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Definitions and Classification: Background Reports . Prepared by: Dalal Oubraim Ilhame Majdi Mounia Khelloufi Mounia Reda. Background Report. Primary Research Report Feasibility Report Evaluation Report Recommendation Report. Background Report.
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Definitions and Classification: Background Reports Prepared by: Dalal Oubraim Ilhame Majdi Mounia Khelloufi Mounia Reda
Background Report • Primary Research Report • Feasibility Report • Evaluation Report • Recommendation Report
Background Report • Background reports provide background on a topic. They solves real workplace problems and respond to real workplace needs. • Background reports focus on a specific topic meeting specific audience needs. • The two essential infrastructures of the background reports are definition and classification.
Background Report • Technical background reports solve workplace problems by providing information on a topic, satisfiying the needs of the readers. • Example: In 1999, HP company wrote a background reports about the use of « nanotechnology » for its clients.
Background Report STEP 1: Build a team (As with other types of reports)
Background Report • Step 2: Find a project requiring a background report. (example: use of new technologies) • Example: For a technical background report about « nanotechnologies », there will be no recommendations, instructions or conclusions. There will be only introductory background information for readers.
Background Report • Step 3: Analyze the audience and purpose • When you find a subject, think about the specific audience that might read the background report. • Taking our example on « nanotechnology », there might be investors, government officials, organizations, marketing analysts.
Background Report • Step 4: Choose the « packaging » for the report • Thinking about the design that will be used for the report, as a memo report, online report, e-mail report, or formal report.
Background Report • Step 5: Narrow the topic for the report • Summarize all the information gathered, using appropriate words to be undertood.
Background Report • Step 6: Use the infrastructure to develop a tentative outline. • Infrastructure: description,process, causes, effects, definition, classification and persuasion. • Example: « manufacturing at the molecular level ».
Background Report • Step 7: Plan and develop graphics and tables. • When conducting a research on a topic, graphics and tables will be used. DO NO forget to include them in the bibliography.
Background Report • Step 8: Set up a source list (bibliography) • Step 9: Review and revise your rough draft
What is Definition ? • Definition means the explanation of the meaning of a potential unfamiliar word. • There are 3 types of definitions: • Synonym Definitions • Formal Sentence Definitions • Extended Definitions
Synonym Definitions • It is the use of a simple, familiar word in order to provide a quick on-the-spot definistionof a potentially unfamiliar term.
Formal Sentence Definition • It is the use of a full sentence to provide a more formal definition of a technical term. • Formal sentence definition has a particular structure: • Defining the Term. • Locate the term in a category. • Differentiates that term from other members of that category.
Extended definitions • Definitions that take up one or more paragraph to be explained.technical terms ( global warming, big bang theory, nanotechnology etc.) • Tools of definition are used to convey the full sense of the term being defined in theextended definition.
How to write and extended definition? • Find a simple project requiring an extended definition.Some examples: rain forests, recycling, dyslexia, acupuncture etc. • Define an audience and a purpose. • Research the term • Write a formal sentence definition • Choose the tools for the extended definition
How to write and extended definition? • Plan and develop graphics • Organize the materials you’ll use to write extended definitionSome organizational patterns:- chronological- general > specific or specific>general- theories> applications
How to write and extended definition? • Sketch the headings you’ll use and the contents they introduce • Plan an introduction • Plan a conclusion • Consider the format • Review and revise your rough draft
Classification • Determine the category of the topic, item, concept,… • Divide the topic into categories
Location within Category • State different potential categories • Characteristics of each category • Comparison Determine the best category, or make up a new one
Division into CategoriesBasis of Classification • Determine one basis of classification • Fulfill readers needs • Useful & informative
Division into Categories • Divide the subject into categories • Write a formal sentence definition for each category
Discussion of Categories • Discuss each category separately • Use tools of extended definition
Format • Descriptive title centered at the top of the page • Definition of topic Introduction • Definition of categories Body paragraphs • Use second-level & third-level headings • Use lists, notices, illustrations, tables, highlighting, & documentation
