Confusion over direction Who’s the boss? Ineffective communications Everything is a priority Stuck in reactive mode

Helping New Teams Perform Effectively

Team Charter • A team charter clarifies team direction while establishing boundaries. • It should include the following sections: • Team Purpose • Duration and Time Commitment • Scope • Members • Desired End Result(s) • Supporting Resources • Reporting Plan • Deliverables See examples of Team Charters at: http://bitly.com/bundles/fordrm/1

Module 2 - Overview • Personality TypesUnderstanding personality types: How people see the world and make decisions differently • What’s The What?Generating new project ideas and improving / expanding existing projects • Creating Teams and Forming WorkgroupsForming, Storming, Norming and Performing

Perception and decision-making

What type are you? As we learn about each dimension, write down what you think your preferences are

16 Personality Types

Module 2 - Overview • Personality TypesUnderstanding personality types: How people see the world and make decisions differently • Meeting, Meetings, MeetingsPlanning, running and reviewing meetings: How to make your meetings more effective. • Time ManagementTools and tips to help you manage your time more effectively

Steps to an Effective Meeting • Follow the agenda • Record group thinking • Practice good meeting behaviors • Enact meeting roles • Identify next steps • Note benefits and concerns • Evaluate effectiveness • Circulate meeting summary • Follow up on next steps • Incorporate benefits and concerns into next meeting plan • Establish the need (why) • Set a clear agenda (what and how) • Arrange logistics (where and when) • Define roles and responsibilities (who) • Pre-position key contributions • Identify and overcome barriers

75% How should you allocate your time? 20% ? ? ? ? 5% Planning Planning Doing Reviewing Planning should take the most effort in order to maximize the effectiveness of the meeting

Meeting evaluation checklist Yes __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ No __________ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ Activity • Was an agenda sent out ahead of time with minutes and any pre-reading? • Were objectives clear? • Were handouts and meeting aides prepared in advance? • Was the meeting room set up properly? • Did the meeting start on time? • Was the agenda followed? • Did participants understand what was expected of them during the meeting? • Did the meeting end on time? • Was there good participation in the meeting? • Were meeting roles followed? • Was the meeting summarized? • Were participants’ problems, concerns, and needs sought? • Were decisions made or action items assigned to resolve problems? • Were commitments asked for and made and documented? • Were follow-up reporting times established? • Did meeting leader practice good interpersonal skills: active listening, paraphrasing, and recognizing non-verbals

Module 2 - Overview • Personality TypesUnderstanding personality types: How people see the world and make decisions differently • Meeting, Meetings, MeetingsPlanning, running and reviewing meetings: How to make your meetings more effective. • Time ManagementTools and tips to help you manage your time more effectively

What keeps students awake at night? Handling Stress and Anxiety Procrastination Trouble handling money wisely Feeling better about my body and how I look Confusion about my academic major and / or career Feeling more self-confident Feeling depressed Fearing that I will be a failure Learning to express my opinions and feelings honestly and directly Knowing what to do to help a friend with a serious problem Developing time management skills will help you manage many of this challenges

Time Management Basics Set specific and definable goals for yourself. Create a calendar that reflects your academic schedule. Create a weekly schedule that shows all activities that you are responsible for. Create a daily ‘To Do’ list.

Semester Calendar • This provides an overview of the semester. • Add all significant events /due dates: • Papers • Exams • Presentations • Organizational Meetings • Job / Internship Interviews This allows you to see all deadlines in one place. It also identifies ‘crunch times’, allowing you to plan ahead.

Weekly Schedule • Drill the schedule down some by creating a schedule that reflects all weekly activities : • class times, meetings, standing appointments • eating, sleeping, exercising • work, organizations, volunteer activities • family time, social time

Daily ‘To Do’ list Create a to-do list for each day. This list should ideally be created the night before so that there is no doubt about how the following day should take shape. • List all of the tasks that you’d like to complete • Prioritize those that are important, not just urgent • (e.g., A = things that must be done today, B = things that must be done, but not necessarily today, C = things that need to be done soon) • Estimate how long each task will take • Based on free time available, identify which tasks you plan to accomplish • Work toward that plan • Reward yourself when you meet or beat your goal

4 Quadrant ‘To Do’ List • Critical and due soon • When you start your day, these are the tasks that you focus on first. • IMPORTANT + NOT URGENT • Once you’ve completed the first category, start working on these tasks • Not critical • These are things you should explicitly avoid to do whenever possible(i.e. delegate, defer, delete) • Uncategorized • This is your traditional to do list. The difference is, they move to “do-now” status only when the items are actually important.

Work-life balance 只有工作没有娱乐，因此将杰克逼成了疯子。只有工作没有娱乐，因此将杰克逼成了疯子。只有工作没有娱乐，因此将杰克逼成了疯子。只有工作没有娱乐，因此将杰克逼成了疯子。只有工作没有娱乐，因此将杰克逼成了疯子。只有工作没有娱乐，因此将杰克逼成了疯子。只有工作没有娱乐，因此将杰克逼成了疯子。只有工作没有娱乐，因此将杰克逼成了疯子。

Module 2 - Overview • Decision MakingSaying Yes, Saying No & Holding Your Course • Help Wanted: Project Advisors & MentorsSeeking guidance and support from others: Identifying what you need, where to find it, and how to make it successful.

Why do we often find it hard to say…

How do we make better decisions? Determine the information you need to make a decision, and get access to it

Simple ways to say no “No, I can’t.” Often the simplest option is the best option – Just say no.

Module 2 - Overview • Decision MakingSaying Yes, Saying No & Holding Your Course • Help Wanted: Project Advisors & MentorsSeeking guidance and support from others: Identifying what you need, where to find it, and how to make it successful.

How project advisors / mentors can help you • Project Advisors / Mentors can: • Inspire learning and creativity • Assist with overcoming barriers & offer resources • Be a positive role model • Demonstrate behaviors that support success • Serve as an advocate

How project advisors / mentors can help you • Project Advisors / Mentors can: • Encourage exploration • Encourage personal growth - don’t fix • Champion skills andsuccesses • Provide a safe environment • Offer guidance • Promotes respect for others

Be clear on what you want • Explain what type of relationship you're looking for: • Type of advice/feedback you are hoping to receive • How often you hope to interact (e.g. one a quarter, every month, ad-hoc, etc.) • How you will interact (face to face, email, Skype, phone, etc.) Many people are happy to be advisors / mentors but are also very busy people. Clearly explaining what kind of relationship you’d like helps them decide.

Listen to how they respond • Listen and adapt to their response • Very likely this person will be happy to be your mentor but may counter with frequency of communication • Just go with it

What if they say NO? • Don’t expect a YES response and don’t take it personally. You would have given your best shot. • If the person cannot fit it in their schedule, then it won’t work anyway. • Think of it as practice. Distill what you learn, and be better prepared to ask your next potential advisor / mentor.

Show your appreciation • Never let your project advisor / mentor feel taken for granted! • Supply feedback. If your mentor suggested something that really worked out for you, report back. • People love hearing about their part in a success story.

You don’t have to stop at one • You’re allowed to have more than one project advisor / mentor • Choose different mentors for different facets of your professional (and even personal) life.

ANY QUESTIONS

Module 2: Review / Wrap-Up