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Efficient Planning Strategies for Extension Workers

Learn the importance of planning in program development for extension workers. Understand proactive vs reactive programming, logic models, and steps in program development. Enhance program effectiveness through prioritization, implementation, and evaluation. Utilize the logic model framework to design extension programs.

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Efficient Planning Strategies for Extension Workers

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  1. Program Developmentwww.ksre.ksu.edu

  2. Why Plan? “It is of paramount importance that every extension worker have a vision. When the work for the year has been mapped out… try to visualize the results that should be obtained …no really worthwhile undertaking has ever been carried to successful completion without careful and definite plans being made in advance.” --The Extension Worker’s Code T.J. Talbert, Feb. 1922

  3. Planning will…. • Provide a road map • Help clarify needs and goals • Help look at the “big picture” • Improve quality and effectiveness of educational programs • Help prioritize work and maintain focus • Help articulate priorities

  4. Proactive vs. Reactive Programming • Proactive = planned programming • Should account for about 50% of an agent’s work time • Reactive = unplanned programming • Is used to address emergencies or issues that need immediate response • Includes responding to questions

  5. Proactive (planned) Programs • Should address one or more of K-State Research and Extension’s Grand Challenges • May take years to complete • Rarely should an agent have more than 2 or 3 action plans

  6. K-State Research and Extension Grand Challenges

  7. Steps in Program Development • Analyze the situation • Set priorities • Design the program plan • Implement the program plan • Evaluate, report and/or revise the plan

  8. How to Develop an Extension Program • In Kansas, we use the logic model framework to develop extension programs • This framework includes: • Current Situation • Inputs (what we invest) • Outputs (what we do and with whom) • Outcomes • Knowledge gain • Action taken • Long term impact

  9. What is a Logic Model? • A picture of a program…a map to follow • A simple description of the program “theory” or “action” which explains the program • Logical chain of connections showing what the program is to accomplish • A series of “if-then” relationships • Core of program planning and reporting

  10. Simple Logic Model • A graphic representation that shows logical relationships between inputs, outputs and outcomes relative to a situation. Inputs Outputs Outcomes SITUATION

  11. Situation • Clearly states the issue, problem or opportunity that needs an educational solution • Should be specific to the county, district and/or community • Helps set priorities • Engage key community leaders in discussion

  12. Inputs • What we invest in the educational program • What we need to be able to deliver the program • Includes: • Time of faculty, staff, volunteers, collaborators • Money • Equipment • Materials • Technology

  13. Outputs • What we do and who we reach • Activities • Workshops • Counseling • Facilitation • Training • Field Days • Participation • Participants • Clients • Users • Customers

  14. Outcomes • What results due to educational program • Short-term • Awareness, knowledge gain, skills learned • Medium-term • Behaviors changed • Long-term • Impact…. Conditions changed

  15. Program Plan

  16. Reporting and Evaluation • We report direct educational contacts quarterly • We report outcomes (impacts) and success stories annually • We report our accomplishments annually • Reporting Web site: https://online.ksre.ksu.edu/

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