Class Size Reduction

Class Size Reduction 2012-13 CSR Update Carolyn Hill Christine LaNovara Portfolio Management

Public District CSR site: http://www.broward.k12.fl.us/classsize/ Additional Report Needs? Please E-mail Carolyn.Hill@BrowardSchools.com 2012-13 CSR Websites Internal & Public Internal District CSR site – For use by District Staff involved with scheduling/facility data ONLY http://www.broward.k12.fl.us/casdl/csrdata

General Guidelines – 2012 Legislative Updates Legislation will keepperiod-by-periodcompliance for Non-Charter schools for 2012-13: Grades PK-3 = 18 Grades 4-8 = 22 Grades 9-12 = 25 AfterOctober Survey Period – ONLY for students enrolled AFTER October 12th, may be enrolled into classes, pending Board approval: Plus 3 allowed in Grade PK-3 core courses Plus 5 allowed in Grade 4-12 core courses

General Guidelines – Florida State Statute 1003.03(2)(b) New Student Enrollment Flexibility Example: • Authorize the temporary assignments of students enrolling after the October membership survey to existing classes in excess of maximum class size limits pursuant to Florida Statute section 1003.03(2)(b) as doing otherwise is impractical, educationally unsound and/or disruptive to the effected students.

General Guidelines – 2012-13 CSR Core Courses • Review the Core Course Code listing carefully • Full Core Course Listing available on the CSR Website: http://www.broward.k12.fl.us/casdl/csrdata/ • Middle School – High School level core courses may be enrolled at 25 students • High School – College credit earning courses not included in CSR calculations

CSR 2012-13 Timeline

General Guidelines – Utilization of Staff • Coaching Staff • Reading coaches will not be assigned to teach classes in addition to their coaching duties in D, F, or Intervene schools. • Two funding sources for reading coaches, (1) State Reading Allocation and (2) General Fund. • If paid through State Reading Allocation, can teach maximum of one period. • If paid through General Fund, shall be utilized to assist in meeting class size reduction. • Additional instructional coaches will be hired ONLY when: • Class size mandate is met, OR • Required by State or Federal Statute. • Funding will be provided for any required coaches. • Co-teaching • Co-Teaching must comply with Florida Department of Education guidelines: • One teacher on the team msut have 3 years of experience. • One of the teachers must be in-field. • Teachers must have professional development in the co-teaching model within one year of assignment.

Level Specific Guidelines - Elementary Continue utilization of 11-period day Multigrade Classrooms for Elementary School Prior Approval needed from OSPA Office. Exceptions: Montessori, Self Contained ESE programs To use multigrade strategy for ELL students, must have multigrade model established in general education classroom within same school. Professional development necessary for multigrade classroom teachers. Pre-K Programs Non-ESE, Fee-based Pre-K program periods should end in 88 and have no more that 20 students. If the Head Start and VPK students receive ESE services, the periods for their ESE courses should not end in 88. Fee-paid classrooms should be coded with an “F” room utilization code in the TERMS C01 panel. Specials are not core courses and do not fall under class size guidelines.

Level Specific Guidelines - Secondary • Electives • No altering of course names on student schedule • Nested/Blended Classes • Only like or similar courses within the same subject • Middle School Teaming • Must be Cost Neutral • High School • Dual Enrollment – collaborate with Advanced Academics Department prior to implementation • Virtual Learning – if Virtual course taken in addition to full schedule, no loss of FTE to school

State Approved CSR Scheduling Strategies • CSR Strategies that might be utilized by a school: • Schedule Related– Leveling, Assigning Additional Periods, Co-teaching, Multigrade • Adopt Alternative Schedule Methods – Rotator, Cap Classes, Virtual Education. • Accelerated Schedule Options – Dual Enrollment, Advanced Placement, International Baccalaureate (IB), Advanced International Certificate of Education (AICE) • Additional Staffing Strategies – Utilize part-time certified, highly qualified staff (i.e. retirees or adjunct professors) to teach singleton classes. Assign Instructional District and School BCPS staff to academic coaching and/or support positions with valid teaching certificates in core subject areas may be placed in classrooms unless prohibited by the funding source of the position, state or federal requirements.

Scheduling Strategy Application

TERMS Training Dates Please reference the link below for any location, times, or date changes: http://instructionaltech.browardschools.com/terms/training-and-workshops/ Class Offerings:Classes are 8:30 a.m. to 3:30 p.m. unless otherwise noted. BASIC TERMS: 6/25 & 6/26/12 - Two Day Class 8/30 & 8/31/12 - Two Day Class TERMS FOR NEW CHARTER SCHOOLS: 06/12 & 6/13/12 - Two Day Class TERMS FOR ADMINISTRATORS: 07/17/12 - One Day Class 08/07/12 - One Day Class OPEN TERMS LAB – Wednesdays 8:00 a.m. – 3:30 p.m. • June: 6/6/12, 6/20/12, 6/27/12 (Note: No Lab on 6/13/12) • July: 7/11/12, 7/18/12, 7/25/12 • August: 8/1/12, 8/15/12, 8/22/12, 8/29/12 • September: 9/5/12, 9/12/12, 09/19/12 • October 1st – 12th: Everyday

Multigrade & Co-teaching Professional Development Opportunities

Next Steps • Review the Class Size Website data DAILY! • Room Utilization Data (Terms C01) should be updated by August 30th! • Classes should be balanced by October 1st! • FDOE Data Snapshot October 12th! • CSR Support - Contact ETS Help Desk at (754) 321-0411. • TERMS Hot Labs Available! Check out the schedule!

d 2 1 Weekly CSR Review Mtg Budget, HR, OSPA, CSR Staff • Action Plan Established: • OSPA Director will follow up with school if data errors. • Budget/HR follows up with SLT ifstaffing need identified. • CSR/Portfolio Services follow up & • report to SLT if space is an issue. • If School(s) not in compliance: • Review Schedule • Review Staffing • Review Space CSR Compliance Data Review Cycle Staff Follow Up Staff Follow Up CSR Weekly Review Cycle Budget Human Resources (HR) Office of School Performance & Accountability (OSPA) Class Size Reduction (CSR) Staff Facility Staff (As Needed) Educational Technology Services (ETS) Staff (As needed) 4 3 • Update SLT and continue review cycle: • For SLT Report: Differentiate between “old” issue and “new” issue caused by additional enrollment, teacher loss, space demolition/ • maintenance, data errors and/or a combination of above factors. • Continuous Cycle of Review through October 12th – If School(s) remains out of • compliance – Weekly CSR Data Review will • note continued non-compliance and provide • SLT as needed: • School Name and issue identified • SLT will establish corrective action plan: • Appropriate staff will follow up with school. • Weekly Review Mtg. will continue to monitor • and support. Staff Follow Up

ScheduleReview Tools • District CSR Website • http://www.broward.k12.fl.us/casdl/csrdata • Period-by-period View • Sort by Course – To assist secondary schools in leveling classes • Sort by Grade – To assist elementary school in leveling classes • Room Occupancy Report – Review for double scheduled rooms • Room Utilization Reports – C01 TERMS panel input • TERMS – C16 panel

Core Period-by-Period View

C16 Double Scheduled Room

Room Occupancy View

Room Utilization Codes

Unscheduled Room View • Issue: All unscheduled rooms should be coded with a Room Utilization Code in the C01 TERMS panel. • Corrective Action:Go to the TERMS C01 panel and enter the appropriate room utilization codes ONLY on the rooms listed here.

Room Utilization Codes • Corrective Action: No Action. Summary information only. These totals are being corrected by ETS.

Capacity Bearing Rooms Not Scheduled • Issue: Rooms not in the master schedule should be coded with a Room Utilization code in the TERMS C01 panel. • Corrective Action:Go to the TERMS C01 panel and enter the appropriate room utilization codes ONLY on the rooms listed here. Each room listed here should be coded in the C01 panel

Rooms Scheduledwith Utilization Codes • Issue:Only E (ESE) and F (Fee-paid) rooms should be listed here. • Corrective Action:Go to the TERMS C01 panel and remove the room utilization codes ONLY on the rooms listed here.

Rooms Scheduled with No Capacity (Zero Student Stations) • Issue:Rooms with no capacity (zero student stations) have been scheduled in the Master Schedule. • Corrective Action:Review the Room Utilization Summary to ensure that there are no rooms with capacity (student stations) that could be scheduled. All zero capacity rooms should be scheduled last.

Number of Rooms Available • Corrective Action: No Corrective Action. • This listing provides District staff with the data to determine if additional students/programs/teachers could be placed in a school. • Generally, to account for special use rooms, the lowest number of rooms available is divided by 2 to equal the number of potential rooms available for use.

Number of Rooms Available • Issue: Rooms scheduled should only have an E or F room utilization code. Each period is listed here with the total number of students. • Corrective Action: Go to the TERMS C01 panel and remove codes from scheduled rooms (except ESE and Fee-paid) and review the data by period. If periods are listed that exceed compliance, a resolution will need to be determined.

In-Depth Review of School Operational Processes • Review Schedules – • Leveling Report • +10 Report • PK report • Review Staffing • Review Facility Utilization • Review Budget • Develop Action Plan

Yes CSR Data Review Decision Flowchart All Class periods meet class size mandate? No Further Action Required • Verify accuracy of course codes. • CSR Core Course Code Listing: • http://webapp.browardschools.com/classsize/Core-Classes.aspx • Combining core and non-core courses in a class room. Highest number of students enrolled will determine whether the class is included in the class size calculation. • Multiple grade levels in a class period (highest number of students enrolled in a particular grade level will determine class size calculation). Compliance is: Grade Pk-3 = 18 Grade 4-8 = 22 Grade 9-12 = 25 Action Required: No Verify Course Codes • Follow up on all data errors • Attending hands-on training • View online tutorials Verified the course codes? No • Verify accuracy of schedule. Verify in: • Master Schedules that the same classroom is not assigned to two different teachers. • Elementary schools must make sure periods used for core subject specials end in “88”. • Middle schools utilizing teaming must be cost neutral. • Multiple grade levels in a class period (highest number of students enrolled in a particular grade level will determine class size calculation). • If Schedule Method = “C” is another teacher in that room/period coded as “C”? If non-”S”, is other teacher coded appropriately? (See Attachment D for “I” & “G” considerations.) • Review Leveling Report, is class leveled within period/course/grade? Yes Verify Schedules Is the school utilizing substitute teachers in the schedule? Are there vacancies posted? Report as of October 12th to reflect all vacancies and whether a substitute teacher was teaching the class… or if member of the school staff was covering class. No Verified accuracy of teacher & student schedules? Yes Verify Facility & C01 Data • Verify FISH data. Review: • Room-by-room data accuracy – are there non-student use rooms listed? (e.g., mechanical /electrical rooms?) • Review FISH report with Room Occupancy report. • Fee Paid and ESE rooms should have an “F” and “E” room utilization code respectively. • C01 should be coded with utilization codes on rooms in use, but not in master schedule. • Rooms listed on Room Occupancy report should have room utilization codes entered on C01 panel by October 1st. • If school indicates that they need additional space to meet CSR, they will need to be floating teachers first. • Review Space utilization chart & decision matrix. Is the school utilizing space not in the master schedule? If so, before moving students for boundary changes need to account for all space utilized (e.g. ESE pullouts, etc.) No Verified accuracy of FISH data ? Yes 2012 DRAFT Data Accuracy Verified If school still out of compliance…

Periods 10+ Report

Elementary PK Report • Issue:Non-ESE Pk classes are listed. • Corrective Action:ONLY classes that are ESE classrooms should be listed. They should have an “E” Room Utilization code in the TERMS C01 panel. If not ESE, change the period ending to ’88’ in the TERMS C17 panel.

Elementary Over/Under Report • Issue:Classes exist in which leveling can take place or are shaded red. • Corrective Action:Review student placement to see if there is a classroom that is under compliance within the same grade. If a classroom is over compliance, ensure that there is not a double scheduled room. 10 + room? Level

Secondary Leveling Report • Issue:Courses in which there are both (under) and overenrolled sections within the same period and course number are listed. • Corrective Action:Review student placement and balance sections. • Note: where there is a repeating set of numbers in middle school, this can indicate teaming that is not cost neutral and should be reviewed. Teaming?

Next Steps • Review your data DAILY! • Room Utilization Data (Terms C01) should be updated by August 30th! • Classes should be balanced by October 1st! • FDOE Data Snapshot October 12th! • CSR Support - Contact ETS Help Desk at (754) 321-0411. • TERMS Hot Labs Available! Check out the schedule!

Support – ETS Help Desk – 754-321-0411

Class Size Reduction