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Technology Refresh Programs

Technology Refresh Programs. (And the Leasing Component Behind Them). Service Associate Members of Illinois ASBO. Program Presenters. Jason Marquardt Director of Sales American Capital Lisle, Illinois Ph: 630-512-0066 E: jmarquardt@americancapital1.com. Jason Smith Illinois K-12 Sales

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Technology Refresh Programs

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  1. Technology Refresh Programs (And the Leasing Component Behind Them) Service Associate Members of Illinois ASBO

  2. ProgramPresenters Jason Marquardt Director of Sales American Capital Lisle, Illinois Ph: 630-512-0066 E:jmarquardt@americancapital1.com Jason Smith Illinois K-12 Sales Hewlett-Packard Naperville, Illinois Ph: 630-631-9543 E: jason.smith@hp.com

  3. Overview Why Create a Refresh Program? What Are The Initial Steps? How Can It Be Implemented? What Are Some of the Pitfalls to Avoid? How Can Leasing Play a Role? Sample Success Story

  4. Why Create A Refresh Program? • To advance technology within the classroom. • To reduce technology costs within the District. (Warranty issues) • To eliminate headaches associated with a mix/match of equipment. (OS issues) • To support the educational needs now and in the future.

  5. Why Create A Refresh Program?(Cont) • State driven mandates for compliance. • Eliminate disposal costs and headaches. • “Going Green” initiatives (energy costs) • Stay current with software licensing and other total cost of ownership costs.

  6. What Are TheInitial Steps? • Get a detailed count of your current environment. (# of machines, location, age, etc) • Figure the future needs of the District. (increase/decrease of users, types of usage, programs, etc) • Determine what a reasonable annual deployment schedule could look like? • Investigate if there are any financial constraints tied to technology.

  7. What Are TheInitial Steps?(Cont) • Discuss the concept with the Board of Education and District Administration. • Discuss the concept with vendor partners. (equipment suppliers, leasing co’s, etc) • Set aside time to determine deployment goals with IT staff. • Kick off the program.

  8. How Can It BeImplemented? • By School Location (per building) • By Grade Level • By Building Type (K-12 District’s) • By User (Students, Teachers, Administrators)

  9. What Are Some OfThe Pitfalls to Avoid? • Unequal Distribution of Resources (jealousy amongst users) • Lack of Administration Commitment. • Re-alignment of Financial Resources. • Different equipment models, operating systems.

  10. How Can LeasingPlay a Role? • Leasing can reduce the financial cost of technology within the District. (0% or below) • Leasing can help create a balanced budget, with even annual expenditures. • Leasing can help avoid equipment obsolescence. • Leasing can eliminate the disposal costs and headaches associated with refresh.

  11. Sample Success Story Local K-12 School District • Challenge: Technology obsolescence and increasing technology staff costs • Solution: 3 year refresh program (HP equipment with American Capital lease) • Benefits: Less staff time spent on break-fix work. Students and Teachers no longer dealing with obsolete equipment. Tech staff only supporting 3 models of equipment.

  12. Sample Success Story (cont) How did they do it? • Broke District into 1/3rd’s. (Elementary Middle, High School) • Board committed to long-term technology refresh plan. • Each year, 1/3rd of the equipment is returned and replaced with new. • All equipment is under warranty at all times.

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