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Digital Records: for Ever or for Never?

This presentation explores the challenges of preserving digital records and discusses strategies for long-term access and reliable preservation. Topics covered include authenticity, the digital preservation lifecycle, and useful resources.

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Digital Records: for Ever or for Never?

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  1. Maureen Pennock, Digital Curation CentreUKOLN, University of Bath RMS North of England Group Meeting, Wigan, 3rd April 2008 Digital Records:for Ever or for Never?

  2. RMS North of England Group meeting, Wigan, 3rd April 2008 The Great Digital Preservation Challenge

  3. RMS North of England Group meeting, Wigan, 3rd April 2008 Not so much digital infinity: more of a digital black hole

  4. RMS North of England Group meeting, Wigan, 3rd April 2008

  5. RMS North of England Group meeting, Wigan, 3rd April 2008 OBSOLETE

  6. RMS North of England Group meeting, Wigan, 3rd April 2008 The Problem • Digital records are highly environmentally dependent File(s) Software Hardware Records Record environment

  7. RMS North of England Group meeting, Wigan, 3rd April 2008 The Problem • Digital records are highly environmentally dependent File(s) Software Hardware Records Record environment • Environments change many times during lifetime of records • Records will become inaccessible if action is not undertaken • Records may be altered if action is undertaken

  8. RMS North of England Group meeting, Wigan, 3rd April 2008 But we can’t just bin it all… … can we? Of course not! And nor would we want to.

  9. RMS North of England Group meeting, Wigan, 3rd April 2008 What is Digital Preservation? “the series of actions and interventions required to ensurecontinued and reliable accessto authentic digital objectsfor as long as they are deemed to be of value.”

  10. RMS North of England Group meeting, Wigan, 3rd April 2008 “the series of actions and interventions required to ensurecontinued and reliable accesstoauthentic digital objectsfor as long as they are deemed to be of value.”

  11. RMS North of England Group meeting, Wigan, 3rd April 2008 Definitions of Authenticity: • 2 a: worthy of acceptance or belief as conforming to or based on fact <paints an authentic picture of our society> • b: conforming to an original so as to reproduce essential features<an authentic reproduction of a colonial farmhouse> • c: made or done the same way as an original <authentic Mexican fare> • 3: not false or imitation : real, actual <based on authentic documents>

  12. RMS North of England Group meeting, Wigan, 3rd April 2008 • 2 a: worthy of acceptance or belief as conforming to or based on fact <paints an authentic picture of our society> • b: conforming to an original so as to reproduce essential features<an authentic reproduction of a colonial farmhouse> • c: made or done the same way as an original <authentic Mexican fare> • 3: not false or imitation : real, actual <based on authentic documents>

  13. Essential features: examples images RMS North of England Group meeting, Wigan, 3rd April 2008

  14. RMS North of England Group meeting, Wigan, 3rd April 2008 Think in terms of… • The five characteristics: • Context • Content • Structure • Appearance • Behaviour

  15. RMS North of England Group meeting, Wigan, 3rd April 2008 Draft DCC Curation Lifecycle Model Credits: Sarah HigginsJames CheneyJoy DavidsonDavid GiarettaLiz LyonColin NeilsonMaureen PennockGraham PryorStephen RankinSeamus RossChris RusbridgeAngus Whyte Graphics: Chris Blackhall

  16. RMS North of England Group meeting, Wigan, 3rd April 2008 Stakeholders Records Manager Re-users Creators IT Staff Management

  17. RMS North of England Group meeting, Wigan, 3rd April 2008 ? So what do you do?

  18. RMS North of England Group meeting, Wigan, 3rd April 2008 Stage 1 - Creation

  19. RMS North of England Group meeting, Wigan, 3rd April 2008 Stage 2 – Access & Use

  20. RMS North of England Group meeting, Wigan, 3rd April 2008 Stage 3 – Appraisal & Selection

  21. RMS North of England Group meeting, Wigan, 3rd April 2008 Stage 4 – Ingest (or Disposal)

  22. RMS North of England Group meeting, Wigan, 3rd April 2008 Stages 5 & 6 – Preservation & Storage

  23. RMS North of England Group meeting, Wigan, 3rd April 2008 Stage 7 – Access & Re-use

  24. RMS North of England Group meeting, Wigan, 3rd April 2008 Summary • Talk talk talk! • Plan ahead • Define your preservation requirements • Think about what’s really important • Develop strategy & policy • Develop templates • Organise training • Re-evaluate regularly

  25. RMS North of England Group meeting, Wigan, 3rd April 2008 Useful resources • PLATTER – repository planning tool • DRAMBORA – risk assessment tool • Managing Risk project report • PARADIGM & CAIRO project web sites • SIGPROP workshop (April 7th, London) • DCC website, events & helpdesk

  26. RMS North of England Group meeting, Wigan, 3rd April 2008

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