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University of Arkansas Travel Program

University of Arkansas Travel Program. State Policy Changes:. Recent Changes include: Federal Per Diem Airfare advance purchase Preferred Seating Bag Fees Travel Advance for lodging Rental Car Contract (Mandatory) Trip optimizer tool available for rental car

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University of Arkansas Travel Program

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  1. University of Arkansas Travel Program

  2. State Policy Changes: Recent Changes include: • Federal Per Diem • Airfare advance purchase • Preferred Seating • Bag Fees • Travel Advance for lodging • Rental Car Contract (Mandatory) • Trip optimizer tool available for rental car • Mileage rate remains $0.42 per mile, differs from federal reimbursement rate

  3. State of Arkansas Travel Card • Business Sponsored Credit Card • Vendor: US Bank • Extended credit limits available for group travel • Administrative Card: Expensing occurs upon monthly billing cycle • Traveler T-card: Expensing occurs upon filing of the claim • Fraud protection offered • Common carrier life insurance, rental insurance, baggage insurance provided

  4. Fly America Act • Required policy when using federal funds for purchase of international airfare • US flag air carrier must be used • Guidelines when US-flag carrier is unavailable • US Flag Carrier doesn’t operate between service ports • US Flag Carrier does operate but waiting period exceeds 15 days, or is inadvisable due to medical/safety reasons • Limit by using an available US flag vessel to the farthest interchange point or use a foreign flag vessel nearest to an interchange point with a US Flag Carrier • See the US Dept. of State website for further information: http://www.state.gov or http://www.state.gov/documents/organization/88662.pdf

  5. Airfare • Primary Supplier: Carlson Wagonlit Travel, Rep. Heather Beard 877/222-3032 or heather.beard@carlsonwagonlit.com (optional contract) • Tools Available: • Online booking and comparison of various airlines using the Carlson Wagonlit “Get There” booking tool • Pre-negotiated discounts and excellent service by primary suppliers • Automated tracking of unused credits/vouchers • Emergency rebooking services via phone after hours

  6. Trusted Traveler Programs • Offered by US Customs and Border Protection • Global Entry (flux) (Global Entry) • Sentri (US and Canada) • Nexus (US and Mexico) • Application process can include written application, non-refundable payment, in person interview required • Go to cbp.gov/xp/cgov/travel/trusted_traveler/ for further details • University may the cost of application in the event of frequent travel and business expense justification

  7. Rental Car • The State of Arkansas has a mandatory rental car contract with Enterprise/National • Must use this contract unless a car is unavailable in the type/size needed or a Enterprise/National location is not available at the airport • Enterprise contract includes to cost of insurance with no deductible • Online booking available using billing code • Trip optimizer tool and pricing information available at: http://travel.uark.edu/746.php

  8. Need Help? Contact the Travel Office travel.uark.edu Karen M Jones Ph: 479/575-8414 Email: kmj004@uark.edu Carol Wade Rosa Hattabaugh Ph: 479/575-7951Ph: 479/575-5363 Email: cawade@uark.edu Email: rhatta@uark.edu Shared email account: uatravel@uark.edu

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