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Practical Writing

Practical Writing. Notices Greetings Notes Invitation Business letters Programmes and agenda Curriculum vitae. Notices.

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Practical Writing

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  1. Practical Writing • Notices • Greetings • Notes • Invitation • Business letters • Programmes and agenda • Curriculum vitae

  2. Notices Notices are mostly written to make known something about to happen or, sometimes, something that has happened. It may be an announcement of a meeting, a party, a film or video show, a contest, a match, etc. Such a notice includes at least three parts: • Date—day of the week—time • Place • Activity

  3. Notices For lectures or talks, the notices should also include: 4. Background information about the speakers, and for tours: 5. Other details

  4. Models Classroom Meeting Wednesday Oct. 5 7 p.m. Rm 405

  5. Basketball Match on Playing Court #1 English Dept. vs French Dept. Mon. June 6 5:00PM

  6. Women’s Lib Movement on U.S. Campus Speaker: Prof. Betty Powell Professor of Sociology, Smith College Author of The Other Half of the Sky Date: Friday, 8 May Time: 10 a.m. Place: Rm. 101 All Welcome!

  7. II. Greetings These are words conveying different messages for different occasions usually written on cards which include: 1. Name of the person to whom the message is sent: To Mr. & Mrs Smith / Dr. Brown / Prof. Stone/ Dick, 2. The message 3. Name of the sender: from Li Lihua

  8. To Dr. Brown, A Merry Christmas and A Happy New Year! from Li Lihua

  9. III. Notes Notes are short letters written for various purposes. Compared with a letter, a note is simpler in form and often informal or colloquial in language. In a note, the following may be omitted: • The addresses of the addressee and the addresser • The word “Dear” in the salutation • The complimentary close • The year in the date

  10. Notes Be sure that the date of your note is made quite clear. Though the date may be written in numbers only, it is best not to use only numbers to avoid misunderstanding and confusion: for 10/1/93 is Oct. 1, 1993 to the Americans, but Jan. 10, 1993 to the British and most Europeans.

  11. December 1, 2001 1(st) December(,) 2001 1 Dec. 2001 (with or without a comma between the month and the year when you write the day before the month.) The names of other months with the exception of May are often abbreviated to Feb., Mar., Apr., Aug., Sept., Nov., and Dec. June and July may be abbreviated to Jun. and Jul., but it is better to spell them out.

  12. Appointment Feb. 11.2005 Helen, Could we see each other for about an hour on Friday afternoon at 3 o’clock? yours, Sally

  13. Apology Oct. 4 Susan, I am sorry to have to tell you that I shall not be able to come to the party, because I have a bad cold. I do hope you will have a good time. Feihong

  14. Informal invitation July 1 George, Would you like to come swimming with me next Monday afternoon? We could meet at the school gate at about 1:30 p.m. and then go together. Jianhua

  15. Request 1st August Dan, Please let me know as soon as possible what arrangements you have made. Thank you. Tong

  16. Thanks Huiling, Thank you very much for the invitation. I would be delighted to come. Cathy

  17. Message Dear Mr. Ali, Here is a ticket for the exhibition tomorrow. The car will come around at 10:00 tomorrow morning. Hong

  18. 4. Invitation • X invites you to a reception (party, etc.) at (place) on (date) at (time). • You are warmly (cordially) invited to attend a reception(party,etc.) at (place) on (date) at (time). • X request(s) the pleasure of your company (the company of Mr. Y) at a reception (dinner, etc.) at (place) on (date) at (time).

  19. WILBERFORCE PUBLIC SCHOOL request the pleasure of the company of Miss Barbara Hodes at the Centenary Celebration of the School on THURSDAY, 25th OCTOBER, 1990 Commencing 11 a.m.

  20. The Government of Victoria invites Professor Liu Kang to a Reception at Parliament House, Melbourne on Monday, 21th August 1989, at 5.30 p.m. to meet Delegates Attending at 3rd International Community Education Conference Dress: Lounge Suit Day Dress

  21. Mr. And Mrs. Michael Smith Request the pleasure of the company of ----------------------------- at a Reception on date at time R.S.V.P. Dress Optional 532 3088 Dress informal

  22. 5. Business letters Addressing an envelope

  23. Forward a letter If you ask Mr. Richard Miller to pass on a letter to Mr. Li Mingxin, write Mr. Li Mingxin first, followed by c/o (which stands for “care of “ ) Prof. Richard Miller and the latter’s address:

  24. Forward a letter in person

  25. Business Letters (pp.394-408) English Department Beijing Foreign Studies Uni. Beijing, 100081 China Sept. 5, 1993 Editor Newsweek International 444 Madison Avenue New York, NY 10022 U.S. A. Dear Editor: I read in ….

  26. Business letters • The heading • The inside address • The salutation e.g. Dear Professor Smith:/, Dear Mr. /Dr. Stein: Dear Ms. Yang: Dear Mrs. Wang: In letters to organizations, or to persons whose names you do not know, the following greetings are used Dear Sir: (or Dear Madam: or Dear Sir or Madam: ) To whom it may concern:

  27. Business letters • 4) The body The language should be clear and direct. Business letters should be polite in tone, exact and concise in wording. Paragraphs in business letter s tend to be short. Very often you find the first and last paragraph are single-sentence paragraphs.The first paragraph may be a single sentence that indicates the subject and purpose of the letter. If necessary, one more sentence may be used to refer to previous correspondence when such correspondence needs to be remembered. When you answer a business letter, it is advisable to identify it by mentioning its subject and date. Always remember that you begin and end a business letter with a courteous tone.sentence

  28. Business letters • 5) The complimentary close complimentary close—the first word is capitalized and followed by a comma. e.g. Yours sincerely, Yours truly, Sincerely, Yours cordially

  29. Business letters 6) The signature signature—the handwritten signature between the complimentary close and the typed name the typed name of the writer—the writer’s official capacity indicated after the typed name e.g. Sincerely, (Signature) Wang Yiming (,) Dean Department of English

  30. Notes: • If you send along with your letter such things as a resume, a check, a receipt,etc., write Enclosure(s) or Encl. To remind the addressee that besides the letter, there is another material in the envelope. • e.g. Respectfully yours, (Signature) Christian Stein Encl. If you happen to have something additional to say after you have finished the letter, you may begin with P.S., which stands for “postscript,” and then write what you wish to add . e.g. Sincerely, Annette P.S. Ms Shuren and her husband….

  31. Programmes and agenda The format should be clear. Sentences should be arranged separately. Phrases and simple sentences are preferred. e.g Breakfast (at) 7.30 You have breakfast at 7.30. Activities should be explained clearly including the place and the people concerned.

  32. Teachers from China Induction Program DAY TIME ACTIVITY Wednesday 21 February 11.35 a.m. Met at Airport by Mr Jan de Voogd and Miss Val Horniman. Change money 1.00 Car to International House 1.30 Light lunch International House 2.15 Teachers sign agreements with International House 2.30 Explanation of arrangements for the following day by Mr de Voodg. 3.00 Taken to a Commonwealth Savings Bank to open an account accompanied by Mr de Voogd and Miss Horniman.

  33. DAY TIME ACTIVITY 4.00 Return to International House. 6.00 Informal barbecue International House Garden Thursday 22 February 8.45 a.m. Met at International House by Mr de Voogd and Miss Horniman and taken to the Commonwealth Department of Education. Conference Room II 9.30 Meeting with the Director, Sydney Office of the Commonwealth Department of Education: Mr. Green and Miss Bernard: Assistant Director 9.40 Mr de Voogd explains the induction program Move to Classroom 6, 15th Floor.

  34. DAY TIME ACTIVITY 10.15 Meet Mrs Anne Roughley: Social Worker of the Australian Development Assistance Burreau, who will talk on general health problems and health benefits.

  35. Agenda Annual General Meeting of the Applied Linguistics Association of Australia to be held at Sancta Sophia College on Monday, 27th August, 1779, at 4.30 p.m. • Apologies • Minutes of A.G. M. held on 21, 8, 1978 • Business arising from the minutes • Correspondence • President’s Report • Treasurer’s Report • Rise in annual subscription to $15.00 • Election of Office Bearers • General Business

  36. 7. Curriculum vitae A curriculum vitae (c.v.) or resume is a short written account of the main events of one’s life. It is often required when one applies for a job. A curriculum vitae usually includes the following items: name, address, telephone number, date of birth, education, and work experience.

  37. Among other headings that may be added are • marital status, • citizenship/nationality, • present position/current status, • awards/honors and scholarships, • publications, current studies/research, • professional affiliations/memberships, • languages, travel, hobbies and interests; and • references/referees.

  38. Note: • When you compose your curriculum vitae, try to give the information that will show you in the best possible light.

  39. Curriculum Vitae Name Lo, Liguo Address Dept. of History Central Institute for Nationalities Beijing, 100081 People’s Republic of China Telephone 842-0077 Ext. 3931 (O) Ext. 2024 (H) Date of Birth May 8, 1953 Nationality Chinese

  40. Education 1973-1977 People’s University, Beijing Major: History 1983-1985 University of Hawaii at Manon Major: History 1987-1991 Central Institute for Nationalities, Beijing Major: Ethnology Received Ph.D. in Ethnology, July 1991 Languages English, fluent in spoken and written Japanese and French, able to read Professional Experience 1977-1978 Assistant, Lecturer of History, Central Institute for Nationalities

  41. 1992-Present Associate Professor of Sociology, Central Institute for Nationalities Courses offered: Introduction to Sociology, Ethnology, and Policies on Nationalities. Awards and Scholarships 1977 “Excellent Student,” People’s University 1980 “Outstanding Teacher.” Central Institute for Nationalities 1987 Recipient of Wu Wenzao Scholarship, Central Institute for Nationalities Publications “China’s Regional Autonomy Law.”China Daily, 10 Dec. 1989, p.4.

  42. “The Influence of Islamism on Chinese History.”Chinese Muslims, No. 4 (1990), pp. 14-16, 21. A Brief History of the Jews in China.Beijing: New World Press, 1993.

  43. A brief summary Sentences Paragraphs and essays Writing process The summary and book report Formal and informal styles The research paper Practical writing

  44. Thank you all for listening to me. Good luck to you all! Goodbye!

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