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i Track R E d

i Track R E d. Formal Letters Informal or formal language Plan, draft and edit formal letters Using a thesaurus to improve writing. What do you know about writing formal letters? . Write a short phrase. Formal Letters Part One. Objectives:

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i Track R E d

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  1. iTrackR Ed Formal Letters Informal or formal language Plan, draft and edit formal letters Using a thesaurus to improve writing

  2. What do you know about writing formal letters? Write a short phrase

  3. Formal Letters Part One Objectives: Reading: To identify the differences between formal and informal English Writing: To produce first draft letter To use a thesaurus to improve vocabulary

  4. Formal Letters Part One You need to be able to understand and produce different types of texts that either: inform, instruct, persuadeor describe something. The following session has been designed to help you to develop your independent study skills, Functional English writing content and to set your own goals and targets through self assessment. Persuasive texts really want you to DO something (eBay) Informative texts really want to TELL you about something or to ADVISE (inform parent) Instructive texts want to tell you HOW to do something (set up PC) Descriptive texts want you to picture what they are describing (holiday postcard)

  5. If your purpose is important and you do not know the reader very well, you usually write in formal English. Understanding Informal and Formal Language If your purpose is not important and you do know your reader well, you usually write in informal English. When you write a formal letter, you don’t only have to make sure it looks right. You have to use the right type of language as well. A formal letter needs to give the information you want to give in the clearest way, using formal language. Is this formal or informal language? ndsme }xx sn! I mizd u vry mch, I cwtcu 2nite.

  6. In pairs, list items from Box A into either formal or informal columns. Box A College application form Letter to college requesting course information Email to a friend Letter to your local MP Holiday postcard to friend Email complaining to local council about recycling Note to neighbour Text message to parent/guardian Text message to teacher Memo to all staff Letter cancelling subscription, ie gym membership

  7. Formal letters “I can just make a call on my mobile. Why write a letter?” • Writing a letter is often better than making a phone call because:

  8. Formal letters For your FS English writing assessment, you may be asked to write a formal letter on general topic that will not necessarily be linked to your vocational area. It could be any topic. The assessment for writing letters follow a strict set of rules, which are described in the following slides.

  9. How not to write a formal letter 1 mistakes way sutton surry sm1 1bx hello sir I see this job advertised for bar staff in your pub. I have put my applications form and CV in the envelope. I has very good people skills and hope to here from you soon shorty. Yours sincerely I D Know In pairs, list the errors in the letter above.

  10. Formal Letter Layout

  11. Stage 1 – Plan your letter Plan your letter by using a either a mind map or bullet points; write the main topics and arrange them under headings. This will help me to organise ideas, where I can plan what I want to say in my letter. Don’t jump in and get all those ideas onto one page, make a plan first or you could end up in a muddle.

  12. Stage 1 – Plan your letter When you are making your plan, you do not need to write in full sentences.

  13. Don’t worry about it being perfect just yet, just have a go at writing a first attempt. Stage 2 – first draft • Once you have done your planning you are ready to start writing, using your notes to begin your first draft. • Make sure the first sentence of each paragraph contains the most important point. • Organise your letter so that each paragraph covers a different point in your list. Remember to use effective adjectives and verbs.

  14. Using a thesaurus Don’t repeat the same word, over, over and over again. Try using a ‘thesaurus’ to help you vary your vocabulary. A thesaurus book looks like a dictionary with the words placed in alphabetical order, you look up the word and it has a list of synonyms next to it. Niceadj. Agreeable, attractive, charming, delicate, delightful, fine, good, lovely, pleasant, polite. Synonyms are words with similar meanings.

  15. Using a thesaurus If you are using a PC follow the instructions below to access the ‘thesaurus’ to help you vary your vocabulary. Firstly, place the cursor over the word you would like to change and right click. Secondly, click on ‘synonyms’ and a list of alternatives will be given. Finally, click on the selected word, which will replace the original word in your document

  16. Read sentence by sentence, making sure that each line makes sense. You may find that some sections are unnecessary and can be deleted, while you may find that other sections will require a bit more text. Stage 3 - Redrafting • Tick where you have covered a point in the bullet point list. • Tick where the order of paragraphs follow each other in logical order.

  17. Hlleo I am wtrinig you tihscvoerltteerbceusaeiralelywnattihs job. I'm a good wroekr and can tpyevreyradealbepaeprs. Smoetmiesi do mix up the mdidleltteersthugoh.Tahnks for yuorcnosdireaiton. Hpoe to haer form you soon shorty. Stage 4 - Proofreading • Notice how you can read the whole thing even though most of the words are spelled wrong? If you proofread your own work it is easy to read what you think is there rather than what you have actually written. Remember

  18. Mistakes to avoid ...... Remember: that a formal letter needs at least three paragraphs! All sentences begin with a capital letter and end with a full stop. Think about them when you write… particularly the word ‘I’. Ensure that you have used a capital for the pronoun ‘I’ Miss Marks The Examiner Plan and draft writing (Wt/L1.1) Present information in a logical sequence (Wt/L1.3) Use language suitable for purpose and audience (Wt/L1.4) Proof-read and redraft writing for accuracy and meaning (Wt/L1.6)

  19. Formal Letters Independent Study choose your task from “complaints” section “Formal Letters Part I” Workbook

  20. Home Improvement How can your partner’s letter be improved? Why would your changes be an improvement?

  21. Goal Setting Set own goals by creating a chart showing: What I know about the topic... What I want to know... What I have learnt...

  22. Plenary & Self Assessment Review learning objectives: Reading: Were you able to identify the differences between formal and informal English? Writing: Were you able to plan and draft a formal letter? Did you use a thesaurus to vary your vocabulary? Did you complete your goal setting chart?

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