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Administrative Review. Reinvention Goals. The Healthy, Hunger-Free Kids Act of 2010 calls for a more effective and efficient review process: Consolidate the Administrative Review processes
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Reinvention Goals • The Healthy, Hunger-Free Kids Act of 2010 calls for a more effective and efficient review process: Consolidate the Administrative Review processes • Incorporate school breakfast, the new meal pattern and dietary specifications, and the 6-cent performance-based reimbursement • Implement a 3-year review cycle • Provide for offsite monitoring approaches • Provide effective training and ongoing technical assistance
New Administrative Review Structure • 5 Monitoring Sections • Access and Reimbursement (PS1) • Nutritional Quality/Meal Pattern (PS2) • Resource Management (General Area) • General Program Compliance (General Areas) • Other Federal Program Reviews (General Areas) • Several Modules within each Section • Pre-Visit and On-Site Visit Materials
Most Notable Changes(Certification and Benefit Issuance) Free and Reduced Eligibility Review: SFA LEVEL Two Part Review Process: Off-Site Assessment Tool On-Site Assessment Tool SFA Level Sample of All F&RP Eligible Students at SFA
Verification Administrative Review Performance Standard 1 General Area • Certification & Benefit Issuance • Verified Application Included • Verification Process Accuracy • Verification Reporting • Verified Application Sample
Most Notable Changes(Verification) Free and Reduced Eligibility Review: SFA LEVEL Two Part Review Process: Off-Site Assessment Tool On-Site Assessment Tool SFA Level Sample of Verified Applications General Areas Section: No Fiscal Action **unless verified application is part of Certification/Benefit Issuance Review
Meal Access and Reimbursement Summary • No longer limited to selected sites • Encourage use of a statically valid sample selected from benefit issuance list(s) across all SFA sites or a review of all applications
Meal Pattern & Nutritional Quality • Meal Components & Quantities • Offer versus Serve • Dietary Specs & Nutrient Analysis
Performance Standard 2 Performance Standard 1 Meal Components Critical Areas Administrative Review OVS Performance Standard 2 General Areas Dietary Specifications
Dietary Specs/Nutrient Analysis • Select school for nutrient analysis using risk-based site selection tool option that drives in-depth menu review to most at-risk site • An in-depth menu review for site deemed highest at risk by tool • In-depth menu review options include a nutrient analysis or a application of a dietary assessment tool which may or may not result in a nutrient analysis
Meal Pattern & Nutritional Quality: Summary of New Approach • Meal components and quantities assessed at all reviewed sites • Menu/production record review • Meal observation • Evaluate Offer vs. Serve implementation • Nutrient analysis for each menu type only required at high-risk sites
Resource Management • SFAs will complete pre-visit questions on the following resource management elements: • Maintenance of the Nonprofit School Food Service Account • Paid lunch equity • Revenue from Non-program foods • Indirect costs • USDA Foods
Resource Management – Review Process ≥3 risk on off-site assessment will determine comprehensive review SFA Off-Site Assessment State Agency Risk Assessment Review Approach Technical Assistance & Corrective Action Comprehensive Review
Resource Management: Summary of New Approach • A pre-visit risk indicator will indicate which SFA’s need a more comprehensive review of: • Resource Management • Nonprofit School Food Service Account • Paid Lunch Equity • Revenue from Non-program Foods • Indirect Costs • USDA Foods • Documentation will be required to be sent to the SA by the SFA prior to the Administrative Review.
General Areas 9 Modules • Civil Rights • SFA On-Site Monitoring • Local Wellness Policy • Competitive Foods • Water • Food Safety • SBP and SFSP Outreach • Reporting and Recordkeeping
Overview of General Program Compliance • CRE Approach (Previous) • Monitored on-site during the course of the review OR • Not part of the CRE process • New Approach • Mix of off-site and on-site responsibilities • Some exclusively off-site/Some exclusively on-site • Some reviews with a combination of both
General Program Compliance: Summary of New Approach • Civil Rights – Pre-visit questionnaire and on-site • SFA On-site Monitoring – Off-site and On-site • Local Wellness Policy – Pre-visit questionnaire/off-site/compliance through technical assistance • Competitive Foods – On-site day of review/FMNV availability/ More restrictive monitoring allowed • Water – On Site only • Food Safety – Pre-visit review and on-site • SBP&SFSP Outreach – Pre-visit questionnaire • Reporting & Recordkeeping – Off site • Procurement – Stand alone
Other Federal Program Reviews 4 Modules • Afterschool Care Snack Program • Seamless Summer Option • Fresh Fruit and Vegetable Program • Special Milk Program
Seamless Summer • Off-Site and On-site Activities • Conducted in summer before or after administrative review (this has not changed)
Fresh Fruit and Vegetable Program • If the SFA operates the FFVP, the Program must be reviewed. • SA reviewer will observe an FFVP service for at least one site and validate one months claim. • Claim validation could be completed off-site from the SA office.
Special Milk Program • State Agency will evaluate on an Administrative Review
Post Review Procedures • Administrative Review Exit Conference • Administrative Review Report (i.e. Notification Letter of Review Results) • Documented Corrective Action