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Administrative Review

Administrative Review. Carolyn Rhodes Child Nutrition Programs March 7, 2013. Validation Review. An on-site visit conducted to affirm that a certified SFA has been and continues to meet the updated meal patterns Only required in SY 2012-13 Must be completed by June 30, 2013.

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Administrative Review

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  1. Administrative Review Carolyn Rhodes Child Nutrition Programs March 7, 2013

  2. Validation Review • An on-site visit conducted to affirm that a certified SFA has been and continues to meet the updated meal patterns • Only required in SY 2012-13 • Must be completed by June 30, 2013

  3. Validation Review Selection • Random selection of SFAs for review • Review at least 25 percent of SFAs certified via documentation (Options 1 and 2) • 25 percent must include all large SFAs • A large SFA (§210.18) includes: • All SFAs with 40,000 or more children • If there are less than 2 SFAs with 40,000 or more children, the 2 largest SFAs with at least 2,000 children • Review one school representing each age grade group type of menu certified • SFAs that receive certification through an onsite review (Option 3) are not required to receive a validation review

  4. Validation Review Process • Entrance Conference • During the validation review, auditor will: • Review the documentation submitted for certification • Observe a meal service for each age grade group type of menu certified • Review menu for week of review • Review the school production records

  5. Validation Review Process • School Review of Lunch and Breakfast • Review serving line information • Review meal components • Compare menu to items on serving line • Review portion size by age grade group • Review meal in comparison to certification documentation for each component • Determine if all policies and procedures are followed • Exit Conference with Principal, Manager and CNP Director

  6. Validation Review Finding • Two types of fiscal action: • Fiscal action associated with 6 cents • Fiscal action associated with free/reduced/paid reimbursement • Fiscal action will only be associated with 6 cents • The longevity and severity of the violation determines fiscal action for the 6 cents

  7. Validation Review Finding • If unable to validate the certification documentation, auditor will assess: • Whether corrective action can occur immediately; and • The longevity and severity of the problems • The assessments determine whether an SFA can earn the 6 cents in the future and what fiscal action occurs in the current month and prior periods

  8. Validation Review Finding • If corrective action does occur immediately • 6 cents is not turned off for future months • If corrective action does not occur immediately • 6 cents must be turned off for future months • SFAs whose 6 cents is turned off for future months as a result of the validation review must re-apply for certification

  9. Appeals • SFAs cannot appeal the denial of certification • SFAs can appeal the turn off of the 6 cents reimbursement

  10. Validation Review Preparation • Production records must be complete • Production records must coincide with certification documentation • Lunchroom managers and workers MUST know what a reimbursable meal is and must make certain that all students receive a reimbursable meal before the meal is counted • Food line must be complete – all required components must be available during meal service • Correct portion must be served to each age grade group

  11. Summary • School must show that all students received a reimbursable meal via Production Records, Menus, and Age Grade Group. • School must show that every student receives a reimbursable meal. • All policies and procedures must be followed.

  12. SY 2013-14 Administrative Review • Three (3) year review cycle • Begins School Year 2013-14 (July 1, 2013) • Breakfast included in administrative review • SMI reviews eliminated • Modified Performance Standard 2 (CRE) • Nutrition Provisions

  13. SY 2013-14 Administrative Review • Ongoing compliance assessed during administrative reviews • Any violation of Performance Standard 2 requirements set forth in the new lunch pattern will result in a “turning off ” of the 6 cents reimbursement unless immediate corrective action occurs • Since 6 cents reimbursement is earned for lunches, SFAs cannot lose 6 cents for breakfast violations during an administrative review

  14. SY 2013-14 Administrative Review • If the SFA is able to correct a Performance Standard 2 violation by the end of the week in which the administrative review is conducted, the State agency need not turn off the 6 cents reimbursement • For example, if the school is missing a vegetable subgroup during the administrative review and is able to change its food order to include the missing vegetable subgroup during the week of review, then the SFA would not lose the 6 cents reimbursement

  15. SY 2013-14 Administrative Review • Will recover improperly paid funds • Includes free/reduced price/paid reimbursement plus 6 cents • Six (6) cents reimbursement can be “turned back on” when SFA demonstrates they are back in compliance with the lunch requirements • An on-site review will not be required for the 6 cents to be turned back on

  16. Questions Carolyn Rhodes (334) 242-8224 crhodes@alsde.edu Reference: http://www.fns.usda.gov/cnd/Governance/Legislation/certificationofcompliance.htm

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