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Project Planner

World Academy for the Future of Women Advanced Academy 2012/13 - Module 2 Facilitator: Robert Ford The WHO, WHAT, WHEN, HOW and WHY of designing a project.

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Project Planner

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  1. Project Planner The WHO, WHAT, WHEN, HOW and WHY of designing a project Robert Ford World Academy Facilitator

  2. Project Planner Timeframe& Resources 1 WHO?WHAT?WHEN? 8 2 WHY? Vision Scope 7 3 StatementOf Purpose Product & Outcomes 6 4 HOW? 5 ObstaclesTo Overcome SimpleAction Plan Project Planner is an important tool to help you organize your thoughts in designing a project Keys To Success

  3. Who? What? When? Timeframe& Resources 1 8 2 • Step 1: Set timeframe and identify resources • Your project will probably need to be completed within the academic year (~Sept through May) • Reach out to other students and families on campus • Don’t forget local companies and NGOs Scope Vision 7 3 Header StatementOf Purpose Product & Outcomes 6 4 5 SimpleAction Plan ObstaclesTo Overcome Keys To Success

  4. Who? What? When? Timeframe& Resources 1 8 2 • Step 2: Determine what can be achieved • Make sure your project idea is something you can do within your timeframe and resources • As an example, cure cancer is too big of a task to be completed in nine months • Bring this to a smaller scale – e.g. contribute towards the cure of cancer – something that can be done Scope Vision 7 3 Header StatementOf Purpose Product & Outcomes 6 4 5 SimpleAction Plan ObstaclesTo Overcome Keys To Success

  5. Who? What? When? Timeframe& Resources 1 8 2 • Step 3: Select your product and outcomes • State what is it is that you are trying to accomplish • Keep it simple • Narrow your choices down to one or two ideas • You should be able to explain your goal in one or two sentences Scope Vision 7 3 Header StatementOf Purpose Product & Outcomes 6 4 5 SimpleAction Plan ObstaclesTo Overcome Keys To Success

  6. How? Timeframe& Resources 1 8 2 • Step 4: Create your Step-by-Step Plan • Think in large pieces while keeping it simple • Identify three or four BIG objectives • Each objective should have one to three steps to reach that objective Scope Vision 7 3 Header StatementOf Purpose Product & Outcomes 6 4 5 SimpleAction Plan ObstaclesTo Overcome Keys To Success

  7. How? Timeframe& Resources 1 8 2 • Step 5: Identify 3 Keys to Success • List 3 main keys to assure your success • What/who will help you most? • Step 6: Identify 3 Main Obstacles • What are the three main hurdles you need to overcome for success? • What might block you? Scope Vision 7 3 Header StatementOf Purpose Product & Outcomes 6 4 5 SimpleAction Plan ObstaclesTo Overcome - 8 - Keys To Success

  8. Why? Timeframe& Resources 1 • Step 7: Statement of Purpose • Write two or three powerful and compelling sentences that summarize your project • Step 8: Vision • Reduce your Statement of Purpose to 3 to 10 words • What are the most powerful words to describe your project? • Is it compelling and important to the community and country? How about globally? • Will your project motivate others to join you? 8 2 Scope Vision 7 3 Header StatementOf Purpose Product & Outcomes 6 4 5 SimpleAction Plan ObstaclesTo Overcome - 9 - Keys To Success

  9. Putting It All Together • Think of this document as a map that shows you where you want to go, and how you’re going to get there. • This should be a living document. Remind yourself to update it as you learn more. • Tip: Don’t start at the top and work to the bottom. Your vision and statement of purpose (the WHY) will be easier to complete if you’ve already thought about the WHO, WHAT, WHEN and HOW.

  10. Summary • Project Planner is a powerful yet simple tool to help you frame your projects and plan for obstacles down the road • It guides you in organizing your thoughts and can be used for any project you’ll encounter in the future – not just those related to the World Academy • This tool and methodology gives you strong execution skills and builds on the leadership skills you’ll need to be an effective Leader Robert Ford mail@robertford.us www/linkedin.com/in/fordrm www.facebook.com/RobertMFord Fordrm 2653462978

  11. Appendix – Not for Presentation

  12. Large group • Ask for students to volunteer ideas. Teacher/instructor will take these ideas and mold into the Project Planner and walk the group through these steps. • Encourage BIG IDEAS – sure cleaning up the local park is a great activity, but have them think big. End hunger in Africa – show that even a seemingly unachievable idea can be broken into an actionable plan • Break into Small groups • Each group will draw one proposed service project out of a hat • The team will design the project based on the Project Planner tool • Each team will present their project in the large group (time permitting) Project Planner Training Exercises Project Rocket Training Module v4.pptx - 13 -

  13. Project Planner Checklist • Think BIG – Define Your Passion • Learn From Others • Get Started – Name Your Project • Create A Simple Action Plan • Build Your Team – You Can’t Do It Alone • Three Keys To Success – Three Main Obstacles To Overcome

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