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Practical Writing (2)

Practical Writing (2). Practical Writing. Notes and letters are very common means in passing your message to other people when you cannot talk to them in person. Usually notes are short and not to be mailed; they are left at home, at the office or with a neighbor or friend for people to read.

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Practical Writing (2)

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  1. Practical Writing (2)

  2. Practical Writing Notes and letters are very common means in passing your message to other people when you cannot talk to them in person. Usually notes are short and not to be mailed; they are left at home, at the office or with a neighbor or friend for people to read.

  3. ◆Memorandum Functions of memorandum: ＊remind or urge the addressee ＊come up with one’s own opinion on a certain issue ＊serve as a supplement to the formal documents

  4. Elements of Memorandum ＊Heading书端 ＊Addressee's Name, Title, Address ＊Salutation称呼 ＊Subject事因 ＊Body正文 ＊Complimentary Close结束语 ＊Signature 　署名

  5. An example: Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory

  6. MEMO December 19, 2006 To: The leader of student service department From: Apple Subject: Telephone Dear Sir,

  7. Dear Sir, I would like to remind you that we are in want of telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus. We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible. Regards. Yours, Li Ming

  8. ◆Notice Notices are mostly written to make known something about to happen or sometimes, something that has happened

  9. Elements of a notice: ＊Date—day of the week—time ＊Place ＊Activity ＊Background information about the speakers, etc. ＊other details

  10. Basketball Match on Playing Court # 1 English Dept. Vs French Dept. Mon. June 6 5:00 PM

  11. Women’s Lib Movement on U.S. Campus Speaker: Prof. Betty Powell Professor of Sociology, Smith College Author of The Other Half of the Sky Date: Friday, 8 May Time: 10 a. m. Place: Rm. 101 All welcome

  12. Movie—Oscar Winner Sense and Sensibility In the Auditorium Saturday Feb. 16 19:00—21:00 Admission Free

  13. Notice Those who have signed up for “World History” please come to the Department Office to get their handouts on Monday, Feb. 5 between 2:00 and 4:00 p.m. History Teaching &Research Section

  14. Wishes On greeting card sent to friends and relatives on special occasions such as Christmas, New Year or birthdays.

  15. Components of a greeting ★Name of the person to whom the greetings are sent with a comma or colon after the name; the capitalized preposition “to” can be omitted. (To ) Mrs./Mr. Smith ★The message ★Name of the sender with or without the preposition “from” before it: (from) Ocean

  16. ◆Letter Letters are important means of Communication. There are two types of letters: business letter and personal Letter.

  17. Invitation Components: ★ the occasion or matter concerned ★ the name of the person to whom the invitation is sent ★R.S.V.P ★the telephone number

  18. In Celebration of the 60th Wedding Anniversary of Apple and Ocean Cordially invites you to a reception On Sunday, September 30 at 5:30 p.m. at Banquet Hall of the Guest House R.V.S.P Tel:6688686

  19. Résumé A résumé is a brief written account of one’s personal details. When we are applying for a job, we usually send a résumé together with our letter of application.

  20. A résumé usually consists of personal details, including name, address, telephone numbers, date of birth and sex, education, experience and e-mail address. We may also add marital status, health, present/current status, and nationality if we are applying for a job in a foreign country.

  21. Awards and honors should be included; those are our merits and they will surely invite special consideration. Scholarships, publications, current studies and research, and skills all help others to know us better.

  22. Principles of Letter Writing ★consideration and courtesy ★conciseness ★clarity ★correctness ★character ★completeness

  23. Format of the Envelope • Blocked Form 并列式 • Indented Form 斜列式

  24. Format of the Letter • Blocked Form • Indented Form • Modified Form

  25. ★ Components of a letter ＊the heading (信头） ＊the inside address（信内地址） ＊the date （日期） ＊ the salutation （称呼） ＊ the body （正文） ＊ the complimentary close （结束语） ＊ the signature （签名）

  26. ★Language of a letter ＊clear and direct ＊for business letters: ﹡formal ﹡polite in tone ﹡exact and concise in wording ﹡short in paragraph length

  27. Application letter: The purpose of writing an application letter is to strive for a change for interview, and convince sb that you are a good candidate who deserve some consideration.

  28. ＊you should express your interest in the position ＊how did you obtain the information of vacancy ＊your personal information, educational background/working experience ＊your way of contact ＊direct in wording and polite in manner

  29. ＊don’t boast yourself or feel self-abased. Useful expressions ＊lead-in structure: I am writing to express my interest in.. Your advertisement for a sale manager in…has expressed me. I feel I can fill that vacancy.

  30. The requirements outlined in your advertisement makes me confident that I am qualified for the position. I am writing in response to your advertisement for the position of… ＊express your confidence, ability and interest I feel that similar contribution might be Made to your firm as well.

  31. I feel confident that I can provide the Kind of leadership that you are seeking for. I am convinced that my interest together with my academic background and working experience will make me better qualified in applying the job.

  32. ＊express wish and gratitude Thank you for your consideration. I am very interested in this position and would appreciate the opportunity to further discuss during a face-to-face interview. If there is anything further I could add to a review of my qualification or goals, please do not hesitate to call. I hope to hear from you soon.

  33. Dear Mr. Moore, Re: Waitress position I would like to express my interest in your recently advertised position for a waitress. I am enclosing my resume, which further details my previous work experience and qualifications. Not only do I have the qualifications work experience for this job, but I also

  34. have the right personality for a waitress. I am a friendly person who can quickly establish a rapport with people of all ages. The fast-paced environment of waiting on tables suits me, because I enjoy working under pressure. My former boss was surprised at my efficiency in dealing with customer’s orders.

  35. I hope to meet with you to discuss the possibility of working at your restaurant. I can be reached at 4639234 during the days and 9246868 after 6 p.m. Thank you for considering my application. I look forward to meeting you in the new future. Yours sincerely Li Ming

  36. Useful expressions for other types of letters； ★request letter I am writing in the hope that you could send me.. I am writing to ask if it is possible for you to.. I would very much like to ask for your permission with this letter so as to allow me. I am writing to seek for your assistance in…

  37. Your assistance in this matter would be a real blessing to me. I would be grateful if you could put in a word on my behalf. I do appreciate the favorable consideration you have shown to me. ★ criticism and complaint I am writing to complain about one annoying aspect of your service

  38. I feel bad/sorry to trouble you but I am afraid I have to make a complaint about… I am writing to express my concern/dissatisfaction/ disappointment about…. I trust you will take my complaints seriously.. I understand you will give immediate attention to this matter. I would like to have this matter settled by the end of…

  39. ★ apology Once again I am sorry for any inconvenience caused. I sincerely hope that you will be able to think in my position and accept my apologies. I want to let you know how sorry I am feeling now. As I thought over.., I began to feel terrible because I think I have hurt your feelings

  40. I am still in despair over… I personally want to extend an apology to you I want you to know how badly we feel about it and to assure you that it will not happen again.

  41. ★ thank-you letter I would use this opportunity to express my great appreciation for your timely help and assistance. Nothing could be more precious for me than your understanding and encouragement at a time when… I hope you can know how much I appreciate your hospitality and your many kindness to…

  42. Nothing will be able to erase our fond memories, and we will nurture them forever. My true gratitude is beyond the word’s expression I feel most obliged to thank you once more. Please accept my gratitude, now and always.

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