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Enterprise GIS in Clay County

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Enterprise GIS in Clay County

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    1. Enterprise GIS in Clay County MN GIS/LIS Conference St. Cloud, MN 5 October 2006

    2. Enterprise GIS in Clay County Mark Sloan, GISP GIS Coordinator Carol Wickenheiser GIS Database Administrator Clay County, MN

    3. Clay County

    4. Clay County, Minnesota

    5. Presentation Overview This presentation will describe the steps taken to implement an Enterprise GIS in Clay County. Major topics will include: The installation and configuration of an ArcSDE / SQL Server, the creation of a Geodatabase, the development of connections with an AS/400 tax system, the modification of ArcIMS sites to utilize the Geodatabase, the change in business practices achieved by using Enterprise GIS.

    6. Goals & Needs Simplify maintenance issues Eliminate redundant copies of data Streamline downloading data from the Tax System Use GIS as a back-bone to land records management Provide the most current accurate data possible to users

    7. Solution Enterprise Geodatabase

    8. Enterprise Geodatabase Multi-User editing Uses ArcSDE and SQL Server Allows for versioning Scaleable to any size Fast data retrieval Permits sophisticated rules and relationships Provides current data to all users

    9. ArcSDE / SQL Installation Software and Hardware

    10. GeoDatabase Server HP Proliant DL380 Microsoft SQL 2000 ESRI ArcSDE 9.1

    11. Creation of the Geodatabase Spatial Data Infrastucture

    12. Creation of the Geodatabase ArcSDE Configuration User account / rights Data sets Spatial Reference X/Y Domain Import shape files Started with Parcel Data

    17. AS/400 Tax System Access to property data

    18. Tie to AS/400 Tax System Develop connection with AS/400 tax System Real-time bi-directional link Not practical Packages in SQL copy property and tax information from the AS/400 into the geodatabase every 20 minutes.

    21. ArcIMS & ArcGIS Ties to the geodatabase

    22. ArcIMS Modify on-line mapping sites Access data directly from geodatabase Required the creation of spatial views Spatial views from versioned data Automated compression of the database

    23. On-line Map Site Hits

    24. ArcGIS Educate users How to connect Versioning Purchase additional seats of ArcEditor For editing data in the geodatabase Modify custom applications City of Moorhead ArcMap

    25. Change in Business Practices Focus on purpose, not process

    26. Change in Business Practices Difficult to accomplish. Technology allows information to flow more efficiently. Requires changes in thinking and regulations. GIS has taken on a lead role for the Plat Review Process.

    27. Plats Plats are received electronically. GIS begins the preliminary plat review process. All land records users have access to the preliminary data through the geodatabase. Plat review, parcel numbers, and addresses are determined from the preliminary data.

    30. Electronic Plat Upload File Creation A plat applicant or his/her agent must upload a copy of the plat in electronic format compatible with software in use by Clay County at the time of submittal and with the Fargo-Moorhead Metropolitan Council of Governments (MetroCOG) layering scheme. The computerized plat must be referenced as Clay County coordinates and provide a seamless edge match to the existing database.  Layering Scheme: MetroCOG’s Layering Scheme Clay County Coordinates: County Coordinates Details File Naming: Uploaded files must include the plat name and an eight digit date within the file name.  (Example: Courthouse 3rd Addition 20050715.dwg – submitted on 15 July 2005) File Format: Uploaded files must be in either AutoDesk’s AutoCAD format or ESRI shape file format. File Uploading Upload the digital file, created according to the above specification, into the appropriate plat directory (preliminary, final, recorded), using the corresponding directory links below: Preliminary Plat Directory Final Plat Directory Recorded Plat Directory

    31. Upload Form

    32. Conclusion Was it worth the effort?

    33. Results All goals have been met. Users have access to most current data. City of Moorhead staff directly access the Clay County geodatabase – no duplication of data. Maintenance and editing are working well. No issues exist with redundant data. Data dumps from tax system satisfy needs. Land Records offices are more closely tied to GIS.

    34. Geodatabase Connections

    35. Future Tasks Electronic workflow tracking system. Upgrade to SQL 2005 and ArcSDE 9.2 Move to SQL based tax system by Manatron.

    36. Questions? Mark Sloan, GISP GIS Coordinator mark.sloan@co.clay.mn.us Carol Wickenheiser GIS Database Administrator carol.wickenheiser@co.clay.mn.us www.co.clay.mn.us

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