Arkansas Tech University Emergency Preparedness Program

1. Arkansas Tech University Emergency PreparednessProgram

2. Agenda Background of the Emergency Administration and Management Academy (EAMA) Grant Introduction of Task Force Participants Purpose of the Task Force Overview of the Emergency Operations Center (EOC) Evaluating our Risks Developing an Emergency Operations Plan Setting a Schedule Next Steps ATU Emergency Preparedness Program

3. Emergency Administration and Management Academy (EAMA) • Establishes the first wireless Emergency Operations Center (EOC) designed as a simulations laboratory where EAM majors receive training and hands-on experience using current and emerging technologies; • Improves effectiveness of emergency personnel at the county, municipal, state, regional, and national levels in planning, mitigation, and response efforts by utilizing the EOC to provide both training and support services; • Utilizes the resources of the Academy to provide specialized research, training, and public education related to bioterrorism, weapons of mass destruction, and other Homeland Security issues affecting national security and preparedness; • Develops and implements an Emergency Operations Plan (EOP) for ATU that utilizes the capabilities of the EOC to prepare for and respond to emergencies on-campus; • Pursues collaborative projects with government and industry utilizing Arkansas Tech University campus as an emergency incident command center in the event of a major catastrophe. $500K/3 year Congressional Grant to ATU to establish an Emergency Administration and Management Academy that: Note: The Emergency Preparedness Task Force has been established to guide development of the ATU Emergency Operations Plan ATU Emergency Preparedness Program

4. Emergency Preparedness Task Force Members Task Force Coordinator Council Representative Dr. Mary Ann Rollans and Dean’s Council Representative Associate Vice President of Academic Affairs Dr. David Underwood Director of Computer Services Mr. Merrell Shoptaw Director of the Technology Center Mr. Ken Wester Continuity Coordinator Mr. Bill Harmon Vice President for Administration and Finance Mr. David Moseley Director of the Physical Plant Mr. Herman Luebker University Police Chief Mr. Gary Dennis Dean of Students Mr. Phillip Covington Director, Testing and Disability Services Dr. Carolyn Crawford Associate Dean of Students, Residence Life Mr. Marty Sabolo Director of Health Services Ms. Rita Woolf Vice President of Development Ms. Jayne Jones Assistant to the President for University Relations Ms. Susie Nicholson Department Head, Agriculture Dr. Willy Hoefler Museum Director Ms. Judith Stewart-Abernathy Mechanical Engineering & Energy Studies Mr. Stanton Apple Mechanical Engineering & Energy Studies Dr. Robert Frasier Physical Science Mr. Stephen Gann EOC Manager Mr. Dan Pearson EAM Faculty Mr. Rick Ihde EAM Faculty Mr. Ed Leachman ATU Emergency Preparedness Program

5. Emergency Preparedness Task Force Purpose The purpose of the Emergency Preparedness Task Force is to guide identification and establishment of policies, procedures, activities, facilities and the organizational structure to prepare for and direct the university community in the event of an emergency situation • The outcome is an All Hazard campus Emergency Operations Plan (EOP) that utilizes the resources of the wireless Emergency Operations Center (EOC) established under the EAMA grant ATU Emergency Preparedness Program

6. Emergency Preparedness Goals • Protect life, health, and safety • Secure and protect facilities, property and equipment from loss • Maintain essential academic and business services and operations • Provide for restoration of services, functions, and facilities as timely as possible • Continuously assess the effectiveness of the policies, procedures, activities, and organizational structure and provide feedback for improvements ATU Emergency Preparedness Program

7. The Emergency Operations Center ATU Emergency Preparedness Program

8. Hazard Analysis Risk Assessment All Hazards Approach to Emergency Preparedness Mitigation Recovery Preparedness Response ATU Emergency Preparedness Program

9. Hazard Analysis Risk Assessment Task Force Activities Develop Mitigation Strategy Develop Emergency Operations Plan Task Force Initial Areas of Concentration ATU Emergency Preparedness Program

10. Potential Hazards to ATU • Fixed Nuclear Facility • Tornado • Fire • Terrorism (WMD) • Bioterrorism • Agroterrorism • Cyber terrorism • Nuclear and radiological terrorism • Threat of chemical weapons • Computer related Incident • Technological • Man-made • Hazardous Materials • Utility Failure • Flood • Severe Winter Weather • Earthquake • Hurricane • Disease Outbreak ATU Emergency Preparedness Program

11. Note that some hazards may pose such a limited threat to the University that additional analysis is not necessary. ATU Emergency Preparedness Program

12. Emergency Operations Plan (EOP) • A document that: • Assigns responsibility for actions required in an emergency that are outside the normal capability of an individual department • Other than their normal Standard Operating Procedures (SOPs) • Defines organizational relationships, lines of authority, and coordination strategies • Describes how people and property will be protected in emergency situations • Identifies resources available for use during response and recovery • Identifies steps to address mitigation during response and recovery • The operating manual for the Emergency Operations Center (EOC) ATU Emergency Preparedness Program

13. Conduct Hazard Analysis Develop EOP Framework Establish Task Force Initial Responsibility Allocation Inventory Resources & Procedures EOP Development Approach Develop & Activate EOP Exercises & Validation Conforms to Federal and State standards for Emergency Operations Plans Leverages best practices from other Universities and government agencies ATU Emergency Preparedness Program

14. Proposed EOP Structure Concept of Operations, Coordinating Structures, Roles and Responsibilities, Definitions Basic Plan Groups capabilities & resources into functions that are most likely needed during an incident (e.g., Transportation, Firefighting, Mass Care, etc.) Emergency Support Functional Annexes Outlines core procedures, roles and responsibilities for specific contingencies (e.g., Bio, Radiological, Cyber, HAZMAT Spills) Incident Specific Annexes Glossary, Acronyms, Authorities, Operating Procedures and other supporting materials Appendices ATU Emergency Preparedness Program

15. Message from the President Foreword Record of Changes Distribution List Table of Contents Basic Emergency Operations Plan Introduction Situation and Assumptions Concept of Operations Responsibilities Succession of Command Logistics and Administration Plan Development and Maintenance Authorities and References Emergency Support Functional Annexes Direction and Control Warning and Notification Fire and Rescue Continuity of University Operations Evacuation and Transportation Communications Public Works and Utilities Law Enforcement Mass Care and Shelter Animal Care Resource Management Health and Medical services Public Information Finance Damage Assessment and Recovery Training and Education Incident Specific Annexes IA1 Nuclear Power Plant IA2 Tornado IA3 Fire IA4 Terrorism (WMD) IA5 Cyber-related Incident IA6 Hazardous Materials IA7 Utility Failure IA8 Flood IA9 Severe Winter Weather IA10 Earthquake IA11 Hurricane IA12 Disease Outbreak Recommended Table of Contents for the ATU EOP ATU Emergency Preparedness Program

16. EOP Functional Allocation ATU Emergency Preparedness Program

17. Next Steps • Establish Task Force Meeting Schedule • Review hazards, identify additional hazards and draft Hazard Profiles • Complete and submit hazard profile forms • Review proposed EOP structure, EOP Basic Plan and Functional Annexes and examples from other Universities • Submit comments and suggested revisions/additions to the organization and structure of the EOP • Submit suggestions for organizations that should have a supporting role in each Functional annex development ATU Emergency Preparedness Program

18. Directions for Follow-Up • Submit (1) completed hazard profile forms, (2) suggested revisions/additions to the organization and structure of the EOP, and (3) suggestions for supporting roles in each functional annex by COB on March 18. • They may be submitted either by email or fax to: email - ed.leachman@mail.atu.edu fax - 968-0205 ( the Community Education Office Fax) • The Task Force Web page will be available as a hotlink at http://commed.atu.edu by Monday, February 28th. You will be able to view task force materials, forms, and reference documentation on that web site. • For questions on any of the above please contact Ed Leachman at 964-0536 or at the email address above. ATU Emergency Preparedness Program