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30 Criteria for an Effective Team Meeting

Most professionals waste almost 3.8 hours a week on unproductive, poorly prepared meetings. We need a solution. Weekdone (https://weekdone.com) built a fun free interactive meeting assistant Team Meeting Checklist (http://teammeetingchecklist.com) that helps save time and increase focus on these time consuming meetings. Learn more at https://weekdone.com

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30 Criteria for an Effective Team Meeting

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  1. 30 Criteria for an Effective Team Meeting People spend 3.8 hours a week on unproductive meetings. To waste no-ones time, follow these 30 proven criterias of an effective meeting. Visit http://teammeetingchecklist.com

  2. Before the team meeting: • Define the objective • Determine participants • Set meeting time & location • Prepare & distribute agenda • Distribute all other background material • Prep the room ? ? ? ? ?

  3. During the team meeting: ? • Start on time • Establish ground rules • Review meeting agenda • Clarify the purpose • Put agenda on a screen • Follow the agenda • Discuss 1 topic at a time ? ☼

  4. During the team meeting: ? • Discuss 1 person at a time • Keep discussions relevant • Wrap-up each agenda item • Follow time-schedule • Give everyone a chance to speak • Use open-ended questions ? ?

  5. Outcome of the team meeting • Make progress toward the objective • Summarize important discussions • Document assigned tasks and deadlines • Announce details for the next meeting • End on time • Make sure everyone knows the next step

  6. After the team meeting ? • Send a follow-up memo within 24 hours ? • Follow-up the delegation decisions • Put unfinished business up for next meeting ?

  7. Find the meeting checklist online! Check if your team meeting meets the requirements. Notify others and commit to productive team meetings. Go to http://teammeetingchecklist.com

  8. Weekdone.com - rethink meetings To make your team collaborate efficiently and save time from unproductive team meetings check out https://weekdone.com/teammeeting

  9. References 1. Meeting Analysis - Findings from Research and Practice by Nicholas C. Romano, Jr. and Jay F. Nunamaker, Jr. 2001 [http://www.okstate.edu/ceat/msetm/courses/etm5221/Week%201%20Challenges/Meeting%20Analysis% 20Findings%20from%20Research%20and%20Practice.pdf] 2. Perceived Meeting Effectiveness: The Role of Design Characteristics by Desmond J. Leach, Steven G. Rogelberg, Peter B. Warr, Jennifer L. Burnfield, 2009. [http://link.springer.com/article/10.1007%2Fs10869-009-9092-6] 3. Learning Today Leading Tomorrow - Developing Leadership Potential, 2005 [http://www.itcarlow.ie/public/userfiles/files/Effective%20meetings%20.pdf] 4. Holden Leadership Center - Running Effective Meetings [http://leadership.uoregon.edu/resources/exercises_tips/skills/running_effective_meetings] 5. MeetingKing - Checklist for Productive and Effective Meetings [http://meetingking.com/checklist-for-effective-and-productive-meetings/] 6. Community Tool Box - Conducting Effective Meetings [http://ctb.ku.edu/en/table-of-contents/leadership/group-facilitation/main] 7. Meetings Matter: Effects of Team Meetings on Team and Organizational Success by Simone Kauffeld and Nale Lehmann-Willenbrock 2012 [http://sgr.sagepub.com/content/43/2/130.abstract] 8. “How to Make Meetings Work,” by Michael Doyle and David Straus

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