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VERS- Forever Digital Summary of the Victorian Electronic Records Strategy

VERS- Forever Digital Summary of the Victorian Electronic Records Strategy. Justine Heazlewood, Keeper of Public Records. What is VERS?. <forever digital>. VERS is future proofing the electronic information and records of Victorian government. What does VERS specify?.

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VERS- Forever Digital Summary of the Victorian Electronic Records Strategy

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  1. VERS- Forever DigitalSummary of the Victorian Electronic Records Strategy Justine Heazlewood, Keeper of Public Records

  2. What is VERS? <forever digital> • VERSis future proofing the electronic information and records of Victorian government.

  3. What does VERS specify? • Methods to automate the capture of records from desktop and business systems • Ways and forms in which to capture and encapsulate information about records to ensure that they are understood in context in the future • Details a method for securing records so that any changes are detectable

  4. How has VERS progressed? • 1990’s - VERS initially developed • 2000 - PROS 99/007 released • 2002 - VERS Centre of Excellence established at PROV • 2006 - Sustaining VERS program established with 3 stage delivery • 2010 - Changed operational processes with VERS SC • 2011 - VERS Refresh

  5. What is VERS Refresh? • A project undertaken by PROV and the VERS Steering Committee • A snapshot of the information management landscape and a review of current issues • Agenda setting and vision for the future of electronic information and records

  6. Scope of VERS • VERS is a stand alone strategy with a vision statement • VERS stakeholders are broader than the inner agencies • WoVG – departments, courts, hospitals, councils, universities, schools… • Business owners not just records managers or CIOs

  7. Scope of VERS • All government digital information = public records • VERS prescribes storage for all digital records – not just records destined for the archives • Stronger focus on ‘getting to the point of creation’ • Develop a greater influence within the ICT architecture and systems fields

  8. Changes to Governance • Changes to governance that will allow new focus on WoVG electronic information and records, including; • Programmed collaboration with GSD • Seeking executive sponsorship for major VERS projects • Reviewing the role of the VERS Steering Committee (p14 of the VERS Future State for more details)

  9. VERS Work plan 2011-12 • Measurement Framework, Phase 1; • Survey of current holdings of government Digital Records • Development of a Checklist (integrating VAGO & our Standards & Specs) Capture to Disposal • Requirements of agency business systems • Disposal authorisation • Supporting Transfer of records • Long Term Storage • Access

  10. VERS Work plan 2011/12 • Structured Data • Commencement on Standard and tool development • Continue work on Functional Requirements for Business Systems • Case Studies • Best practice guides

  11. What does VERS need? • VERS requires your: • Engagement • Support • Good digital recordkeeping = good business

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