Word 2016 Levels 1&2

1. Word 2016 Levels 1&2

2. Word 2016 Level 1 Unit 2 Enhancing and Customizing Documents Chapter 7 Creating Tables and SmartArt

3. Contents: Creating Tables and Smart Art • Create a Table • Change the Table Design • Select Cells • CHECKPOINT 1 • Change the Table Layout • Convert Text to a Table and a Table to Text • Draw a Table • Insert a Quick Table • Perform Calculations in a Table • Insert an Excel Spreadsheet • Create SmartArt • CHECKPOINT 2 • Summary

4. Create a Table • Use the Tables feature to create boxes of information called cells. • A cell is the intersection between a row and a column. • Columns in a table are lettered from left to right beginning with A. • Rows in a table are numbered from top to bottom beginning with 1. • The cell in the upper left corner of the table is cell A1.

5. Create a Table (continued) table move handle move table column marker end-of-row marker gridlines resize handle end-of-cell marker

6. Create a Table (continued) To create a table: • Click Insert tab. • Click Table button. • Point to create number of columns and rows. • Click mouse button. 3

7. Create a Table (continued) To create a table using the Insert Table dialog box: • Click Insert tab. • Click Table button. • Click Insert Table. • Specify number of columns and rows. • Click OK. 5

8. Create a Table (continued) • With the insertion point positioned in a cell, type or edit text. • If the text typed in a cell does not fit on one line, it wraps to the next line within the same cell. • If the Enter key is pressed within a cell, the insertion point moves to the next line within the same cell. • The cell vertically lengthens to accommodate the text and all cells in that row also lengthen.

9. Create a Table (continued)

10. Change the Table Design • When a table is created, the Table Tools Design tab is active. Table Tools Design tab

11. Change the Table Design (continued) To apply a table style: • Click Table Tools Design tab. • Click More Table Styles button. • Click style. 3

12. Change the Table Design (continued) To use table style options: • Click Table Tools Design tab. • Check option boxes in Table Style Options group. Table Style Options group

13. Change the Table Design (continued) To apply shading to a table: • Select cells. • Click Table Tools Design tab. • Click Shading button arrow. • Click color option. 3

14. Change the Table Design (continued) To apply borders to a table: • Select cells. • Click Table Tools Design tab. • Click Borders button arrow. • Click border option. 3

15. Select Cells • The left edge of each cell, between the left column border and the end-of-cell marker or first character in the cell, is called the cell selection bar. • Each row in a table contains a row selection bar, which is the space just left of the left edge of the table. row selection bar

16. Select Cells (continued) continues on next slide…

17. Select Cells (continued)

18. Select Cells (continued)

19. CHECKPOINT 1 • Use the Tables feature to create boxes of information called • areas. • cells. • columns. • rows. • Press this key to turn on Extend mode to select text. • F1 • F2 • F4 • F8 Answer Answer Next Question Next Question • Press these keys to move the insertion point to the preceding cell using the keyboard. • Ctrl + Tab • Alt + Tab • Shift + Tab • Alt + Ctrl + Tab • To select the next cell’s contents press this key(s). • Tab • Shift + Tab • Alt + Tab • Ctrl + Tab Answer Answer Next Question Next Slide

20. Change the Table Layout • When a table is created, the Table Tools Layout tab is active. Table Tools Layout tab

21. Change the Table Layout (continued) To select with the Select button: • Position insertion point. • Click Table Tools Layout tab. • Click Select button. • Select option. 3

22. Change the Table Layout (continued) • Cell borders are identified by horizontal and vertical thin black gridlines. • A cell border gridline can be removed but the cell border is maintained. • If cell border gridlines are removed, the display of nonprinting gridlines can be turned on.

23. Change the Table Layout (continued) To insert a row or column: • Position insertion point. • Click Table Tools Layout tab. • Click button in Rows & Columns group. 2

24. Change the Table Layout (continued) • In addition to using options on the Table Tools Layout tab, rows or columns can be inserted using icons. insert row icon

25. Change the Table Layout (continued) To delete a table, row, or column: • Position insertion point. • Click Table Tools Layout tab. • Click Delete button. • Click option. 3

26. Change the Table Layout (continued) To merge cells: • Select cells. • Click Table Tools Layout tab. • Click Merge Cells button. 3

27. Change the Table Layout (continued) To split cells: • Click in cell. • Click Table Tools Layout tab. • Click Split Cells button. • Select options. • Click OK. split cells

28. Change the Table Layout (continued) To change column width using the move table column markers: • Position mouse pointer on a marker. • Drag marker to position. 1

29. Change the Table Layout (continued) To change column width using the table gridlines: • Position arrow pointer on gridline. • Drag gridline to position. 2

30. Change the Table Layout (continued) To adjust row height: • Position mouse pointer on a marker. • Drag marker to position. 2

31. Change the Table Layout (continued) To use AutoFit: • Click Table Tools Layout tab. • Click AutoFit button. • Click AutoFit Contents. 3

32. Change the Table Layout (continued) To change cell alignment: • Select cell(s). • Click Table Tools Layout tab. • Click alignment button. alignment buttons

33. Change the Table Layout (continued) To repeat a header row: • Click in header row or select rows. • Click Table Tools Layout tab. • Click Repeat Header Rows button. 3

34. Change the Table Layout (continued) To change cell margin measurements: • Click Table Tools Layout tab. • Click Cell Margins button. • Change measurements. • Click OK. 3

35. Change the Table Layout (continued) To change the cell margin measurements for one cell or selected cells: • Position insertion point or select cells. • Click Table Tools Layout tab. • Click Properties button. • Click Cell tab. • Click Options button. • Remove check mark from Same as the whole table option. • Specify new cell margin measurements. • Click OK. 6

36. Change the Table Layout (continued) To change cell direction: • Select cells. • Click Table Tools Layout tab. • Click Text Direction button. 3

37. Change the Table Layout (continued) To change table alignment: • Click Table Tools Layout tab. • Click Properties button. • Click Table tab. • Click alignment option. 3

38. Change the Table Layout (continued) To change the table size with the resize handle: • Hover mouse pointer over table. • Position mouse on resize handle. • Drag to increase and/or decrease size and proportion of table. 3

39. Change the Table Layout (continued) To move a table: • Position mouse pointer on table move handle until pointer displays with four-headed arrow attached. • Click and hold down left mouse button. • Drag table to new location. • Release mouse button. 3

40. Convert Text to a Table and a Table to Text To convert text to a table: • Select text. • Click Insert tab. • Click Table button. • Click Convert Text to Table. • Click OK. 5

41. Convert Text to a Table and a Table to Text (continued) To convert a table to text: • Click Table Tools Layout tab. • Click Convert to Text button. • Specify separator. • Click OK. 2

42. Draw a Table To draw a table: • Click Insert tab. • Click Table button. • Click Draw Table. • Drag pen pointer to create table. 4

43. Insert a Quick Table To insert a quick table: • Click Insert tab. • Click Table button. • Point to Quick Tables. • Click table. 3

44. Perform Calculations in a Table • The numbers in cells can be added, subtracted, multiplied, and divided. • In addition, other calculations can be performed. • To change the order of operations, put parentheses around the part of the calculation to be performed first. • In the default formula, the SUM part of the formula is called a function.

45. Perform Calculations in a Table (continued) To insert a formula in a table: • Click in cell. • Click Table Tools Layout tab. • Click Formula button. • Type formula. • Click OK. 4

46. Insert an Excel Spreadsheet To insert an Excel worksheet: • Click Insert tab. • Click Table button. • Click Excel Spreadsheet. 3

47. Create SmartArt To insert a SmartArt graphic: • Click Insert tab. • Click SmartArt button. • Double-click graphic. 3

48. Create SmartArt (continued) • Type text in the text pane or type directly in the graphic. text pane

49. Create SmartArt (continued) • Use options and buttons on the SmartArt Tools Design tab to: • add objects, • change the graphic layout, • apply a style to the graphic, and • reset the graphic to the original formatting. • Use options and buttons on the SmartArt Tools Format tab to: • change the sizes and shapes of objects in the graphic; • apply shape styles and WordArt styles; • change the shape fill, outline, and effects; and • arrange and size the graphic.

50. Create SmartArt (continued) To position a SmartArt graphic: • Click SmartArt Tools Format tab. • Click Position button. • Click option. 2