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Electronic Filing of Forms & Other Technological Advances

Electronic Filing of Forms & Municipal Audits May 6, 2010 GFOA 25 th Annual Meeting Conway, NH Barbara J. Robinson Director of Municipal Services NH Department of Revenue Administration. Electronic Filing of Forms & Other Technological Advances. Enhancements and Progress

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Electronic Filing of Forms & Other Technological Advances

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  1. Electronic Filing of Forms &Municipal AuditsMay 6, 2010GFOA 25th Annual MeetingConway, NHBarbara J. RobinsonDirector of Municipal ServicesNH Department of Revenue Administration

  2. Electronic Filing of Forms & Other Technological Advances • Enhancements and Progress • Restructured internal tax rate process • Restructured internal tracking systems • Reconnected with liaison groups • GFOA and Managers group for e-file project • Tax collector supervision • Drop-in visits • Monitor collection process - review of warrants & bills issued • U.S. Census Bureau – Financial Statement • MS-5, MS-35, MS-45 • Change in notification of DRA Adjustments

  3. Electronic Filing of Forms & Other Technological Advances (cont.) • Input Screens – Electronic Submittal, or • 2-D Bar Code on Forms • Working with user groups - YOU • PDIP – Sub-Committee and RFP • GIS

  4. Municipal Audits for AllTowns/Cities/Schools/Villages

  5. Municipal AuditsRSA 41:31-a to 41:31-d • Audits Are Not a New Requirement • Need for Audits • 18% of organizations defrauded are govt. • Median loss = $100,000 • # of municipal officials convicted • Tax rates in 2009 - only 33% had CPA audits • 10% of village districts audited by CPA • 59% of financials used to set tax rate had NO indication of an audit

  6. Municipal AuditsRSA 41:31-a to 41:31-d • Need for Audits (cont.) • Audits won’t necessarily detect fraud • Financial accountability and reliability • Preserve integrity in public finance • Citizen confidence

  7. Municipal AuditsRSA 41:31-a to 41:31-d • Choice of Audit • CPA or Locally Elected (unless CPA audit required by law, regulation,etc.) • Every Town, School, Village District • Possible Alternative Procedure • Population less than 750 • Apply for waiver • DRA Commissioner may authorize

  8. Choice of Audit • Auditor Option & Schedule Report MS-60A • File within 10 days after end of fiscal year • Inform DRA of audit intention • CPA? • Locally elected? • Anticipated completion date? • Waiver?

  9. How Do I Choose?

  10. Choice of Audit- CPA - • Single Audit Act (OMB Circular A-133) • Federal assistance > $500,000 • Check with granting authority • Other Audit Requirements to Have CPA • Agreed Upon Procedures • Funding for Audits • Annual budget • Expendable trust fund

  11. Choice of Audit- Locally Elected - • Elect Auditor(s) – appoint if office vacant • DRA to Provide Training/Handbook/Forms • Village Districts – August 9 • Schools – ASBO Summer Institute – July 30 • GFOA • LGC Conference • Primex

  12. Choice of Audit- Waiver - • Population Less Than 750 • Apply 45 days Before End of Fiscal Year • Apply on Form MS-60W for Approval • Propose Alternative Procedures, such as: • Certain minimum requirements • Review of internal control procedures • Attestation engagement by CPA

  13. Municipal AuditsReports • Local auditor – MS-60 • CPA – Audit and any management report • To Governing Body • To DRA

  14. (M)Any Questions??? • Call DRA Municipal Accounts Advisor • 271-3397 • They can point you in the right direction

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